Account Schedules in Dynamics NAV Kerry Rosvold New View Strategies Microsoft MVP Business Solutions

Kerry Rosvold Independent Trainer and Consultant​ Microsoft MVP Business Solutions ​kerry@newviewstrategies.com​ Former Dynamics Customer​ Former Corporate Controller​ Used Dynamics NAV since 2004​ NAVUG member since 2008​ NAVUG All Star since 2015​ ​ Blog at www.newviewstrategies.com/blog   and www.dynamicsnavfinancials.com​ ​

Session Objectives Understand the three foundations of designing Account Schedules. Come away with ideas on how to go beyond the basics with Account Schedules.

Getting Started

Why do I use Account Schedules? Direct tie-in to the General Ledger Customized Financials Integrate with Budgets Dimension filtering Download well to Excel Build them myself! Comes with NAV

A word about BI/Reporting and Add Ons Am I anti add on? No! I’m just PRO account schedule! I know that many companies don’t have the money or expertise to implement an add on BI/Reporting solution that will be more robust than Account Schedules. Many companies need these types of solutions in order to enhance their reporting in areas other than in financial reporting. However, in the area of financial reporting, I believe that companies can get what they need through account schedules.

Where to learn about Account Schedules? Your partner may offer classes NAVUG Customer Source MSDN.com www.dynamicsnavfinancials.com

Formulas/Examples/Series

Customer Source NAV 2009/RTC Course 80050: Business Intelligence for Information Workers in Microsoft Dynamics NAV 2009 Course 80258 Trade in Microsoft Dynamics NAV 2009 NAV2013 Course 80535: Finance Advanced in Microsoft Dynamics NAV 2013 NAV2015 Course 80657AE: Finance Advanced in Microsoft Dynamics NAV 2015 www.MSDN.com https://msdn.microsoft.com/en-us/library/hh167866(v=nav.90).aspx

Basic Elements of the Account Schedule The Big Three Row Setups Column Layouts Analysis Views But don’t forget… Formulas Formatting Date Filtering Drill Downs Print and Export

Each AS has a Code/Name & Description as well as a Default Column Layout and Analysis View Name All AS start with definition of a Row Setup Once this is defined, add Column Layouts and Filters as needed

Three Foundations

Row Setup ROW SETUP Fields to Start with Row No. Description Totaling Totaling Type: Posting Accounts Row Type: Net Change/IS or Balance at Date/BS

Column Layout Fields to Start with: Column No. Column Header Column Type: Net Change, Balance at Date, more Ledger Entry Type Formula Comparison Period Formula

Analysis Views schedule codeunit 410 Update Analysis View as a regularly scheduled maintenance item or update manually

Formulas

Formulas 3 Primary types of formulas in AS: Totaling formulas, Comparison Period formulas, Dimension formulas

Formulas

Formulas Don’t forget about AS formulas page on DNF blog

And More

Formatting Row Setup Totaling Type allows selection at the line level of underline and double underline options Show/Hide Show Opposite Sign New Page Bold, Italic, Underline Column Layout Rounding Factor – Used when printing directly out of NAV only

Date Filters

Dimension and Budget Filters

Viewing

Drilling Down

Drilling Down

Printing

Exporting

Exporting

Top 10 Extra Tips for Account Schedules If you add an account, go back to add to your account schedules. When in doubt, view the NAV canned trial balance – this is always right. Always add a default column layout to your schedules. Do the same for analysis views. Group row numbers instead of making them unique for easier formula generation. You can copy and paste any design or layout directly to Excel for easy review. Create a copy of an existing account schedule to make changes. Other features like rounding and underlining only work when printing, not viewing or exporting. Dealing with zeros can be done when printing using “Show if any Column not Zero” or using Excel, but not on screen. Create a presentation page and a data page for your Excel export of a schedule.

What else can you do? Statement of Cash Flows Team or Project Budget Reports Sales of Product Groupings Gross Margin including percentage of sales calculations Gross to Net Sales walk forward (GL accounts in columns) Sales every day of the month Consolidated financial statements using Business Units Ratios Statistical Accounts Audit Lead Schedules

Live Account Schedule Demos

Questions

Thank you for attending this session! Kerry Rosvold New View Strategies kerry@newviewstrategies.com Feel free to email me with follow up questions Follow my blog(s) at www.dynamicsnavfinancials.com or www.newviewstrategies.com

4/20/2018 1:16 AM