Data Pipeline Town Hall June 25th, 2015 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Town Hall Invitation Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of email, names, adding phone numbers. Thank you 3

Introductions 4

Today’s Agenda Open Collections in Data Pipeline RITS Directory READ School Discipline and Attendance (SDA) Special Education End of Year Student End of Year Rollover for 2015-16 Student Interchange 5

Open Collections in Data Pipeline 6

Open Data Pipeline Collections Year Round Directory School Code Changes District Calendars RITS EDIS Periodic School Discipline and Attendance (Open May 14 – Close June 26) Interchanges All Interchanges are open 7

Open Data Pipeline Collections Snapshots READ (Closes July 1st) Student Interchange SPED IEP Directory RITS 8

Open Data Pipeline Collections Snapshots Special Education Discipline (Closes August 26th) Student Interchange (District) Discipline Interchange (District) IEP Interchange (Administrative Unit) Directory RITS 9

Open Data Pipeline Collections Snapshots Special Education End of Year (Closes October 13th) IEP Interchange (Administrative Unit) Student Interchange (District) Directory RITS 10

Open Data Pipeline Collections Snapshots Student End of Year (Closes September 10th) Student Interchange Title I SPED IEP Directory RITS 11

Open Data Pipeline Collections Snapshots Teacher Student Data Link (Closes August 28th ) Teacher Student Data Link Interchange Student Interchange (student demographics) Staff Interchange (staff profile) State Standard Course Codes 12

Open Data Pipeline Collections Other…. Math Science Partnership will be in ADE - Now Open 13

RITS 14

RITS Data Pipeline for both RITS & EDIS have been rolled over to the 15-16 school year Please begin submitting newly enrolled students for SASIDS for the 15-16 school year. Use match tool (aka RITS READ) in Data Pipeline if submitting large batches of students for SASIDS. Questions? Genevieve Hale 303-866-6612 hale_g@cde.state.co.us 15

2013-14 Civil Rights Data Collection 16

2013-14 Civil Rights Data Collection 20 LEAs have now certified. Thank you! 4 LEAs are 100% complete, but have not yet certified. Known issues In school suspensions programming CDE provided count of incidents Should be count of students Definition of ‘cumulative’ CDE assumed all students throughout the school year (unconfirmed) CRDC means Student October students throughout the school year If either appears incorrect, then overwrite. If find other issues, please work with CDE to correct for 2015-16 collection.

Directory 18

Directory Due date: June 30, 2015. Submit school code changes for 2015-16 including new code requests, school closures, grade changes and name changes. Due date: June 30, 2015. Great news! Automated school forms available! http://www.cde.state.co.us/apps/formcenter/SchoolChangeForms No login or passwords needed Fill out completely Data sent directly to CDE Paper forms can be found at: http://www.cde.state.co.us/datapipeline/snap_studentoctober Email completed forms to: st.hilaire_d@cde.state.co.us 19

Other News on the Directory Rollover to 2015-16 complete Please update Directory Calendars (Open, Close, Winter and Spring Break Dates) Make sure the school addresses and staff information is up to date. Changes in school codes that arrive late will complicate the rollover of the student interchange. New schools will appear in RITS on July 1st from the Directory. 20

READ 21

4/20/2018 READ Timeline June 22 – July 1 districts will work with each other to determine which students to remove or keep on their data submissions. If corrections are made to your district’s submission and you are able to resolve all duplicate SASID issues, an updated file must be submitted by the end of business Wednesday, July 1, 2015. If the two districts are unable to resolve the duplicate SASID, then both districts should submit their documentation to the Office of Literacy by Friday, June 26 at noon. The Cross LEA validation report is available in Cognos Cognos Report  READ  READ Cross LEA Validation Error report 22

READ Resources READ Collection Timeline 4/20/2018 READ Resources READ Collection Timeline Cross LEA Validation Error Memo Available at: http://www.cde.state.co.us/coloradoliteracy/dataelementsforread2014-2015 For assistance please contact Whitney Westgaard at: Westgaard_W@cde.state.co.us or 303-866-6421 23

School Discipline and Attendance (SDA) 24

School Discipline and Attendance (SDA) Discipline Interchange/ Discipline Snapshot School Discipline and Attendance (SDA) Interchange Student Level Data ONLY Students with disabilities are included Districts submit data in pipeline under Discipline interchange Two files Periodic Collection School Level Data count of incidents count of students ALL Students disciplined counted and reported Districts submit data and finalize data within Pipeline Four files 25

At the Finish Line! Closes tomorrow, June 26th!

