Strategies for Supporting Home Visitors with Data Collection Tribal MIECHV Annual Grantee Meeting Washington, D.C. May 5, 2015

Welcome and introductions Please introduce yourself and share: Which Tribal Home Visiting program you are here representing Your role within the Home Visiting program

Session Overview: Home visitors are often the primary vehicle in which data collection happens. This breakout session will focus on ways grantees can help train and support their home visitors in the data collection process. We will explore tools and strategies through small group role plays and facilitated group discussions.

What we will cover today: Review of the importance of quality data collection. Discuss challenges home visitors might face with data collection. Explore strategies to promote the value in data collection, as it relates to the work home visitors do with families. Discuss ways to increase home visitor’s comfort with talking about data collection with families. Practice some role playing activities. Hear from you what strategies or tools are helping you support your home visitors with the data collection process.

A Roadmap for Collaborative and Effective Evaluation in Tribal Communities

Data may be collected for a variety of reasons, including to: Monitor client progress Monitor program performance Guide quality improvement Inform services provided to families Evaluate the program Make decisions about expansion/sustainability Make decisions about how funds are allocated Meet funding requirements

Effective Program Monitoring Improved Program Processes The most important aspect of quality data is that it… drives better outcomes: Quality Data Effective Program Monitoring Improved Program Processes Better Outcomes

We know these topics are important… How can we: Help create more buy-in to the data collection process? Support home visitors so they can describe the data collection plan and tools to families? Help home visitors see the value of data collection in the work that they do? Avoid data collection burnout?

Data Collection Toolkit ETA: Soon! Data Collection Tool/Activity Type of Tool Quantitative vs. Qualitative Data Training activity Recognizing Informal Data Collection Identifying Questions That Data Can Help You Answer Becoming Familiar with Your Data Collection Instruments Description of the types of data collected for Tribal MIECHV Descriptive Data Collection Protocol Outline Outline Informed Consent Decision Making Guidance Explanatory Various Consent Form Templates & Samples Template Consent Certification Checklist Sample Checklist Sample Training Schedule Sample Training Strategy “Own Words” Exercise Jeopardy Games Training PowerPoint Agenda for Weekly Staff Meeting Data Collection Schedule Tool Excel Tool Data Collection Materials Checklist Checklist Data Collection Planning Tool Data Collection Quality Assurance Form

Discussion What do home visitors in your program struggle with in terms of data collection? Processes and procedures? Documentation and due dates? Relationships and relevancy?

Finding the value in data collection Provide data findings in a way that home visitors will find useful: Providing reports that allow home visitors to notice trends in the data. Include home visitors in data analysis and interpretation. Highlight the most significant findings in the data and provide home visitors with information that is actionable.

Finding the value in data collection Data collection can be used to validate all the hard work home visitors do with families in their community.

Connect data to tracking family outcomes We can share examples of how the data being collected is connected with tracking family progress and improving outcomes in key areas. Example Stoplight Report

Discussion Have you used any of these strategies in your program? How have they worked? Are there other strategies that you’ve used to promote the value of data collection with staff?

Explaining data collection to families

“Own Words” small group exercise Break up into small groups (2-3 people) and make sure everyone has a role to play Choose 1 scenario from the handout Act out the role play (10 minutes) Challenge! As a group, share a concise (20-30 second) response to the data collection question/issue that was raised in the scenario you chose. Finally, we’ll discuss as a group how the exercise worked, what was useful and if/how it could be implemented within your program.

Understanding the data collection plan and tools

“Becoming Familiar with Your Data Collection Instruments” Activity

Other ways to increase the familiarity of the data collection plan is through: Frequent check-ins with staff Incorporating data collection discussions into regular staff meetings Shortening/summarizing the benchmark plan to make it easier to digest for staff and other stakeholders

Discussion What are some other strategies that you have used to help home visitors get more comfortable with data collection?

Wrap up Lémlmtš! Thank you! Daawa’e! Thank you! Contact information: Brandie Buckless, TEI Liaison buckless@jbassoc.com Rebecca Riley, NAPPR Tribal Home Visiting Interim Program Director rriley@nappr.org

For more information on TEI contact: Nicole Denmark Kate Lyon The Tribal Home Visiting Evaluation Institute (TEI) is funded by the Office of Planning, Research and Evaluation, Administration for Children and Families, Department of Health and Human Services under contract number HHSP23320095644WC. TEI is funded to provide technical assistance to Tribal Home Visiting grantees on rigorous evaluation, performance measurement, continuous quality improvement, data systems, and ethical dissemination and translation of evaluation findings. TEI1 was awarded to MDRC; James Bell Associates, Inc.; Johns Hopkins Bloomberg School of Public Health, Center for American Indian Health, and University of Colorado School of Public Health, Centers for American Indian and Alaska Native Health. For more information on TEI contact: Nicole Denmark Kate Lyon Federal Project Officer Project Director Office of Planning Research and Evaluation James Bell Associates, Inc. nicole.denmark@acf.hhs.gov lyon@jbassoc.com The Tribal Evaluation Institute is funded by the Office of Planning, research and Evaluation within the Administration for Children and Families. TEI was awarded to James Bell Associates in partnership with the University of Colorado’s Centers for American Indian and Alaska Native Health and Michigan Public Health Institute. For more information, contact the individuals on this slide.