Seat Time Waivers MPAAA Fall Conference 09/2010 Seat Time Waivers MPAAA Fall Conference September 2010 Debra Hartman Genesee Intermediate School District Business Services Administrator Pupil Accounting Auditor

Invitation to Michigan Schools “In an effort to expand opportunities for Michigan high school students, Superintendent Flanagan has invited schools and school districts to seek waivers from the Administrative Rules and Pupil Accounting Rules that cause barriers to innovation and student academic success.” Michigan Department of Education, 2007 Genesee ISD Genesee ISD 2

Superintendent Flanagan’s Vision It’s not about seat time Student-centered instruction Using all available tools Rules can be waived Michigan Department of Education, 2007 Genesee ISD Genesee ISD 3

SEPTEMBER 2009 Superintendent Flanagan extended the Seat Time Waiver to all Michigan School Districts through their Intermediate School District in partnership with GISD Follow rules/regs established by GenNET Follow GISD processes for STW Genesee ISD Genesee ISD 4

PROJECT RE-IMAGINE 14 projects selected Specific Administrative Rules waived Many include a Seat Time Waiver component Genesee ISD

Purpose of the Waiver Expand opportunities for students Dropout prevention More curricular offerings Increase student enrollment Improve student outcomes Create flexibility for all students Genesee ISD Genesee ISD 6

Students to be served but not limited to… Expelled/suspended Attendance issues Social/emotional issues Accelerated learning Medical situations Pregnant/parenting teens Students on the move Working students Home schooled students Drop outs or at risk of dropping out Genesee ISD Genesee ISD 7

Administrative Rules Pupil Accounting Manual Rules Waived Administrative Rules Pupil Accounting Manual Genesee ISD Genesee ISD 8

Virtual Learning Courses Administrative Rules/Pupil Accounting Manual Reference Section R340.11 –Administrative Rules Section 5O-2(3) of the MDE Pupil Accounting Manual “The pupil must be concurrently enrolled and attending at least one course offered by the district in which credit is earned and regular daily attendance is required.” “The pupil must be in attendance on the count day or during the 10/30 day rule period during the class time designated for the course on the pupil’s class schedule.” “This type of virtual learning course is limited to two per semester per pupil.” Waiver A waiver of these rules will allow selected pupils to access classes without the in-school seat time requirement. Self- scheduled classes are not limited to two per semester. The pupil does not need to be present in the school on count day. Weekly contact by a mentor teacher will provide assistance and monitor progress. Genesee ISD Genesee ISD 9

Expelled/Suspended Students LOCAL DISTRICT POLICY Administrative Rules/Pupil Accounting Manual Reference Section 5N-5 of the MDE Pupil Accounting Manual “A pupil provided a minimum of two nonconsecutive hours per week of individualized instruction, who was suspended or expelled under local school board policy, is a pro–rated FTE with the pro-ration based on the number of hours of instruction…” Waiver A waiver of this rule will allow this population access to curriculum and offer districts opportunity to continue the education of the student by keeping on track for graduation. Weekly contact with a mentor teacher will provide assistance and monitor progress. The 2 hours contact per week is waived. STW students will only be considered for a full time FTE if they take the same number of courses as that which is considered full time in their local district high school. Genesee ISD Genesee ISD 10

Post Secondary Option Administrative Rules/Pupil Accounting Manual Reference School Aid Act – Section R340.17 –Administrative Rules Section 5GA-3 of the MDE Pupil Accounting Manual “The pupil is enrolled and attending at least one high school course.” Waiver A waiver of this rule will allow increased flexibility in scheduling for selected pupils who wish to enroll exclusively in post-secondary classes, or combine with virtual, or work-based experiences. An online course or a work-based experience may count as the “one high school course” as long as the student has not completed graduation requirements. Genesee ISD Genesee ISD 11

Work-Based Learning Experience Administrative Rules/Pupil Accounting Manual Reference Section R340.15 –Administrative Rules Section 5P-7(1) of the MDE Pupil Accounting Manual “The work-based learning experience shall not generate more than one-half of the pupil’s FTE, not to exceed .5.” Waiver A waiver of this rule will allow a more flexible scheduling of selected pupils to enroll in individualized work-based learning experiences or a combination of work-based learning, post-secondary classes, and virtual learning experiences. Students may combine a variety of off-site learning experiences such as online, non-CTE work-based, and postsecondary to equal a full time schedule of courses. All other work-based rules are still in effect. Genesee ISD Genesee ISD 12

Definition of 100% Seat Time Waiver Student A pupil is considered a full-time student if the combined number of classes that the pupil is enrolled in equals the number of classes scheduled for a full-time pupil at the local district high school.  This could be a combination of traditional, virtual, or dual-enrolled classes.  Genesee ISD Genesee ISD 13

100% Self-scheduled Online Courses: Requires a Waiver Genesee ISD Genesee ISD 14

4 Virtual Self-scheduled Classes: Requires a Waiver Genesee ISD Genesee ISD 15

3 Self – Scheduled Virtual Classes: Requires a Waiver Genesee ISD Genesee ISD 16

2 Self-Scheduled Virtual Classes - Does Not Need A Waiver Genesee ISD Genesee ISD 17

Approval Conditions Approval for: 2010-11 school year Expected very soon Up to 25% of enrolled high school students/district (9-12) Not to exceed 10% enrolled High School students in each ISD Region collectively Approved by school principal or designee Instructor led courses delivered through the GenNET portal Student contact must be documented by the teacher mentor on either the count dates or during the count week. The method used to confirm student contact must be documented. Genesee ISD Genesee ISD 18

