Time and Career Management Chapter 15 Time and Career Management

Introduction (1 of 2) Time is a manager’s most valuable resource One of the major reasons managers do not have better human relations is their lack of time People who effectively manage their time, are usually more successful on the job, and have a greater chance of career advancement Career success depends on hard work and planning

Introduction (2 of 2) Career planning is not just about getting a job It is also about continually developing yourself so that you can advance throughout your career Networking can help you get a job It is a long-term strategy for continual career development and advancement Career networking can help you use behavior to develop human relations to increase your performance

Time management refers to techniques designed to enable people to get more done in less time with better results.

Time Management: Analyzing Time Use First step to successful time management is to determine current time use Time log – daily diary that tracks and enables one to determine how time is utilized Multitasking – analyze whether you are trying to do too much at the same time

Time Management: Analyzing Time Logs (1 of 4) Review the time logs to determine how much time you are spending on your primary responsibilities. How do you spend most of your time? Identify areas where you are spending too much time. Identify areas where you are not spending enough time Identify major interruptions that keep you from doing what you want to get done. How can you eliminate them?

Time Management: Analyzing Time Logs (2 of 4) Identify tasks you are performing that you do not have to be involved with If you are a manager, look for non-management tasks To whom can you delegate these tasks? How much time do you actually control? How much time is controlled by your boss? How much time is controlled by your employees? How much time is controlled by others outside of your department? How can you gain more control of your time?

Time Management: Analyzing Time Logs (3 of 4) Look for crisis situations Were they caused by something you did or did not do? Do you have recurring crises? How can you plan to eliminate recurring crises? Look for habits, patterns, and tendencies. Do they help or hurt you to get the job done? How can you change them to your advantage?

Time Management: Analyzing Time Logs (4 of 4) Look for three to five of your biggest time wasters What can you do to eliminate them? Determine how you can manage your time more efficiently

Time Management: Multitasking Multitasking – trying to do too many things at the same time People who multitask are less efficient than those who focus on one project at a time The brain is not capable of doing two things at once Time is lost when switching between tasks increases with the complexity of the task Multitasking increases stress

Time Management: Priority Determination Priority – the preference given to one activity over other activities Successful people have the ability to do the important things (priorities) first, and the less important things later Tasks that you must get done should be placed on a to-do list Then prioritize them to rank the order of preference

Time Management: Priority Determination Questions Do I need to be personally involved? Is the task my responsibility or will it affect the performance or finances of my department? Is quick action needed?

Time Management System Priorities Setting priorities on a to-do list helps increase performance Objectives What we want to accomplish within a given period of time Plans How you will achieve your objectives Schedules When the activities planned will be carried out

Time Management Steps Step 1. Plan each week Step 2. Schedule each week Step 3. Schedule each day

Career Management You must take the responsibility for managing your career Before planning your career, you must consider your career stage As people get older, they have different career stage needs

Career Stages The 20s The time when managers are just getting started The challenge is to prove that you have what it takes to get the job done well – and on time The 30s The time when managers develop an expertise and show their strength as bosses They try to gain visibility with top management The 40s and 50s Most managers have weathered a failure or two and know whether or not they have a shot at higher-management jobs The 60s and 70s People begin to prepare for retirement They can pass along what they have learned and provide continuity

Career Planning and Development The process of: setting career objectives determining how to accomplish them Career Development The process of gaining skill, experience, and education to achieve career objectives

Career Planning Model Step 1. Self-assessment Step 2. Career preferences and exploration Step 3. Set career objectives Step 4. Develop plan Step 5. Control

Getting a Job 2. Develop a 1. Develop a résumé and career plan cover letter 3. Conduct research 4. Prepare for the interview 4

Getting Raises and Promotions Career paths Preparation for getting a raise or promotion Asking for a raise or promotion Changing organizations Job shock

Tips to Help You Get Ahead Be a top performer at your present job Finish assignments early Volunteer for extra assignments Keep up with the latest technology Develop good human relations with the important people in the organization Know when to approach your boss Be polite Never say anything negative about anyone Be approachable Make effective presentations

Career Management: Apparel and Grooming Dress for the organization and job Job interview Wear quality clothes Dress and groom conservatively Casual Dress