Submit to CDE All files uploaded must be finalized by clicking on the ‘Submit to CDE’ in the Status Dashboard screen Verify Overall Status = S afterwards If you had no data to report in a file: Ensure status is correct in No Reportable Incidents tab No file uploaded = no file to finalize = no file to ‘submit to CDE’ 27

4/20/2018 Resources File Layouts, business rules, templates, trainings, other resources now available at: http://www.cde.state.co.us/datapipeline/schooldisciplineattendance Contact Annette Severson at severson_a@cde.state.co.us 28

Special Education Student End of Year 29

Defect Status FIXED Cognos 1.1 Snapshot Records Excluded due to Profile Errors report not populating. Displays “No Data Available” when errors still exist at the Interchange Parent file also needs to be disabled in cognos IN PROGRESS SY258 Warning: triggering incorrectly. Please ignore for now. SY108 errors not pulling into the Cognos Detail Error excel reports. Causing error counts to be off between email confirmation, status dashboard, and cognos reports SY108 details are accessible under the Pipeline Error Reports SY109 should be in production by next week- “New” business rule All students reported on the December count for your administrative unit as attending an eligible facility (attendance code 22) must be reported on your Special Education Student End of Year file. If a student was previously reported in error please submit an exception. 30

Student End of Year 31

Student End of Year Issues Large districts are experiencing long load times Student demographics and school association files Student End of Year snapshots Development is researching the issue Progress has been made Continue to monitor Thank you for your help in creating snapshots 32

Student End of Year Create your Student End of Year snapshot Free and Reduced lunch reset during rollover GED list has been updated last week Includes sasids and last district attended 33

Student End of Year Common errors which require exceptions SE049 – Student reported in October and not enrolled on October 1st in Student End of Year SE060 – Student on enrolled on October 1st in End of Year and not reported in October collection. SE061 – Student earned High School Equivalency (GED) SE168 – Grade to age error 34

Student End of Year Load all student files and clear errors Student School Association Advanced Course Completion Only needed if district offers AP or Post secondary courses Common reasons students excluded from snapshot Interchange errors Record missing from the interchange Primary School flag is not set correctly Attendance code other than 01 through 08 35

Deadlines Error free student interchange (All three files) TODAY Error free student end of year snapshot July 30th First submission to CDE September 10th All data must be submitted according to board rules 36

Trainings Training materials Exceptions or Questions? http://www.cde.state.co.us/datapipeline/snap_eoy PowerPoint and Recorded webinar Checklist for student end of year collection Step by step process documentation Exceptions or Questions? Kevin Smith Smith_k@cde.state.co.us 303-866-6723 37

Interchange Rollover 2015-2016 38

Year Round Rollover Year Round Collections Rolled Over RITS and EDIS Directory Start seeing 2015-2016 school year in drop downs. 39

Interchange Rollover Interchange rollover will be done early in July. Start seeing 2015-2016 school year in drop downs. Student End of Year uses 2014-2015 school year Student October uses 2015-2016 school year 40

Interchange Rollover Please email with your preference on when student interchange should open for 2015-2016 Plan is to have August 1st as start date for interchange Any reason to have it sooner? Email: smith_k@cde.state.co.us Phone: 303-866-6723 Thank you for all you do 41

Town Hall Summer Calendar 42

Summer Schedule July and August Town Hall will be held every other week: July 9 and 23  (No Town Hall on July 2, 16 and 30) August 6, 20 and 27 (No Town Hall on August 13) 43

Thanks for your participation!                 “It was June, and the world smelled of roses. The sunshine was like powdered gold over the grassy hillside.” ― Maud Hart Lovelace, Betsy-Tacy and Tib Thanks for your participation! Next Town Hall: Thursday, July 9th, 2015 9 a.m.-10 a.m. 44