Rotary Foundation Fund Development and SHARE GOVERNORS-ELECT TRAINING SEMINAR 28TH November 2007 (Wednesday) Rotary Foundation Fund Development and SHARE Session 7 DGTM Chapter 6 0900 - 1030

INTRODUCTION (10 MINUTES)

RRFC Dens Regional Rotary Foundation Coordinator Zones 4B, 2005-08 Wei Lin “Dens” Shao PDG,D3520 And I held this post/position from 1999-2000 Since 2005, I have been the RRFC and I will continue with this until 2008. My presentation will run for approximately 11/2 hour, and I am warning you that some of the content can seem dull, but it’s very necessary to your job as DG. I will do my best to make it as exciting as possible. 補充資料： District: 532 / Zone: 34 Region 1 U.S.A. & CANADA Region 2 SOUTH AMERICA & MEXICO Region 3 EUROPE & AFRICA Region 4 ASIA Region 5 AUSTRALIA & NEW ZEALAND Region 6 UNITED KINGDOM & IRELAND 42RRFCs / 3year terms / 14 new RRFCs / each year Wei Lin “Dens” Shao PDG,1999~2000 D3520

The Rotary Foundation— Milestones in Building Better Lives History The Rotary Foundation 1917－ Sixth RI President Arch C. Klumph established The Rotary Foundation as an endowment in 1917. 1928 － The Rotary Foundation was formally named in 1928 and awarded its first grant in 1929: US$500 to the International Society for Crippled Children. 1947 － Following RI founder Paul Harris’s death in 1947, Rotarians worldwide gave the Foundation more than US$1 million, enabling it to launch its first program: international scholarships for graduate students. 1957－ In 1957, the Foundation began recognition of individuals as Paul Harris Fellows for contributions of US$1,000 or more to the Annual Programs Fund or restricted fund. 1965－ In 1965, the Group Study Exchange program was established, enabling business and professional men and women to participate in vocational activities in countries other than their own. Matching Grants projects have brought hope for a better life to people also since 1965, with nearly 20,000 grants awarded, totaling more than US$198 million. 1978 － The Health, Hunger and Humanity (3-H) Grants program, created in 1978, has made possible a wide range of sustainable development projects, such as the nationwide literacy effort in Bangladesh. 1985－ For Rotarians, peace is more than a word – it’s a philosophy. The PolioPlus program was launched in 1985. It adopted the goal in 1988 of immunizing all the world’s children against polio by 2005 and has raised more than US$537 million for polio eradication. The Rotary Foundation has overcome armed conflicts, political instability, economic adversity, and other barriers to help people in need, thereby promoting world understanding and peace. The Rotary Foundation— Milestones in Building Better Lives The Rotary Foundation— Milestones in Building Better Lives 1985—For Rtns, peace is more than a word . it’s a philosophy.PolioPlus program was launched in 1985. 1978 － Health, Hunger and Humanity (3-H) Grants program The Rotary Foundation was formally named in 1928 and awarded its first grant in 1929 Following Paul Harris’s death in 1947- US$1 million 18 International Graduate Scholarships 1957— the Foundation began recognition of individuals as PHFs. 1965－Group Study Exchange program. Matching Grants projects Sixth RI President Arch C. Klumph established The Rotary Foundation as an endowment in 1917.

Learning Objectives Understand Foundation resources. Understand fund development and SHARE responsibilities. Develop district and zone teams to fulfill fundraising duties and goals. REFER TO APPENDIX 26 Summary I encourage you to use the summary sheet to write down questions or comments for the RRFC to address, as well as ideas you hear throughout the session to incorporate into your district plans. 0910

YOUR FOUNDATION RESOURCES (10 MINUTES)

Your Regional Rotary Foundation Coordinators Zones 4B- RRFC 'Dens’ Wei Lin Shao Zones 6B- RRFC Krishnan V Chari Zones 7B- RRFC Gil E. Divinagracia 0920-7

RRFC Responsibilities Promote financial support for the Foundation. Promote programs support for the Foundation. Train Rotarians about the Foundation. 0920-6

