Office of Admissions WebNow Training Revised 12.15

Understand the browser-based, electronic admissions review process; Outcomes Understand the browser-based, electronic admissions review process; Understand access levels; and Identify primary contacts. Revised 12.15

Admissions Processing Priority Deadline Rolling Admission Priority and Final Deadline Dates - For best consideration Programs/Options: Doctoral- DNP, Post BSN to DNP; DNP with Specialties Space Availability Application Closure - Collaborative Consensus Programs/Options: Master’s – CNL, CP/H, HSLM, NI, All Certificates, and CWO Undergraduate – RN to BSN Fall & Spring Deadline Spring – September 1 Fall – February 1 Program: Undergraduate Note: PhD admissions handled by campus’ Graduate School. Revised 12.15

Electronic File Review Secure and accessible through the Intranet; Electronic routing and review of applicant documents; and Secure applicant materials (cannot be printed, emailed, or exported). Undiscoverable, electronic decision sheets. Secure system connected to multiple databases. Revised 12.15

Admissions Review Process Admissions Office Specialty/Review Committee Specialty Director/Designee Revised 12.15

Specialty/Review Committee Access Levels Specialty Director/ Designee Admissions Staff Specialty/Review Committee Route documents (to any place) Make notations to electronic record (stamps/notes) and decision sheet Insert/delete applicant documents Update Banner information Review materials (automatic routing) Make notations on decision sheet and in Custom Properties Notes section Insert admission/ status decisions Conduct interviews (if applicable) Electronically sign decision sheet and assign advisor (if applicable) Route electronic record forward to admissions office or back to admission committee (manual routing) Make notations on decision sheet and under Custom Properties Notes section Electronically sign decision sheet Revised 12.15

SON Training & Support Two-part Training Family Educational Rights and Privacy Act (FERPA) PowerPoint also referred to as the Buckley Amendment (UMB’s website) WebNow Overview (SON’s Office of Admissions) Training Options Individual and Group Sessions Available Interactive and Non-interactive Formats Support – Office of Admissions Revised 12.15

A browser-based software that uses a Java-based application. WebNow A browser-based software that uses a Java-based application. Revised 12.15

WebNow https://inweb.umaryland.edu:9083/webnow/ Access WebNow by visiting, https://inweb.umaryland.edu:9083/webnow/ Accessible through the Intranet Revised 12.15

WebNow Snapshot Connecting to WebNow Accessing Applicant Records Updating Applicant Status Identifying Application Views Addressing Java Issues Obtaining WebNow Support Revised 12.15

Connecting to WebNow Intranet UMSON Departments and Offices Office of Admissions Security Settings: Java Revised 12.15

Accessing Applicant Records Revised 12.15

Updating Applicant Status Forms tab - Decision Sheet Revised 12.15

Updating Application Status cont’d Committee Member decisions are automatically updated and routed to the specialty director/designee for the specialty/option, based on the decision code. Must have a minimum of two admissions committee members submit the same decision code. Specialty Director/Designee must route decisions forward (after applicant record appears in Spec Director View). Decision Codes: Admit, Not Admit, Provisional, and Waitlist Other Codes: Interview, Not Interview, and Maybe Revised 12.15

Updating Application – Electronic Decision Sheet ADMISSIONS COMMITTEE DECISION Area Committee Member section – Committee Member area automatically routes (by default) Specialty Director section– Specialty Director/Designee area must be manually routed (with routing function) Reminder: Specialty Director cannot route the record until two of the same decision codes have been entered and the record appears in the Spec Director View. Revised 12.15

Identifying Application Views SON NURS_xxx Faculty View (Review Function – Assess Record) Access: Committee Member & Specialty Director SON NURS_xxx_ Stud. Search (Search Function – Locate Record) SON NURS_xxx Spec Director View (Specialty Director Review Function – Route Record) Access: Specialty Director Access to specific application views is determined by the specialty director/designee and based on security settings. Revised 12.15

Addressing Java Issues Encountered - first time logging in, if at all WebNow Security Documents Accessed through Control Panel Completed once SON IT not necessary HELP Ticket Available Administrative changes to office computer requires SON IT Revised 12.15

Obtaining WebNow Support Office of Admissions M-F 8:30am to 5pm Crystal Gaston, Sheena Jackson, and Juana Rodriguez HELP Ticket Revised 12.15