Procurement & Strategic Sourcing Irrigation – Sprinkler Services 2017 Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   Irrigation – Sprinkler Services 2017 February 17, 2017 Valerie Kreher Senior Buyer 14 11

Welcome and Introduction Valerie Kreher, Senior Buyer Facilities Planning and Management Other University Attendees Note: Sign-in Sheet will be posted to the website. A copy of this presentation will be posted to the website

About Wayne State University: Was founded in 1868 Is committed to preparing its students to excel in a fast-paced and interconnected global society Has more than 27,000 students Has 13 colleges and schools Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http://wayne.edu/about/facts/)

RFP Opportunity The University is soliciting proposals for Irrigation – Sprinkler Services We are seeking superior quality & competitive pricing Specifications are in the Scope of Work Project or Services must commence on or before April 2017

Calendar of Events Mandatory Pre-bid meeting - February 27, 2017 Questions due to Procurement & Strategic Sourcing - March 3, 2017 - 12 Noon Delivery of Proposals - March 8, 2017 by 4:00 pm Evaluation of Proposals - Week of March 17, 2017 Announcement of Selected VENDOR - Week of March 24, 2017 Readiness for Service/Contract Commencement - Week of April 2017

Submission of Proposals Proposals are due March 8, 2017 at 4:00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne.edu Proposals are limited to 20 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

Schedules and Exhibits Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements Schedule B - Insurance Requirements Schedule C - Cost Schedule, Summary of Quoted Rates Schedule D - Summary Questionnaire Exhibits Exhibit 1 - Exceptions/Restrictions; if any (RFP Section II G) Exhibit 2 - Profile / Experience / References (RFP Section II H) Exhibit 3 - VENDOR Service Plan

Proposal Evaluation Ability to offer the best value (quality, past performance and price) Anticipated quality of service Ability to meet all mandatory requirements and specifications of this RFP Cost of Services; Compensation and Fees; (Schedule C) Financial Strength of the VENDOR Proposal Documentation / Presentation VENDOR'S Experience (Vendor Exhibit 2) VENDOR Profiles/References; (Vendor Exhibit 2) VENDOR Service Plan; (Vendor Exhibit 3)

Vendor Presentations Selected VENDORS may be invited to make a presentation at a set time and date Presentations are to clarify information provided in the proposals Will include a Question and Answer period at the end of the Presentation Invitations are at the sole discretion of the University

Scope of Work furnish labor, material, supervision and equipment to perform spring start-up of all existing UNIVERSITY Irrigation Systems. include any repairs necessary to make the systems operate properly. bid on a time and materials basis

Scope of Work Spring start up and repairs Season long service call response for repairs – Must respond to calls in 24 hours Winterize (blow out) all systems in the fall to be completed by Nov. 15 Awarded vendor must show capability to GPS/visually map sprinkler zones and heads of all campus locations for which they are responsible

Scope of Work Athletic Fields: Baseball and Softball season starts in March on campus. The awarded vendor must be able to report on campus at season start up. The sports complex must have the fields watered. There is a spring football game which also requires the use of water. The vendor must be prepared to visit the campus multiple times to assist in preparing all athletic fields for the season. All sprinkler heads must be inspected for breaks and leaks prior to spring athletics provided the weather cooperates. If the weather is not cooperating i.e. it’s too cold, the vendor must be ready at the point in which the weather breaks to run the water

Scope of Work All keys must be accounted for at the initial phase and implementation of the contract and at the conclusion of the contract. If lost Vendor will be responsible for all costs associated with lost or misplaced keys provide detailed invoicing for work performed

Proposals Must Include Organizational data that demonstrates the size, scope and capability of the Company A complete description of the products and services offered Vendor’s qualifications to meet the RFP specifications

Information Submitted on Request Publicly distributed annual reports and/or independently audited financial statements A minimum of three (3) qualified references Lost Accounts with annual billings of $25,000 per year

Contracting Process Any contract will be made using the University’s Standard Service Provider Agreement Agreement will incorporate this RFP and its terms and conditions by reference Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 Final contract will require approval by the University’s General Counsel

Other Information All Proposals are subject to the State of Michigan Freedom of Information Act If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B Vendors should include any Supplier Diversity information (self or sub-contractors) Construction or construction like work must be performed at Prevailing Wage Rates Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

Reminders The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals All information related to this RFP will be posted to the Project site at http://www.forms.procurement.wayne.edu/Adv_bid/Adv_bid.html If a List Serve has been established, those wishing notifications must register as listed in the RFP All questions concerning this Request for Proposal are to be directed to Valerie Kreher, Senior Buyer, Email; rfpteam2@wayne.edu A copy should be submitted to Leiann Day, Procurement Analyst, Email; leiann.day@wayne.edu Do not contact the Facilities, Planning and Management, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ?? Questions ?? 11