MENTOR TEACHER Must be a certificated teacher employed by the district. Must provide a minimum of one interactive contact per week. May be considered the teacher- of -record. Must be assigned to each STW pupil. A mentor may be assigned to more than one pupil. Provides assistance and monitors the pupil’s progress in the virtual course(s). Genesee ISD Genesee ISD 19

PUPIL ACCOUNTING PRACTICES Genesee ISD Genesee ISD 20

HOW DO I REPORT A STW STUDENT IN MSDS? Report all STW students with a Program Participation Characteristic in alternative education (9220) in your student data system. (MSDS) Report the STW students in the building they receive their education. i.e. regular high school or an alternative high school Record all schools, or other entities in which these students are “housed” for reporting purposes as having an alternative education program in the EEM. Genesee ISD Genesee ISD 21

09/2010 NEW FOR 2010 – 2011 MSDS A new participation code added to identify Seat Time Waiver Students (9229). STW students will display on the alpha list with ** . Genesee ISD Genesee ISD 22

EVERYONE MUST KNOW THE RULES 09/2010 EVERYONE MUST KNOW THE RULES ISD and LEA/PSA partners must communicate Special meetings with high school principals and counselors and pupil accounting coordinators Genesee ISD Genesee ISD 23 23

MDE Pupil Accounting Manual Section 5-O-B SEAT TIME WAIVER Revised August 2010 Genesee ISD

A. Seat Time Waiver Guidance Board Approval Method of Delivery Teacher –facilitated Instruction Class Schedules Genesee ISD

Seat Time Waiver Guidance Academic Benchmarks Grade Appropriate Assessments MME – if 12 or more credits earned Evaluation Criteria – MDE will establish Genesee ISD

Seat Time Waiver Guidance District Pays Tuition and Fees Computer Broadband Connectivity A district may adopt additional requirements and restrictions Genesee ISD

B. Requirements for Counting Membership Must meet pupil membership eligibility requirements. (Section 3 of PAM) 2. Pupil shall be enrolled and attending on the count date: Class Schedule for entire year Pupil logging into at least 1 program-sponsored on-line course on each count day. Genesee ISD

B. Requirements for Counting Membership 3. Pupil FTE will be measured by pupil logging into at least one program- sponsored online course on each count day and for 19 additional calendar days during the 30-day calendar day count period. Log-in records must be maintained by the district. Genesee ISD

B. Requirements for Counting Membership 4. Each course shall count as one class on the pupil’s schedule and generate that portion of an FTE. 5. Teacher of record must be identified. 6. On-site mentor must be assigned. Genesee ISD

The LEA Will: Enroll STW pupils - Following STW Guidance Complete enrollment forms Complete the Pupil Accounting Forms (2) List of Enrolled Pupils Mentor Instructional Time Form (one per pupil) Send to the appropriate STW contact at ISD Send to the P.A. auditor with pupil count documentation Genesee ISD Genesee ISD 31

Pupil Accounting Forms List of Enrolled Pupils Mentor Instructional Time Form Genesee ISD Genesee ISD 32

The ISD Auditor Will: Complete a Desk Audit of STW students every count Complete a Field Audit of STW students during your high school rotations Genesee ISD Genesee ISD 33

DESK AUDIT All high schools every count Review List of Enrolled Pupils Is the form signed & certified properly? Is the FTE calculated correctly? No more than 25% of high school enrollment No more than 10% of ISD high school enrollment Genesee ISD Genesee ISD 34

Desk Audit Mentor Instructional Time Form Weekly contact? Contact during count week? Genesee ISD Genesee ISD 35

Include with regular high school rotation On–Site Field Audit Include with regular high school rotation STW students are non-conventional Alternative Education Pupils (Pop III) Genesee ISD Genesee ISD 36

Pupil Accounting Documentation Field Audit Buildings Pupil Membership eligibility Enrollment status Student schedules Residency Student log-in (20 days) Mentor Teacher of Record Genesee ISD Genesee ISD 37

On–Site Field Audit (cont) From the List of Enrolled Pupils Form FTE must be calculated correctly 1.0 FTE - Do the number of classes taken equal the number needed at the high school for a full FTE? Prorated FTE - number of classes taken are equal to a less than full time student Student must log-in 20 days during the 30-day count period. Genesee ISD Genesee ISD 38

FTE ADJUSTMENTS ? Genesee ISD Genesee ISD 39

FTE ADJUSTMENTS Pupil does not meet membership eligibility. Student not enrolled in classes by count day FTE is not calculated correctly No interactive contact by the mentor teacher Teacher-of-record not identified Student does not log-in for 20 days Genesee ISD Genesee ISD 40

STATEWIDE PARTICIPATION 2723 Number of students taking GenNET classes 1057 Number of STW students 8025 Number of on-line classes taken 5358 Number of STW classes taken 57/57 ISDs 514/531 LEAs 14 PSAs Genesee ISD Genesee ISD 41

STW Information Site http://gennetbb.geneseeisd.org/ username: user.stw password: user.stw Genesee ISD Genesee ISD 42

Questions? Genesee ISD Genesee ISD 43

Questions? 09/2010 Lisa Hagel Superintendent (810) 591-4403 lhagel@geneseeisd.org Beverly Knox-Pipes Assistant Superintendent (810) 591-4436 bknoxpip@geneseeisd.org Debra Hartman Business Services Administrator Pupil Accounting Auditor (810-591-4422) dhartman@geneseeisd.org 44 Genesee ISD Genesee ISD 44