How to Be an Effective Grand Knight What does it mean to be “effective”? Know what is expected, and what resources are available to help you meet and exceed expectations. ef-fec-tive: successful in producing a desired or intended result Maryland State Council 2017 Leadership Seminar

An Effective Grand Knight Grand Knight is Official Representative He Represents his Council to District & State He Represents Supreme and State to His Council Recommended Dress for Meetings Coat & Tie, Jewel of Office, Council Name Badge If Unable to Attend a Meeting Inform Your District Deputy Inform Your Deputy Grand Knight You don’t speak for yourself. You speak for the Council or you speak for the State and Supreme. You set the tone - POSITIVE attitude is a must. Watch Body language & Non verbal Communications. Let DD and DGK know what you are up to so they can fill in when GK is absent or unable to attend meetings. Maryland State Council 2017 Leadership Seminar

Meetings, Meetings, & Meetings State Council Meetings Chapter Meetings District Meetings Council Officers’ Meeting Regular Council Meetings Program or Committee Meeting Assembly Meeting State Training in June/July and Mid-term are mandatory for GK to attend. DD calls District meetings as he sees fit – at least quarterly. Have a Council representative at Assembly meeting who reports back on the Fourth Degree. Maryland State Council 2017 Leadership Seminar

State Council Meetings Organizational Meeting Held in June/July Training of District Deputies and Grand Knights Midterm Meeting Held in January Review Progress and Realign Goals Annual State Council Meeting State Convention in May Grand Knights and Delegates - Formal Meeting Organization Meeting – what we are doing today. Midterm – Focus on Membership and training DGK State Convention is a council obligation, so that if possible, the Council should fund Grand Knight’s expenses. Delegate also if funds are available, but some offset to GK should be offered. Maryland State Council 2017 Leadership Seminar

Chapter Meetings Chapters of Grand Knights Attendance Baltimore – 2nd Thursday Bishop McNamara – 3rd Wednesday St. Elizabeth Ann Seton – 4th Tuesday Attendance State Representative, DD, DW, GK, PGK Council Activity Directors and Officers Programs - Training - Communications Much better than in past years – more training and input requested by GK. Promotion of the Order. Major Projects or Programs of Common Interest to member councils. Better Communications up and down the Chain of Command. Maryland State Council 2017 Leadership Seminar

Council Officers’ Meeting GK Runs and Actively Participates Preparation for Business Meeting Control Surprises Decide Who will Report on What Discuss and Plan Programs and Events Q & A – “Go around the table” Most critical meeting if done correctly. Plan and script the business meeting, know who will speak and what they will say. GK actively participates – demonstrates Leadership as well as Management skills. Follow up on chairman to make sure programs are moving along on schedule. Maryland State Council 2017 Leadership Seminar

Regular Monthly Meetings Two Regular Monthly Council Meetings Council SHALL Hold at least Two per Month One SHALL be “Regular Business Meeting” Order of Business Responsibilities of Grand Knight #1937 5/15 Maryland State Council Script Follow the Script – Official Ceremony Non-business Meeting – Reports, but No Business Maintain control. Use gavel as needed. Follow the Script. Be firm but not harsh. Be fair, but keep it moving. GK RUNS the meeting, he does not participate in discussions or Q/A with person reporting. Maryland State Council 2017 Leadership Seminar

Chamber Layout Responsibility of Warden and Guards References Others may Help Setup and Cleanup References Responsibilities of Grand Knight #1937 5/15 Maryland State Council Protocol Book Those Who Speak Up Front and Visible Use Audio Mic & Speakers as Needed With older members or a big room – use amp and speakers. Members will not clearly understand what is being said – especially if speaker has soft voice or mumbles. Maryland State Council 2017 Leadership Seminar

Regular Business Meeting Keep the Meeting Focused Keep it Brief yet Informative Avoid Conflict Be Prepared – GK, Directors, & Officers Have Good Lecturer Programs If You Feed Them, They Will Come If they stay for food, GK can talk one-on-one GK does not take part in meeting – he runs it. Resolve potential issues at Officers’ Meeting so Regular meeting runs smoothly and avoids major surprises. Lecturer’s Programs are about Education and Information. Feed the members so they will stick around so GK and Chairman can talk one-on-one and get their commitment to help. Simple food is OK – just something to keep them from leaving too quickly. Socialize and get to know members. Maryland State Council 2017 Leadership Seminar

Grand Knight’s Function Grand Knight Runs the Meeting GK does NOT participate in Discussions or Reports GK Chairs the Meeting & Speaks in Third Person The Chair recognizes Brother Smith for …… The Chair will entertain a Motion to …….. Grand Knight Reads the Vouchers Grand Knight Follows Robert’s Rules Grand Knight Controls via the Gavel Grand Knight reads the vouchers as head trustee and so that he can’t say he didn’t know what was committed. Maryland State Council 2017 Leadership Seminar

General Issues Dress Code Opening and Closing Recommendations No Formal Requirements, but Sets the Tone GK should be Coat & Tie, Others KofC Casual All Officers Wear Jewel of Office Opening and Closing Recommendations Open with Our Father or Decade of Rosary Close with Mary Queen of the Knights Opening/Closing ODE should be the KofC ODE Remember you are not speaking for yourself – You are Grand Knight speaking for the State Deputy and Supreme Knight – support their programs. Maryland State Council 2017 Leadership Seminar