How Can RRFCs Help? 0920-5

How RRFCs Can Help RRFCs are available to Answer Foundation-related questions Help you develop a Foundation seminar Serve as a speaker at any Foundation function Provide Foundation-related information 0920-5

What other resources can help you with your Foundation responsibilities? 0920-4

Trustees of The Rotary Foundation What other resources can help you with your Foundation responsibilities? Trustees of The Rotary Foundation District Rotary Foundation chair and subchairs Foundation staff The RI Web site Assistant governors 0920-3

Your Zone Team Regional Rotary Foundation Coordinator (RRFC) Annual Programs Fund strategic advisers (SA) Major Gifts advisers (MGA) Rotary Foundation alumni coordinator (RFAC) • Annual Programs Fund strategic advisers work with the RRFC to help reach annual giving goals through EREY. • Major Gifts advisers help identify club members who are capable of giving a substantial gift to TRF. • Rotary Foundation alumni coordinators help districts connect with Foundation alumni, including former Ambassadorial Scholars, Group Study Exchange team members and leaders, and recipients of Rotary Grants for University Teachers, Volunteer Service Grants (formerly Individual Grants), and Carl P. Miller Discovery Grants (a retired program). 0920-2

History— Fund Development Volunteer 2001-02 The structure of three senior volunteer leaders : Regional Rotary Foundation Coordinator (RRFC) Annual Program Fund Strategic Advisor (APFSA) Major Gift Advisor (MGA) 2005-06 To expand this structure to all zones and districts. About Fund Development Volunteer—RRFC Team From history we know that for fund development, In 2001-02, The Rotary Foundation established the approved structure of three senior volunteer leaders: Regional Rotary Foundation Coordinator (RRFC), Annual Program Fund Strategic Advisor (APFSA) and Major Gift Advisor (MGA) for all zones and districts in the United States and Canada. These teams, trained and lead by the RRFC. TRF now hope to expand this structure to all zones and districts for 2005-06. 0920-1

The Structure of Senior Volunteer Leaders RRFC APFSA MGA RFAC Foundation Alumni Resource Group (FARG) DG DGE Assistant Governor As the picture of RRFC Team- The Structure of Senior Volunteer Leaders The old name -Foundation Alumni Resource Group (FARG) change a new name -Rotary Foundation Alumni Coordinator (RFAC) from 2005 and also joined into RRFC Team to be a member. Rotary Foundation Alumni Coordinator (RFAC) DRFCC AGSCC

Understanding SHARE (20 MINUTES)

Understanding SHARE SHARE transforms Foundation contributions into Ambassadorial Scholarships, Matching Grants projects, Group Study Exchanges, and more. 0940-9

Would someone please describe SHARE to the group? 0940-8

SHARE: The Three-Year Cycle The Foundation uses contributions for program activities three years after funds are collected. The three-year cycle gives districts time for program planning and participant selection. The Foundation uses earnings from SHARE’s investment cycle to pay for administration and fund development. • The Foundation uses contributions for program activities three years after funds are collected. • The three-year cycle gives districts time for program planning and participant selection. • The Foundation uses earnings from SHARE’s investment cycle to pay for administration and fund development 0940-8-1

SHARE: How it Works 2008-09 2011-12 DDF & World Fund Year 1 Year 2 FUNDS IN DDF & World Fund 2008-09 Year 1 Year 2 Year 3 2011-12 • Funds raised in 2006-07 are used in 2009-10. • Funds raised in 2008-09 are used in 2011-12. FUNDS OUT 0940-8-2

What is the DDF? 0940-7

District Designated Fund What is the DDF? District Designated Fund 50 percent of district’s total money for Annual Programs Fund raised three years earlier Available for district use The District Designated Fund amounts to 50 percent of the money the district raised three years earlier for the Annual Programs Fund and is available for district use. 0940-7

