Fleet Safety 2017 Governor’s Industrial Safety & Health Conference September 20, 2017

Construction Safety Day 2016 Fleet Management Construction Safety Day 2016

What will you get out of this session? Overview and discussion on why you need a program – Mike Woltersdorf Fleet Safety in practice – Don Robertson Commercial Driver Qualification Process – Mike O’Neil CSA and how if may effect your fleet – Doug Stiffarm

Why do you need a Fleet Safety program?

Fleet Safety and Insurance Differences between Personal and Commercial Insurance

Latest NIOSH Crash Data In 2015, 1,264 U.S. workers driving or riding in a motor vehicle on a public road died in a work-related crash (26% of all deaths). Another 542 deaths (11% of all deaths) involved workers driving or riding in a motor vehicle away from a public road and pedestrians struck by motor vehicles. For all vehicle-related events, the Transportation and Warehousing industry had the highest share of deaths (30%), followed by Agriculture (14%), Construction (13%) and Wholesale and Retail Trade (8%). Although the majority of vehicles involved in fatal crashes were semi, tractor-trailer, and tanker trucks (37%), pick-up trucks and SUVs together (21%) and passenger vehicles (20%) accounted for similar proportions.

Fleet Safety Regulations??? DOT -- Only covers commercial fleet What is a commercial Vehicle? Where does that leave all of the other vehicles you use? OSHA and DOSH Regulations? National Standard………..

American National Standard Institute [ANSI] Z15 American National Standard Institute [ANSI] Z15.1 Safe Practices for Motor Vehicle Operations Five Major Categories Management, Leadership and Administration Operational Environment Driver Vehicle Incident reporting and analysis

Management, Leadership and Administration Commitment All levels of management should be involved in and held accountable for the program’s development, management and implementation Written Policy

Written Policy Program Elements Safety policy Responsibilities and accountabilities Driver recruitment, selection and assessment Organizational safety rules Orientation and training Reporting rates and major incidents to executives Communications Vehicle specifications Inspections and maintenance Reward and recognition Regulatory compliance management Management program audits

Operational Environment Occupant Restraints Impaired Driving Distracted Driving Aggressive Driving Journey Management Fatigue Management Operational Policies

Operational Policies Business Use Policy Personal Use Policy Non-Owned Auto Use of Personal Vehicle Use of rental cars

Driver Management Driver Qualifications Driver Management Driver Training Program Record Keeping

Vehicle Management Vehicle Acquisition Modifications Emergency Equipment Vehicle Inspection Pre-Operation Vehicle Checks Maintenance Vehicle Replacement

Incident Reporting and Analysis Reporting of Motor Vehicle Incidents and Collisions Incident Review and Analysis Data Analysis

Questions/Comments

Driving Policy An employee shall not drive or operate a company vehicle unless assigned or granted permission by a foreman/manager to do so. No assigned driver of a company vehicle will allow an unauthorized individual to operate the vehicle. The only exception would be in the case of extreme danger or emergency when there is no other reasonable alternative.

Drivers must comply with all city, state and federal laws governing the operation of motor vehicles. Alcoholic beverages and controlled substances are not permitted in or on a company vehicle. Vehicles are to be driven in a safe and courteous manner so as to create a favorable impression to the public at all times.

The employee is responsible for ensuring all necessary precautions are taken to prevent damage and theft of the company vehicle and equipment. If you are involved in an accident it must be reported immediately to your supervisor.

It is the employee’s responsibility to maintain the company vehicle in a safe and road worthy condition. This should be done by communicating with the shop for regular servicing and maintenance of the vehicle. Each driver has the responsibility to maintain the cleanliness of their vehicle, inside and out, as a part of their normal workday

It is the employee’s responsibility to maintain a safe driving record It is the employee’s responsibility to maintain a safe driving record. A driver with three (3) or more moving violations or any combination of three accidents or moving violations within a three-year period will be prohibited from driving a company vehicle. By signing the acknowledgement, I give Merlino Companies permission to request a driving abstract on me, as often as deemed necessary.

Should you, for any reason, receive a summons for a traffic violation or a parking ticket, while operating a company vehicle, you must respond to it in a timely fashion. Traffic violations and parking ticket fines are not to be charged to the Company.

Company vehicles are to be used primarily for company business, however, limited personal use is allowed. The rule of practice is that the company vehicle is not to be used for routine or extended personal business. Company vehicles are not to be parked where they will be associated with the consumption of alcoholic beverages or other establishments that may detract from integrity of the companies.

A company issued cellular phone is an acceptable option for business use in a company vehicle when it is used in compliance with all local laws including the use of hands free devices. All vehicle loads must be secured so they do not drop, sift, leak or otherwise escape from the vehicle or trailer.

Questions/Comments

Hiring Drivers for your Commercial Fleet

Simple Starter Definitions: A commercial vehicle is any vehicle or combination 10,001 lbs or greater. Class of Commercial Driver Commercial Drivers with CDL Commercial Drivers without CDL CDL is required whenever: Power unit is 26,001 lbs. or greater Combination is 26,001 lbs. or greater AND the trailer is 10,001 lbs. or greater.

What every CDL driver file needs…

When Hiring a CDL Driver you must have: Negative test results from a DOT pre-employment drug test. Or Documentation from their previous employer that they were in a random testing program within the last 30 days and 1) were either tested within the past 6 months, or 2) have participated in the random program for the past 12 months. A completed application for employment (even union)

One signed “Safety Performance History Records Request for each previous employer worked for in the past 3 years A signed “Alcohol and Drug Statement” A current motor vehicle report from the Dept. of Licensing. Completed “Request for Driving Record” Copy of a valid/current driver’s license Copy of a valid/current Medical Examiners Card. (self certification may eventually eliminate need for this.)

