Lessons learn in the process of the archives buildings insulation Māra Sprūdža, National Archives of Latvia Meeting of the Baltic Archivists “Archives – modern, smart, open” 01.06. 2017, Palanga, Lithuania

Basic information 22 archive buildings (in Riga 4 archives and administration located in 7 buildings and 11 regional archives in 12 cities located in 15 buildings) Built 1640 - 1990 The total building floor area - 102 203 m2 Storage area - 35 061 m2 169 linear shelf km 21 857 567 stored units LNA ir izvietots 22 ēkās 21 no tām valstij VNĪ personā. Archives have the management contracts1 ēka pilnība būvēta kā arhīvs, Slokas iela – daļēji. Pārējās pielāgotas

Bezdelīga – būvēts kā padomju tipveida arhīvs Skandu – rūpnīca Elmīra. Vairāk kā 40 000m2 platība. Apgūti 11000m2, no tiem 7000m2 glabātavas Jāiegulda jaunas infrastruktūras – apkures un ventilācijas sistēmas, elektropiegādes sistēmas,,

Problems: A lot of infrastructure facilities Most of the buildings are not suitable for archives Archive building is physically worn, morally outdated Archive building has low energy efficiency Average storage loading rate is 90% Several historical buildings are located on private land None of the archive building is provided with full accessibility for persons with disabilities Tomēr būtisks traucēklis ZVA iniciatīvām šajā jomā ir to infrastruktūras stāvoklis. Arhīvu telpas ir nolietotas, nepievilcīgas, trūkst mūsdienīgu telpu arhīva izglītības pasākumu un izstāžu organizēšanai, kā arī moderna izstāžu un prezentāciju aprīkojuma. Nepieciešamas investīcijas arhīvu infrastruktūras sakārtošanā, izstāžu/mācību telpu iekārtošanā, aprīkojuma modernizācijā 2016.g. Jāpieņem 70 000 gv kārtējā pieņemšanā (30 000 Rīgā, 40 000 reģionos) + vēl 100 000 ko iestādes glabā ilgāk nekā 15 gadus.

LNA infrastructure maintenance Priorities: Roofs, windows, water and heating systems Fire and electrical safety Emergency situations The security risks Budget: ~ 200 000 EUR per year Katru gadu infrastruktūras uzturēšanā – remontos, avārijas situāciju novēŗšanā, attštībā tiek ieguldīti aptuveni 200000 EUR. Tomēr šie ieguldījumi nenodrošina kvalitatīvu uzlabojumus un virzību uz attīsītbu

Solutions for reduction of greenhouse gas emissions for premises of the National Archive of Latvia at 16 Šampētera street, Financing: The Climate Change Financial Instrument (in an open tender “Complex Solutions for Reduction of Greenhouse Gas Emissions” In order to ensure successful performance and organisation of construction work, on 09.10.2014, a mutual agreement has been signed between SJSC “State Real Estate” and the National Archive of Latvia about the management of the principal project and organisation of construction processes. General contractor: "Baltic Builders Alliance" Ltd. Total area of the premises that requires heating – 5116,4 m2. Total costs of the project: EUR 448 432,21 including the CCFI funding in the amount of EUR 257 332,37.

The building at 16 Šampētera street, Riga, has been built in 1980s The building at 16 Šampētera street, Riga, has been built in 1980s. The initial function was production, but now it is an archive. As for its type of use, it is classified as 1262 “A Group of Premises of a Museum or Library” in CC Classification. The main factors for heat losses are roof and external walls without insulation (PVC windows were replaced in 2005).

Planned operations and outcomes of the project Insulation of the building including: Insulation of walls; Insulation of roof; Replacement of wooden windows and doors; Replacement of the metal gates; Insulation of the basement; Modernisation of heating system; Reconstruction of ventilation system. It is estimated to spend about 439 240 kWh less energy every year.

Heat consumption in kWh Year Jan. Feb. Mar. Apr. Oct. Nov. Dec. Total 2011 96.61 102.10 72.94 28.31 20.49 64.02 72.10 456.57 2012 111.32 115.21 76.96 38.40 42.11 66.26 104.88 555.14 2013 112.84 76.90 94.27 40.50 37.33 55.63 71.23 488.70 2015 39.41 21.11 16.07 13.45 8.28 14.50 19.48 132.30

What thinks archivists 6 of 7 think that it was improvement + Buildings new look + Stable climate in repositories No posibility to open the windows in offices Ventilation system obscure lighting It is colder

Solutions to reduce greenhouse gas emissions in the premises of the National Archive of Latvia, Pils iela 86/88, Ventspils Financing: The Climate Change Financial Instrument (in an open tender “Complex Solutions for Reduction of Greenhouse Gas Emissions” In order to ensure successful performance and organisation of construction work, on 15.01.2015, a mutual agreement has been signed between SJSC “State Real Estate” and the National Archive of Latvia about the management of the principal project and organisation of construction processes. Total area of the premises that requires heating – 1067,6 m2. Total costs of the project: EUR 223,969.23 including the CCFI funding in the amount of EUR EUR 136,972.91

Planned operations and outcomes of the project Wall insulation; Roof insulation; Replacement of wooden windows and doors; Insulation of the foundations; Modernisation of the heating system; Reconstruction of the ventilation system; Installation of a granule boiler. It is estimated to spend about 59 515,37 kWh less energy every year.

What thinks archivists 6 of 7 think that it was improvement + Buildings new look + Stable climate in repositories + It warmer in offices Ventilation system does not been used

Whats next? Solutions for reduction of greenhouse gas emissions for premises of the National Archive of Latvia at Skandu street 14, Rīga

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