What is the World Fund? 0940-6

What is the World Fund? The other 50 percent of district’s total money for Annual Programs Fund raised three years earlier Used for the Foundation’s matching funds in Matching Grants, Volunteer Service Grants, 3-H Grants, and to send out Group Study Exchange teams • The World Fund accounts for the other 50 percent of the district’s total Annual Programs Funds raised three years earlier. • It’s used for the Foundation’s matching funds in Matching Grants, Volunteer Service Grants, 3-H Grants, and to send out Group Study Exchange teams. 0940-6

As district governor What are your SHARE Responsibilities? 0940-5

SHARE Responsibilities As district governor, you will be responsible for Raising funds to invest into SHARE Working with your team to plan how the DDF will be used during your year in office Preparing your district for your successor’s year by completing necessary applications District governors are responsible for Raising funds to invest into SHARE, Working with their team to plan how DDF money will be used during their year in office, and Preparing their district for their successor’s year by completing the necessary applications. 0940-5

What are some of your other SHARE Responsibilities? 0940-4

Other SHARE Responsibilities Working with the district Rotary Foundation committee Appointing a district Rotary Foundation committee chair, if necessary, or working closely with the current chair Ensuring that all available money in the District Designated Fund is allocated during your year as governor 0940-4

Would someone please describe SHARE Planning to the group? 0940-3

SHARE Planning District Rotary Foundation committee District Rotary Foundation committee chair District governor • The district Foundation committee, which decides how best to use the DDF, is key to the success of SHARE. • The district Rotary Foundation committee chair is responsible for signing off on SHARE DDF use on behalf of the entire committee. • The district governor is integral to the decision-making process and is an ex officio member of the district Rotary Foundation committee. 0940-3

the allocation of the DDF? How does your district involve clubs in the allocation of the DDF? 0940-2

How will you work with your district’s Foundation committee (DRFC) ? 0940-1

FUNDRAISING (15 MINUTES) • The first step of the SHARE system is raising funds. • Governors are responsible for raising funds that will be used by their district in future years. (15 MINUTES)

What are your fundraising responsibilities? 0955-6

Fundraising Responsibilities Work with clubs to set fundraising goals. Work with the district Rotary Foundation committee to plan the use of the DDF. Promote EREY at club visits. Promote stewardship of Rotary Foundation funds. Express appreciation for contributions made by clubs and individuals. 0955-6-1

Fundraising for The Rotary Foundation Contributions support the programs of The Rotary Foundation and are vital to the ability of our organization to do good in the world • A core responsibility of the governor is to raise money for The Rotary Foundation. • Contributions support educational and humanitarian programs. • Clubs and districts can support The Rotary Foundation through the Annual Programs Fund and the Permanent Fund. 0955-6-2

Would someone please describe Annual Programs Fund to the group? 0955-5

Annual Programs Fund Supports Foundation programs Vital to the Foundation’s role today Contributions earn Paul Harris Fellow Recognition Contributions support EREY initiative • The Annual Programs Fund supports Foundation programs such as Matching Grants, District Simplified Grants, Health, Hunger and Humanity (3H) Grants, Ambassadorial Scholarships, Group Study Exchanges, and Rotary Centers for International Studies in peace and conflict resolution. • Contributors to the Annual Programs Fund are eligible for Paul Harris Fellow Recognition. • EREY is a commitment to making the world a better place. • The goal of EREY is for every Rotarian to contribute at least US$100 to the Annual Programs Fund every year. 0955-5

What are clubs in your district doing to support EREY? 0955-4

How many of you have clubs in your district that do not contribute to TRF? 0955-3

How will you encourage these clubs to start giving? 0955-2

Would someone please describe Permanent Fund to the group? Clubs and districts can also support the Foundation through the Permanent Fund. 0955-1

Permanent Fund Contributions support long-term sustainability of the Foundation. It supports Foundation programs. Contributors include Benefactors and Bequest Society members. It’s key to the Foundation’s role in the future. • Whereas contributions to the Annual Programs Fund provide the necessary funding to operate Foundation programs today, gifts to the Permanent Fund ensure that the Foundation addresses the world’s greatest needs for generations to come. • Gifts to the Permanent Fund are held in perpetuity as part of an endowment. • These gifts are professionally invested, and only a portion of Permanent Fund earnings are spent each year on programs. • The Permanent Fund can be supported by Rotarians through bequests and life income agreements. 0955-1

