myTimetable Presentation

Introduction & Agenda Introductions myTimetable – Project Update

What we are delivering 2017/18 Academic Year Individual student timetables – personal to the student including compulsory and optional modules and group teaching activities (e.g. lectures, tutorials, seminars, workshops etc.). Timetable information easily accessible through standard electronic devices Communicate timetable changes more effectively Future Full academic year timetables

Where we are now! 250,000+ hits to student website for timetable in one month! (18/12/16 – 15/1/17)

Where we want to be …. “Push” rather than “Pull” timetable Accurate Information Up-to-date Changes Academic reviewed timetable Improved NSS scores Available for staff Class lists!

Tri 1 myTimetable Timeline Full Timetable Review 31/8/2017 Timetable Spreadsheet Issued Teaching & Staff Delivery Info Req'd Quality Process Approval Module Timetable Published Publish myTimetable 13/2/2017 24/3/2017 17/5/2017 30/6/2017 4/9/2017 2017 Jan Feb Mar Apr May Jun Jul Aug Sep 2017 Today 52 days Implement CONNECT SITS to S+ Software 9/1/2017 - 1/3/2017 40 days Supply Teaching Delivery Information 13/2/2017 - 24/3/2017 40 days Supply Staff Availability Information 13/2/2017 - 24/3/2017 131 days Implement CampusM, user Software for myTimetable 20/3/2017 - 28/7/2017 47 days Entry of ALL module, teaching & staff information 27/3/2017 - 12/5/2017 42 days Module Timetable Scheduled 25/4/2017 - 5/6/2017 15 days Academic review of module timetable 5/6/2017 - 19/6/2017 47 days Student Matriculation 7/8/2017 - 22/9/2017 54 days 7/8/2017 - 29/9/2017 Optional Module Selection & Enrolment 54 days 7/8/2017 - 29/9/2017 Student to Activity Allocation 53 days 8/8/2017 - 29/9/2017 Academic Review of Individual Timetable 33 days 28/8/2017 - 29/9/2017 Individual Timetable Scheduling

myTimetable - Myth busting

Academic Process & Policy Changes Information gathering process changing Agreed naming conventions e.g. for activities: Lecture, Seminar, Tutorial etc… Agreed procedure for module sign-off and module changes after publication Academic leads will take responsibility for sensible timetable Allocation of students to activities (automated will be the default)

Changes for School Support Staff New information to be gathered New processes to follow Restructuring, providing consistency across ALL schools Managing the timetable – ongoing process

Academic Liaison Group - Academic support for the myTimetable project to reach it’s goals