Completed “Certification of Single Drivers License” Signed receipt from “Drug & Alcohol Testing Handbook” Completed “Driver Data Sheet” Documentation of completed road test (technically not required for CDL holders)

For Commercial Drivers without CDL requirement: Application for employment Safety Performance History Request Medical Exam Certificate Driver’s License Road Test Request for Drivers Record (MVR) Signed MVR Safety Performance History for each previous employer for last 3 years.

DON’T FORGET ABOUT RESTRICTIONS AND ENDORSMENTS HAZMAT TANK AIRBRAKE RESTRICTIONS CLASS OF LICENSE Class A Combination of vehicles trailer over 10K Class B Single Unit Class C Passenger carrier

ELD’s Federal Rule is goes into affect in December, Congress voted not to delay It is a Federal rule….but most states follow the federal rule (including Washington) regarding HOS. Exemptions---and common misconceptions: We are a “short haul” company We take the 100 mile radius exemption BOTH of these require max 12 hour work days. ELD exemption says you can’t violate that more then 8 times in any 30 day period. PROVE IT!

Questions???

CSA What you need to know Is your fleet affected?

US DOT # 1972813 If your company has a USDOT number issued by the Federal Motor Carrier Safety Administration (FMCSA) If your company conducts business in more than one state (INTERSTATE) or your products or goods will be used in another state If your company operates only in Washington (INTRASTATE) or carries Hazardous Materials

You need a USDOT number You are required to obtain a USDOT number if you have a vehicle that: Is used in transporting material found by the Secretary of Transportation to be hazardous and transported in a quantity requiring placarding (whether interstate or intrastate). Has a gross vehicle weight rating or gross combination weight rating, or gross vehicle weight or gross combination weight, of 4,536 kg (10,001 pounds) or more, whichever is greater; Is designed or used to transport more than 8 passengers (including the driver) for compensation; Is designed or used to transport more than 15 passengers, including the driver, and is not used to transport passengers for compensation; - See more at: https://www.fmcsa.dot.gov/registration/do-i-need-usdot-number#sthash.tJF3f1XZ.dpuf

You need a USDOT number Q: Is there a way I can file for a waiver and not participate in the CSA program? A: No. There are no waivers. Any interstate carrier that has a US DOT number will be involved in the CSA program. Q: Is there a minimum size of company that will be included in the CSA program? A: Any interstate carrier that has a US DOT number, no matter what size, will be included in the program.

You need a USDOT number AND is involved in Interstate commerce: Trade, traffic, or transportation in the United States Between a place in a State and a place outside of such State (including a place outside of the United States); Between two places in a State through another State or a place outside of the United States; or Between two places in a State as part of trade, traffic, or transportation originating or terminating outside the State or the United States. See more at: https://www.fmcsa.dot.gov/registration/do-i-need-usdot-number#sthash.tJF3f1XZ.dpuf

Multiple Locations? Q: If a carrier has multiple locations, which state will be in charge of a carrier in the CSA system? A: The carrier's principal place of business listed on the MCS-150 will determine which state office will be responsible for the carrier. (MCS-150 is the Motor Carrier Identification form to be filed Bi-Annually)

Licensing and Insurance (As of 01/28/2016 updated hourly from L&I ) Active For-Hire Authority Type Yes/No MC#/MX# Property No Passenger No Household Goods No Broker No U.S. DOT# 1972813 has no current for-hire operating authority with FMCSA.

The Seven Basics

1. Unsafe Driving Category: Unsafe Driving FMCSA BASIC Score: 37.0 Violation Description Violations OOS Severity Weight   392.16 Failing to use a seat belt 0 0 7 7 while operating a CMV 392.2LV Lane Restriction violation 1 0 3 3 392.2C Failure to obey a traffic control device 2 0 5 10

2. Crash Indicator Date Accident Fatality Injury Tow away Crash Hazmat Release 11/16 1 0 0 1 0

3. Hours of Service 30 Inspections in past 24 months 1 HOS Compliance Violations Violations Description # Violations # OOS Violations Violation Severity Weight 395.8(a) No drivers 1 1 5 record of duty status when one is required *Driver traveled outside the 100 Mile Air-Radius without a Log book entry*

4. Vehicle Maintenance Violations Description #Violations #OOS Violations Violation Severity Weight 393.100(a) No or improper load securement 3 1 393.100(b) Leaking/spilling/blowing/falling cargo 2 7 392.9(a)(b) Failing to secure vehicle equipment 393.104(f)(3) Loose or unfastened tiedowns 393.104 F4R No edge protection for tiedowns 393.13(c)(2) No lower reflective sheeting or reflective material as required 393.45DLPC Brake connections with leaks 4 393.53(b) CMV Man. after 10/19/1994 has automatic slack adjuster system that fails to compensate for wear 393.75(a) Flat tire or exposed fabric 8 393.9 Inoperable required lamp 393.9TS Inoperative turn signal 6

5. Controlled Substances and Alcohol No violations in this Basic

6. Hazardous Materials Compliance No violations in this Basic

7. Driver Fitness No violations for this Basic

A lot of Information May seem overwhelming Computer based record keeping available Files kept on each driver; all files in the same order (consistency) D&A testing requirements; 25% Drugs, D&A testing requirements; 10% Alcohol Manage your own program or join a consortium

Remember Enforcement looks for 4 low hanging fruit 1- Lighting 2- Load Securement 3- Seat Belts 4- Cell Phones