DEVELOPING YOUR TEAM TO MEET FUNDRAISING GOALS (25 MINUTES)

2007-08 Annual Programs Fund Goal Annual Programs Fund goal for 2007-08: US$120 million • The overall goal for 2007-08 is to reach [insert amount when goal is announced] • Individual Rotary clubs are asked to set their own goals in support of the worldwide goal. • Once clubs have set their Foundation goals, they become a promise to the Trustees. • Governors are responsible for encouraging and helping clubs to achieve their goals. • In addition to supporting club goals, governors need to set goals for their district. • Goal setting is key to promoting clubs’ sense of ownership and measuring progress toward The Rotary Foundation’s overall fundraising goals. the International Assembly---San Diego, California, USA (13-20 January 2008 ) 1020-5

Would someone please describe Strategies for Goal Setting to the group? District governors, along with their district leadership team, should work with clubs throughout the year on goal setting and achievement. 1020-4

Strategies for Goal Setting Discuss club goals with incoming club presidents early (before PETS). Encourage clubs to set their club goals higher than the previous year. Collect Club Goal forms during PETS. Monitor clubs’ progress toward their goals. District governors, along with their district leadership team, should work with clubs throughout the year on goal setting and achievement. 1020-4

How will you monitor clubs’ progress toward goals? 1020-3

What else can you do to reach your Rotary Foundation annual giving goal? 1020-2

Reaching your Rotary Foundation annual giving goal Study clubs’ past giving. Ask every member to participate. Ask major donors to match small donations. 1020-2

Group Discussion Divide participants into groups Each group to assign one person to present the group’s ideas Refer to the Foundation resources- earlier in the session. Group Reports — Divide participants into groups of no more than five people, and assign one of the questions on the slide to each group. — Ask each group to assign one person to present the group’s ideas. — Allow each group 10 minutes to discuss its question. — Ask groups to refer to the Foundation resources listed on the flip chart earlier in the session. — Ask each group to spend about two minutes presenting its ideas to the rest of the participants. 1020-1

Working with Your Team Who will you work with to set and achieve Foundation goals for your district? Who will you work with to increase contributions to the Annual Programs Fund? Who will you work with to identify Rotarians capable of donating major gifts to the Permanent fund? Who will you work with to monitor your district’s progress toward goals? 1020-1

the Rotary Foundation Code of Policy Regional Issues the Rotary Foundation Code of Policy 1.070.1. Appointment and Term of District Rotary Foundation Committee Chair (DRFCC) Extract from the Rotary Foundation Code of Policy 1.070. Policy for District Rotary Foundation Committees The district Rotary Foundation committee (DRFC) is a group of experienced and dedicated Rotarians who assist the governor in educating, motivating and inspiring Rotarians to participate in Foundation program and fundraising activities in the district. The committee serves as the liaison between The Rotary Foundation and club Rotarians. The district governor is an ex-officio member of the committee. (October 2002 Trustees Mtg., Dec. 36)   1.070.1. Appointment and Term of District Rotary Foundation Committee Chair (DRFCC) To be effective, the district Rotary Foundation committee must have continuity of leadership; therefore, the district Rotary Foundation committee chair shall be appointed for a three-year term, subject to removal for cause. Any removal for cause must have the Trustee chairman’s prior approval. The district governor (if selected) scheduled for each of the years of the three-year term for the DRFCC will participate in the selection of the DRFCC. This selection should take place and be reported to TRF no later than 1 March before taking office on 1 July of the same calendar year. The district Rotary Foundation committee chair must have significant knowledge of, commitment to and experience with Rotary Foundation activities. Although not mandatory, it is recommended that this post be filled, if possible, by a past district governor. The current district governor cannot serve as the DRFCC. Districts will not have access to district designated funds until the DRFCC is appointed. (October 2006 Trustees Mtg., Dec. 10) (5 MINUTES) 1025-5

