Post Award Overview DEFENSE LOGISTICS AGENCY DLA Land and Maritime AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DLA Land and Maritime Post Award Overview WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

What if there’s a problem? After the Award is Made What if there’s a problem? Award does not match your quote Problem with technical data package (TDP) Protests Submit a Post Award Referral (PAR) through DIBBS

Post Award Responsibilities Expedites First Destination Transportation issues Status requests Payment issues Proof of delivery for goods receipts Packaging issues Drawing issues Military members who don’t post goods receipts Changes in delivery dates Consideration Modifications Terminations DCMA questions/information Protests Novations (name changes) FAT approvals/waivers Government furnished property/material Cancellation requests Part number changes Delinquencies Spec changes System caused errors Requests for variance

Know Your Award Unilateral versus bilateral FOB Origin versus FOB Destination Origin: First Destination Transportation/Vendor Shipment Module Destination versus origin inspection Work with DCMA if you have them (look at Block 7 of the award).

Contracts Overview Unilateral: issued without a signature Bilateral: issued to vendor with their signature Delivery Orders Contracts Bilateral Purchase Orders

Contracts Overview Unilateral Bilateral Long term contracts Not legally required to deliver Can be withdrawn without notice the day after the CDD Bilateral Legally required to deliver Cannot be withdrawn without notice Terminated Long term contracts Two administrators: Basic Contract, Post Award

Award Cheat Sheet Definitely bilateral MIGHT be bilateral SPE7MX-15-D-0012-0003 (Delivery Order) SPE7L4-15-C-0021 (Contract) MIGHT be bilateral SPE7L1-17-P-1119 (Manual Purchase Order) SPE7L7-15-M-1759 (Manual Purchase Order) Almost certainly NOT bilateral SPE7L3-15-V-1356 (Automated Purchase Order)

Bilateral Awards You are legally obligated to deliver Almost no changes in price or delivery May have a First Article Test Long term contracts have two administrators Post Award Basic Contract administrator You contractually agree to deliver Termination for Default Termination for Convenience

Termination for Default Legal ending of a: Contract Delivery Order Bilateral Purchase Order (awards with FATs) Lengthy, expensive process Unilateral Purchase Orders CANNOT be Terminated for Default

Delivery Extensions Formal modification Deliver in delinquent status Government error Consideration Money Expedites Deliver in delinquent status No modification necessary No consideration required Has same effect as a mod—word of the KO

DCMA Inspection at Origin Defense Contract Management Agency If DCMA is not in Block 7, contact Post Award Defense Contract Management Agency Administrative Contracting Officer (ACO) and Contract Admin (CA): Contracting people Industrial Specialist (IS): Keeps the schedule Quality Assurance Representative (QAR): Inspects and accepts FATs, PVT, production items

Contacting Post Award Submit a PAR through DIBBS Follow up if you don’t hear back with the PAR mailbox listed in block 6. Follow up again and note “Second Request.” Write to Small Business

Tips Accurately bid your delivery time Know where to find clauses http://farsite.hill.af.mil/ Communication is the key Let us know Follow up Delays Best interest of the Government

Questions?