Speakers – Who, When, What Chaplain Speaks First before Minutes Speaks at Any Time He So Desires Report of Admissions Committee Status of Interviews, Applications Recommendations on Candidates Ballot is a Ballot NOT a Voice Vote Priest can bend all the rules and even break a few. We support our Priests – especially at a KC meeting. Admissions Committee is not the same as the Membership Directors Report. Admissions is working on interviewing candidates and recommending approval or not. They work with membership. Membership is about recruitment and retention – getting candidates for the Admissions Committee and keeping members active(see Chancellors role). Ballot is a Supreme Council Requirement, Local Council has no authority to dispense with Ballot and use voice vote. (Sec 109-110) Maryland State Council 2017 Leadership Seminar

Speakers – Who, When, What Grand Knight’s Report Information from Supreme, State Council, Parish Does NOT report on Programs or Events May Recognize Appreciation, Gratitude, Service Financial Reports Treasurer Financial Secretary Trustees GK reports or activities outside the council and motivates members to be active and supportive. Maryland State Council 2017 Leadership Seminar

Speakers – Who, When, What Chancellor’s Report on Vocations Special needs of Members or Widows New Member Participation in Activities Program and Committee Reports Membership, Activities, Round Table, Committees Stand – Report – Sit No Discussion, No Questions Hold Any Pending Motions until New Business Read the Duties of a Chancellor – he takes care of getting all members active and takes care of special needs such as widows or members in need. Chancellor is advisor to Grand Knight – he should have something to say. Committee Reports – call them ONLY if they have a current report – not just three minutes of comments. Know who is going to speak and what they will say from Officer’s Meeting. Report is a REPORT not a discussion. If any issue – see the chairman after the meeting. Maryland State Council 2017 Leadership Seminar

Speakers – Who, When, What Report of the Fourth Degree Liaison Reports on Fourth Degree Activities Fraternal Benefits Advisor’s Report Monthly Topic From General Agent or Field Agent District Deputy’s Report Stand and Greet the District Deputy DD speaks on behalf of State Deputy They all should have a brief report if present. Stand and clap for the DD – he is most senior and represents the State Deputy. Maryland State Council 2017 Leadership Seminar

Speakers – Who, When, What Good of the Order Worthy Lecturer Presents Program Instruction and Edification of Members Present Members MAY speak if Preapproved by GK Discretion & Pleasure of Grand Knight Worthy Lecturer Presides Discretion and Pleasure of Grand Knight GK can terminate this Order of Business Lecturer – not just a few bad jokes – something meaningful. Could also set up a special speaker for social meeting and have an open meeting for wives or Parishioners. Maryland State Council 2017 Leadership Seminar

New Business Must be a Motion or Resolution Robert’s Rules of Order Chair Recognizes Member to make Motion Chair will ask for a Second If Seconded, there may be discussion Discussion alternates for and against motion All Discussion is Directed to the Chair Robert’s Rules of Order Grand Knight does not Participate I make a motion to…. Or I submit a Resolution… Not an open mike situation. Maryland State Council 2017 Leadership Seminar

New Business Considerations Financial Considerations Council By-Laws may Limit or Restrict Amount Trustees Review Funding Availability Trustees Approve Bills to be Paid Other Considerations Quorum is Required & may Vary Percent Needed to Approve Motion Additional Information may be Required Know what is in the Council By-laws. Are there limits, requirements, special considerations. Maryland State Council 2017 Leadership Seminar

Resolutions Simple Resolution Required by By-Laws Use Proper Format Should be in Writing Required by By-Laws Presented but not Discussed Notification to Members Discussed and Voted at Next Meeting Resolution usually has to be published or at least members notified. Maryland State Council 2017 Leadership Seminar

Late Arrivals Member is Late Priest or Dignitary is Late IG Gains Attention of GK and Introduces Member Salutes and Takes a Seat Priest or Dignitary is Late IG Gains Attention of GK GK Raps Three Times GK asks Warden to Escort to Proper Seat GK Welcomes and then Raps Once & Continues Warden, Inside Guard, and Grand Knight should work out a smooth system. Pick a good point to break. Give a priest proper treatment – he may want to quietly walk in and sit for a while and then leave – know the needs and likes of your Chaplain. Maryland State Council 2017 Leadership Seminar

Issues at Meeting GK is Firm but not Harsh GK is Flexible and Fair but in Control The GK has a Style and Personality Be Yourself, but Be In-Charge The Council has a Personality Acknowledge, Accept, and Adapt We are Knights not Congressmen Be aware of your skills and limits and work with other members to strengthen weaker points. Be aware of your council members and their quirks and limits – see first two items. Maryland State Council 2017 Leadership Seminar

Know your Skills Add Backup as Needed Communication Skills Group or One-on-One Introvert versus Extrovert Thinker or Doer Delegate and Follow Up Get Advice, Consider Options, Decide Consider inputs from others, but then you, the GK decides. Once decided – the officers and members should support. Maryland State Council 2017 Leadership Seminar

Leadership Versus Management Control, Finances, Administration, Paper Work CIO, CFO, COO Leadership Talk the Talk and Walk the Walk Lead by Example Coach, Motivate, Develop Talent Identify Tomorrow’s Leaders and Doers Mentor members with one-on-one talks Grand Knight has to be both manager and leader. Manage during the meetings, lead after the meetings and outside the meetings. Develop the talent that is in your council. Give members something useful to do. Communications to Members, Parish, & Community – Get it Done! Maryland State Council 2017 Leadership Seminar

Honey, I’ll be out again Tonight Family Children Community and School Work Other Council or Assembly Duties When in Doubt – Pray Note: Officers, Directors, and Members have same issues and conflicts You, the Officers, and the members all have lots of outside responsibilities. Be especially aware of family pressures. We are a Catholic FAMILY Fraternal Service organization. If you want to be in their memories tomorrow, you have to be in their lives today. Work Hard, Pray Hard, Play Hard! Maryland State Council 2017 Leadership Seminar