Appointment and Term of DRFCC DRFCC shall be appointed for a three-year term, subject to removal for cause. Any removal for cause must have the Trustee chairman’s prior approval. The DG (if selected) scheduled for each of the years of the three-year term for the DRFCC will participate in the selection of the DRFCC. This selection should take place and be reported to TRF no later than 1 March. Districts will not have access to DDFs until the DRFCC is appointed. 1025-4

Relationship between the DG and DRFCC The position of DRFCC is a position of responsibility and not a position of power. 1st Duty-With the direct leadership of DG, the chair works with the committee to plan, coordinate and evaluate all district Foundation activities. DRFCC serves as a member of the DG’s team. The DG serves as an ex-officio member of the committee with full voting rights. DG appoints all of the district subcommittee chairs DRFCC is appointed for a three-year term, renewable for an additional three-year term. Relationship between the District Governor (DG) and District Rotary Foundation Committee Chair (DRFCC) The purpose of this communication is to resolve questions relating to the District Rotary Foundation Committee Chair (DRFCC) and the District Governor (DG). In the past several years, the responsibilities regarding the DRFCC’s position have changed. The key is that this position is a position of responsibility and not a position of power. The intent of the Trustees in assigning the responsibilities for DDF signature authority is to relieve the DG of the administrative duties associated with managing Foundation DDF requests. Further intent is to ensure that the donors are represented in the decisions regarding the use of DDF. The constituencies are represented by the subcommittee chairs representing the various fundraising, programs, and alumni constituencies. The Code of Policy, 1.070.1.1, lists the duties and responsibilities of the DRFCC. The first duty is, “With the direct leadership of the governor, the chair works with the committee to plan, coordinate and evaluate all district Foundation activities.” This is absolutely key in that the DRFCC is charged to serve as a member of the DG’s team and must work to develop a relationship of trust and cooperation with the DG. The DG serves as an ex-officio member of the committee with full voting rights. It is the responsibility of the DG to appoint all of the district subcommittee chairs.   Relative to the term of office, the DRFCC is appointed for a three-year term, renewable for an additional three-year term, subject to removal for cause. The rationale for the three-year assignment is that this assignment then provides continuity for the district. This continuity ties directly to the issue of stewardship. There is now a person in the district who has the responsibility for ensuring that reporting responsibilities are completed for projects. 1025-3

Regarding the subject of removal for cause It is best for districts to be able to resolve differences at the district level. If the issue is raised to the Foundation level— there are no guarantees that the DG will be supported. It is best if these conflicts are resolved at the district level. Regarding the subject of removal for cause, it is best for districts to be able to resolve differences at the district level. Should the district not be able to resolve differences and the issue is raised to the Foundation level, the DG should be advised that there are no guarantees that the DG will be supported. Trustee Chairman has been remarkably consistent in upholding the Code of Policy on the three-year term, so it is best if these conflicts are resolved at the district level. 1025-2

Select a new DRFC chair Zone 4B D3470 Zone 6B D3270 D3490 D3280 D3500 subject to the agreement of the governors for whom the chair will serve during the three year assignment. The current DRFC chair may be reappointed but it must be for a three-year term and agreed to by the governors the chair will serve. Regarding the subject of removal for cause, it is best for districts to be able to resolve differences at the district level. Should the district not be able to resolve differences and the issue is raised to the Foundation level, the DG should be advised that there are no guarantees that the DG will be supported. Trustee Chairman has been remarkably consistent in upholding the Code of Policy on the three-year term, so it is best if these conflicts are resolved at the district level. 1025-1

REVIEW (5 MINUTES)

Resources Zones 4B- RRFC 'Dens’ Wei Lin Shaio Zones 6B- RRFC Krishnan V Chari Zones 7B- RRFC Gil E. Divinagracia Member Access Publications www.rotary.org www.rotary2000.org ( for Chinese Rtns) The staff at The Rotary Foundation 1030-2

Review of Learning Objectives Understand Foundation resources. Understand fund development and SHARE responsibilities. Develop district and zone teams to fulfill fundraising duties and goals. 1030-1

THANK YOU