January 19, 2017 Carmen Connect Webinar Audio – 1-877-820-7831 code:484159#

Housekeeping Items All lines will be muted *6 to unmute your line to ask a question *6 to mute your line after you are done speaking The leads will be monitoring the questions via the chat boxes, please feel free to ask questions there.

Agenda Staffing updates Pcard Office Updates Coca-Cola Beverage Contract Travel Workshops Travel Mileage Rate change Website updates Reminders

Website http://u.osu.edu/pssc Staffing Brian VanVranken has left the University as of December 16. Jessica Feng has accepted a new position in University Advancement’s Marketing department as of January 6 Debi LePera will be joining the Office of the President as of February 1. Angela Britton has been promoted to the Finance Coordinator Position. Angella Brown will be joining our team on January 30th. There will be postings for both the Finance Coordinator and Finance Assistant positions that we have open. Next Call February 16, 2017 @ 10:00 AM

Pcard office email - pcard@osu.edu Pcard Office Updates Fax # has been closed Highly encouraged to use the DocuSign Maintenance Forms and Applications Both forms can be found at this link http://controller.osu.edu/forms/forms.shtm#pc_maint1 Must have DocuSign sender access which can be requested by taking the DocuSign Sender Training (eSignature Sender) in BuckeyeLearn Pcard office email - pcard@osu.edu Pcard office has changed offices slightly within Blankenship. They are now located in 2070 Blankenship Hall (from 2008 Blankenship Hall).

Coca-Cola Beverage Contract Reminders Coca-Cola has exclusive beverage pouring and distribution rights on the Columbus Campus. All beverages sold, distributed, dispensed, served or sampled at or on campus, or by University via off-campus catering, will be products Distributed by Coca-Cola. Competitive products will not be sold, distributed, dispensed, served, or sampled at the campus or in connection with the University, the Campus, or the University Marks in any way or at any time during the term of the agreement. Mixer products (tonic water, soda water, ginger ale) can be served so long as Coca-Cola does not have a similar product that they distribute Personal Consumption – Faculty, staff, students, and visitors are not prohibited from bringing competitive products to campus for personal consumption (i.e. not for the office party).

What is considered a competitive product under this agreement? Coca-Cola Contract restrictions What is considered a competitive product under this agreement? All nonalcoholic beverages, whether cold, hot, ambient or frozen, carbonated or noncarbonated, branded or non-branded, and/or naturally or artificially flavored or sweetened. Specifically: Carbonated soft drinks Frozen or soft frozen beverages (soft frozen lemonades or fruit juice products consumed through a straw or with a spoon Mixers Bottled/packaged waters (flavored or sweetened incluced) Fruit and/or vegetable juices and drinks Ready-to-drink chocolate based drinks Ready-to-drink tea and coffee Sports/isotonic drinks All beverage bases from which the above can be prepared (such as bases, concentrates, syrups, powders, and/or Crystals

What is not considered a competitive product under this agreement? Coca-Cola Contract restrictions What is not considered a competitive product under this agreement? Branded or unbranded hot coffees or teas freshly brewed on-site Non-branded juice freshly squeezed on-site Milk, Flavored milk, hot chocolate drinks Nonalcoholic beer or wine Non-carbonated, non-flavored, non-sweetened spring or filtered water dispensed from a standup water dispenser in five gallon or larger sized jugs or bottles Tap water

Available products through Coca-Cola: Coca-Cola Contract restrictions Available products through Coca-Cola: http://purchasing.osu.edu//FileStore/Contract%20Book/2014%20Coca-Cola%20Brands%20for%20Contract%20Book.pdf This list has most but not all products available through Coca-Cola Also can use http://www.coca-colaproductfacts.com/en/coca-cola-products/?products=all Common Mistakes when purchasing beverages with University funds: Juices are purchased that are not Minute Maid, Odwalla or Simply Orange Powdered drink mixes that are not Coca-Cola Branded are considered a competitive product (i.e. Crystal Light, powered lemonade, etc) Just because Coca-Cola doesn’t have a specific product doesn’t mean it’s allowable Bottled water must be Dasani, SmartWater, or VitaminWater

Travel Workshops 2017 Business Travel Workshop Session Dates Announced The Ohio State University Travel Office is pleased to announce the dates for the 2017 Business Travel Workshop Sessions. Each day will include a session of the Introductory Travel Workshop and the Advanced Travel Workshop. Workshops will be offered the following dates in 2017: Monday, February 27 and Tuesday, February 28 Tuesday, August 15 and Wednesday, August 16 Tuesday, November 14 and Wednesday, November 15 Location and registration information will be provided via NewsLink and available at BuckeyeLearn four to five weeks prior to each scheduled session. Please note that session dates are subject to change.

