STRATEGIC PLANNING AND MANAGEMENT PowerPoint Presentation of the Training Guide on STRATEGIC PLANNING AND MANAGEMENT By Prof. P. S. Revankar

DEFINITION OF STRATEGIC PLANNING 1. What is SP? DEFINITION OF STRATEGIC PLANNING Strategic Planning is a future orientated process wherein an organisation specifies what it wishes to become and how it proposes to get there. Slide # 2

Where are we now? Parameter Key Performance Indiactor % Employed Revenue Generated Industry Partnerships Awards Received Slide # 3

Where do we want to be in the Future? Parameter Future % Graduated % Employed Revenue Generated Industry Partnerships Awards Received Slide # 4

How do we get there? Where we want Where we are to be in the now Future How do we get there? STRATEGIES Parameter Now Future % Graduated % Employed Revenue Generated Industry Partnerships Awards Received Slide # 5

DEFINITION OF STRATEGY Strategy is a way of using the organisation’s internal resources to respond to its external environment in order to be successful. How do you measure success? Achievement of goals / objectives / targets within the specified time Slide # 6

STAKEHOLDER Any person, group, organisation that can place a claim on the institute’s attention / resources / output. OR is affected by the output. Who are the Stakeholders of your Polytechnic / Engineering College? Slide # 7

POWER AND IMPORTANCE Importance = Essential to the daily functioning of the organisation Power = Ability to cause change Slide # 8

Aligning the People in the organisation Slide # 9

A MISALIGNED ORGANISATION WITHOUT A STRATEGIC PLAN Environment organisation Slide # 10

AN ORGANISATION WITH A STRATEGIC PLAN BUT DOES NOT HAVE ITS MEMBERS ALIGNED WITH THE PLAN Environment Slide # 11

AN ORGANISATION WITH A STRATEGIC PLAN AND ITS MEMBERS ALIGNED WITH THE PLAN Environment Slide # 12

LESSON 2 STEPS IN STRATEGIC PLANNING Slide # 13

STEPS IN STRATEGIC PLANNING Objectives: On completion of this lesson the learner will be able to List the eight steps involved in the strategic planning process. Describe the activities to be performed in each of the eight steps. Slide # 14

Figure 1: A Model of the Strategic Planning Cycle Initiate Strategic Planning Process 1. 8. Clarify Vision Clarify Mandate and Mission 2. 7. Develop Work plan and Action plans 3. Conduct SWOT analysis 6. Formulate Projects 4. Identify Thrust areas 5. Formulate Goals Figure 1: A Model of the Strategic Planning Cycle Slide # 15

STEPS IN THE STRATEGIC PLANNING PROCESS Key Stakeholders 1. Initiate SP Process 2. Clarify Mandate and Mission 3. SWOT Analysis 4. Thrust Areas ( Prioritised) Thrust Areas 5. Formulate Goals 6. Formulate Projects 7. Work Plan / Action Plan S. Plan Slide # 16

STEPS IN THE STRATEGIC PLANNING PROCESS Key Stakeholders 1. Initiate SP Process 1. Initiate SP Process 2. Clarify Mandate and Mission 3. SWOT Analysis 4. Thrust Areas ( Prioritised) Thrust Areas 5. Formulate Goals 6. Formulate Projects 7. Work Plan / Action Plan S. Plan Slide # 17

Mandate CLARIFY ORGANISATIONAL MANDATE STEP 2. Definition: A description of what an organisation must do and is permitted to do by the legitimate higher authority Mandate Slide # 18

Mandate DEVELOP A MISSION STATEMENT STEP 2. Mission Statement highlights what the organisation wishes to do and become, within and beyond its Mandate. Mission Mandate Slide # 19

DIFFERENCES BETWEEN MANDATE AND MISSION ASPECT COMPARED MANDATE MISSION Source Given by the authorities who established the organisation (specified from outside) Developed by the people who work in the organisation. Focus What the organisation must do? What the organisation wishes to do within and beyond its mandate Slide # 20

Mission Elements Refers to what the organisation wishes to do and become, within and beyond its mandate. 1. Organisational Purpose Why it exists External Focus 2. Stakeholders Identify stakeholder expectations 3. Goals What the organisation aspires to become within a specified period 4. Core Values Beliefs about what is desirable and makes us distinctive and unique Slide # 21

Who are the stakeholders of your institute? A Stakeholder is defined as any person, group, or organisation that can place a claim on an institute's attention, resources, or outputs, or is affected by the outputs. Who are the stakeholders of your institute? Slide # 22

WRITE OBJECTIVE STATEMENTS Questions to be asked while specifying each objective What will be done? Who will do it? How will it be done? (The Ways) When will it be done? Where will it be done? What are the resources required? How well should it be done? (Indicators of Success) Slide # 23

DEVELOP WORK PLAN AND ACTION PLANS STEP 7. DEVELOP WORK PLAN AND ACTION PLANS 1. WORK PLAN FOR EACH THRUST AREA A Work Plan is a visual chart that shows the list of Projects related to each of the goals in a Thrust area and indicates the time frame for each Project. The Work Plan is similar to a Gantt Chart 2. ACTION PLAN FOR EACH PROJECT An action plan lists the tasks to complete a Project. For each Project it specifies who will do it, how it will be done, when it will be done and what resources are needed to carry it out. It includes indicators of success. Slide # 24

WORK PLAN Thrust Area: ……………………………………………..…. TIME FRAME 2004 2005 GOALS AND PROJECTS 2004 2005 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC GOAL 1.1 PROJECT 1.1.1 PROJECT 1.1.2 PROJECT 1.1.N GOAL 1.2 PROJECT 1.2.1 PROJECT 1.2.2 PROJECT 1.2.N Slide # 25

Who (Primary responsibility) ACTION PLAN Thrust area : ……………………………………….. Goal : ……………………………….………. Project No. & Title : ……………………………………….. Project Leader : ……………………………………….. Indicators of Success : ……………………………………….. Tasks Who (Primary responsibility) Cost (In Rupees) Other Sources Honorarium Material Miscellaneous Total Start Finish Slide # 26

ESTABLISH A VISION FOR THE ORGANISATION STEP 8. ESTABLISH A VISION FOR THE ORGANISATION A Vision Statement: Indicates the desired future state of the organisation Sets the direction for the organisation from a long term perspective Slide # 27

Thank You!