Software Value-Added Reseller Contracts Webinar April 13, 2016

Sourcing Team Members Jennifer Salts – Utah Fay Tan – Utah Terri Arevalo – New Mexico Toby Giddings – Oregon Jason Grove - Alaska Terri Johnson – Arizona Tim Hay – NASPO ValuePoint

Pre-Procurement Industry meeting in Phoenix Draft RFP released to all States Multiple Intent to Participate Agreements If your State did not sign an Intent to Participate, you are still able to utilize this contract and are encouraged to do so.

Procurement Process Compliant with the Arizona Procurement Code RFP Release date October 21, 2015 Pre-Proposal Conference held November 13, 2015 RFP close date December 17, 2015

Solicitation Evaluation 18 proposals received 6 proposals did not meet basic RFP requirements 12 proposals were evaluated 3 proposals deemed potentially acceptable for award 3 Offerors received Awards

Evaluation Criteria Capacity of Offeror/Experience 450 Points Methodology 350 Points Cost/Price (% Markup/Admin Fee) 200 Points Total Points 1000 Points

Evaluation Totals Better Direct 112.5 CDW Government 750 CompuNet Inc 187.5 Computer Intelligence 275 Dell Marketing 537.5 EnPointe 662.5 Insight 562.5 NovaCoast 75 SHI International 787.5 SoftChoice Corp. 437.5 Software One Inc. 462.5 Zones Inc. 475

Contract Overview Contract Awarded to 3 Offerors: CDW Government En Pointe Technologies Sales, Inc. SHI International Corp. New Contract Start Date: June 3, 2016 Initial Term: June 3, 2016 through June 2, 2018 Renewal Options: 3 one year periods Maximum Contract Term: 5 years

as part of delivery & use. What is on Contract?  Products IN SCOPE OUT OF SCOPE LICENSING TYPE COTS Individual Licensing Volume Licensing Enterprise Licensing Custom/Customized LICENSING PERIOD Perpetual Subscription none Delivery Shrink-Wrap Download HOSTING as part of delivery & use. On Premise Off Premise Managed Service

SOFTWARE & LICENSING TYPE Hosting as part of delivery & use What is on Contract?  SERVICES IN SCOPE OUT OF SCOPE SOFTWARE & LICENSING TYPE COTS Volume Licensing Custom/Customized LICENSING PERIOD Perpetual Subscription Not Applicable Delivery Shrink-Wrap Download Hosting as part of delivery & use On-Premise Off-Premise Managed Services SERVICES Basic Installation, Training and Maintenance Consulting, configuration, engineering, design, etc., any type of service specific to a Purchasing Entity requiring description of tasks and deliverables and agreement by the parties A Participating State or other Purchasing Entity may allow Services requiring a Statement of Work in their Participating Addendum. However, these services may only be made available via a separate agreement between the Purchasing Entity and the Software Publisher or a Third-Party authorized by the Software Publisher

Contract Features Multiple Award gives Participating Entities more options States may have a PA with a single provider or multiple providers Ceiling pricing – ability to negotiate better pricing for volume purchases, or special circumstances ( e.g. standardization) Websites to include catalogs and the ability to obtain quotes, order, business intelligence reports Software license management and advisement

Contractor Contact Information En Pointe Technologies Sales, Inc. En Pointe Contract # ADSPO16-130653 Imran Yunus Phone: 310-337-5908 iyunus@enpointe.com

Contractor Contact Information CDW Government CDWG Contract # ADSPO16-130652 Jason Schwartz Phone: 877-325-0954 jasons@cdw.com

Contractor Contact Information SHI International Corp SHI Contract # ADSPO16-130651 Alison Turner Phone: 425-974-5997 Alison_Turner@shi.com

Where to Find Information NASPO ValuePoint Website www.naspovaluepoint.org – Search for Software

Participating Addendum Process

How to Participate All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement

Who can Use Software VAR Contract All 50 States, District of Columbia, and Puerto Rico Any entity eligible to utilize a State Contract, with the permission of it’s States Chief Procurement Official.

Participation at different levels Participation Levels Participation at different levels 1. State signs a Participating Addenda for entire state and its cooperative purchasing venture Allows for every legally eligible entity in the state to utilize 2. State signs a Participating Addenda only for non state entities Allows for every legally eligible entity that is not a State Agency to utilize. 3. State does not sign a Participating Addenda Every political subdivision PA within that state must be approved by the State Chief Procurement Official. ( Either Individually or by Entity)

Next Steps… Each participating entity needs to execute Participating Addendum(s) with selected Contractors Model Participating Addenda for each awarded supplier are on the NASPO ValuePoint website

Participating Addendums Through the Participating Addendum, States may: Select Contractors Include their own State Administrative Fee Include required (unique) terms and conditions Identify options for States or their political subdivisions Request state-specific reporting or other requirements

Step by Step Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.org States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. States may also contact contractors directly to begin Participating Addendum process. State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process. State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. Contractor signs Participating Addendum and sends back to state for signature. State sends fully executed copy to both contractor and NASPO ValuePoint at PA@naspovaluepoint.org Executed Participating Addendum will be maintained in a repository.

Political Subdivisions In all cases the State Chief Procurement Official will have the approval authorization of who can and cannot participate within a State. The NASPO ValuePoint Cooperative Development Team may contact State Chief Procurement Officials directly to start process.

PA Process

Next Steps Participating Addenda will be posted on NASPO ValuePoint website Provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authority Contract Providers will create and maintain state specific landing pages from their main contract landing page

Things to Remember Sample PA’s are located on the NASPO ValuePoint Website under each master agreement portfolio. Executed Participating Addendum will be maintained on www.naspovaluepoint.org and in a repository. Participating states and entities will be identified on the map of the USA on each Master Agreement page on www.naspovaluepoint.org The Lead State and NASPO ValuePoint do not get involved with negotiations. Only submit completed and negotiated PA’s with signatures from both parties. Submit completed PA’s in PDF Format

For Assistance Ted Fosket, NASPO Cooperative Development Coordinator (tfosket@naspovaluepoint.org) Tim Hay, NASPO Lead Cooperative Development Coordinator (thay@naspovaluepoint.org)

SVAR Contract Administrator Terri Johnson State of Arizona - Department of Administration State Procurement Office 100 N 15th. Ave Phoenix, AZ 85007 Terri.Johnson@azdoa.gov 602-542-9122