Mileage rates Reimbursable mileage rate for 2017 has been decreased to $.535 per mile from $.54 per mile. If you have travelers who need to claim a mileage reimbursement that crosses the calendar year, calculate the miles in 2016 & 2017 separately. Document the calculation and enter the amount in the other fields of the Post trip worksheet.

Accounts Payable Updates The Central Accounts Payable office will be relocating to the PRSM building, 2650 Kenny Road effective December 1, 2016. Please remind vendors to send invoices directly to Accounts Payable and update their bill to address as follows: OSU Central Accounts Payable 120 Stores and Receiving Building 2650 Kenny Road Columbus, Ohio 43210

Pcard Reallocator and Approver lists have been updated Website Updates Pcard Reallocator and Approver lists have been updated Travel Post-Trip Expense report has been updated to reflect the default value of the new mileage rate.

Reminders Review open PO’s for open encumberances, send a list in Excel to your departments email inbox for the PSSC to request closure. Continue to review Match Exceptions and work with the Finance Coordinator assigned to your area to help resolve Please upload Pcard Receipts as quickly as possible after the transaction so that we can reallocate & approve those transactions before the deadlines. Please don’t wait until the last couple of days to upload your receipts for that month.

PSSC Email addresses Area Email Dnodes Ocio   Dnodes Ocio ADMIN-cio.fiscalservice@osu.edu OAA All CIO and ODEE Dnodes ESUE ADMIN-esue.fiscalservice@osu.edu All Enrollment Services and Undergraduate Education Dnodes Grad School ADMIN-gradschool.fiscalservice@osu.edu All Grad School Dnodes (D3000, D3001, D3002) John Glenn ADMIN-jgi.fiscalservice@osu.edu John Glenn Dnode (D4240) Libraries ADMIN-libraries.fiscalservice@osu.edu Libraries Dnode (D3200) OAA Admin ADMIN-oaa.fiscalservice@osu.edu All OAA Admin Dnodes (D4009, D4200, D4201) ODI ADMIN-odi.fiscalservice@osu.edu Diversity & Inclusion Dnode (D4207) OHR ADMIN-ohr.fiscalservice@osu.edu All Human Resource Dnodes (D4700, D4710, D4720, D4730, D4750, D4780) OIA ADMIN-oia.fiscalservice@osu.edu All International Affairs Dnodes (D4232, D4235) Outreach & Engagement ADMIN-oe.fiscalservice@osu.edu All Outreach & Engagement Dnodes (D5900, D5910) Research ADMIN-research.fiscalservice@osu.edu All Research Dnodes Wexner ADMIN-wexner.fiscalservice@osu.edu All Wexner Center Dnodes ADMIN PSSC-Govt Affairs ADMIN-Govaffairs.pssc@osu.edu BF All Govt. Affars ADMIN PSSC-Board of Trustees ADMIN-BOT.pssc@osu.edu All Board of Trustees ADMIN PSSC-Ofc of the President Admin-President.pssc@osu.edu All office of the President ADMIN PSSC-Legal Affairs ADMIN-LegalAffairs.pssc@osu.edu All Legal Affairs ADMIN PSSC-Univ Advancement ADMIN-UnivAdvancement.pssc@osu.edu UA All University Advancement ADMIN PSSC-Business and Finance ADMIN-Busfin.pssc@osu.edu All Business & Finance ADMIN PSSC-SL Advancement ADMIN-SLAdvancement.pssc@osu.edu SL All SL Advancement Operations ADMIN PSSC-SL Tech Services ADMIN-SLTechServ.pssc@osu.edu All Tech Services ADMIN PSSC -SL FML ADMIN-SLFML.pssc@osu.edu All Facilities, Management, And Logistics ADMIN PSSC-SL Dining Services ADMIN-Diningservices.pssc@osu.edu All Dining Services and Regional Dining ADMIN PSSC-SL Res Life & Housing ADMIN-Housing.pssc@osu.edu All Housing, Regional Housing, and Residence Life ADMIN PSSC-SL Ohio Union ADMIN-OhioUnion.pssc@osu.edu All Ohio Union, Student Activities ADMIN PSSC-SL Rec Sports ADMIN-RecSports.pssc@osu.edu All Rec Sports ADMIN PSSC-SL Health & Wellness ADMIN-StuHealth.pssc@osu.edu Student Health Services, Student Wellness, Counseling & Consultation Services ADMIN PSSC-SL Admin Support ADMIN-SLAdminSupport.pssc@osu.edu Budget & Planning, Fiscal Support Svcs, CFO, SL Admin, CFTSOSL, Strategic Communications, and BuckID ADMIN PSSC-SL Student Services ADMIN-SLStudentServ.pssc@osu.edu Student Health Insurance, Student Advocacy, Student Conduct, MCC, Off Campus, carreer Counseling, Buckeye Careers, Disability Services

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