Effective Time Management for Contract Specialists Antwan G. Reid PIP Level I Presentation May 20, 2003

My Interest in Time Management Jumpstart My Career -Immediate Impact -Make-up for Lack of Experience -Add Value Jumpstart Careers of Contract Specialists

Topics of Discussion Purpose of Time Management Reasons for Lack of Time Management Contract Specialist Survey Survey Results Time Management Facts and Figures

Topics of Discussion (continued) Time Management Strategies Effective Time Management Strategies and Results (My Experiences) Goddard Training Recommendations

Purpose of Time Management Importance of Time Management -Control Distractions that Break Work Flow -Increase Quality Work Time (8 Hr. Day) -Determine Level of Importance -Use Time in the Most Effective Way

Purpose of Time Management (cont’d) Adds Value to New Employees Adds Value to Existing Employees Adds Value to the Agency

Reasons for Lack of Time Management Seldom Used in Appraisal and Performance Reviews Low Priority; No Need To Plan Adrenaline Rush Crisis Management

Contract Specialists (Survey) Contract Specialists Point-of-View -Feelings About Time Management -Current Time Management Strategies -Views on Meetings/Interruptions -Views on a Time Management Course

Survey Results 34% Responded to the Survey Effective Time Managers: 57% Yes; 43% No Strategies: To Do Lists, Franklin Planners, Palm Pilots Non-effective Time Managers: Heavy Workload 71% Attend 2-4 Meetings a Week (Attachment A, Page 1)

Survey Results (cont’d) Meaningful Meetings: 50% Yes; 50% No 68% Average 5-8 Interruptions Daily (2 to 3 Hours of Lost Time) Time Mgmt.Course: 78% Yes; 22% No (Attachment A, Page 1)

Time Management Facts and Figures Methods to Control and Manage Time -13 Different Methods (To Do Lists, etc) Meetings in America (Average Day) -17 Million Meeting Attendees -60% Appear They’re Listening

Time Management Facts and Figures (cont’d) “Crisis Management” Events -80% of Events are Preventable Professional People -70% Use To Do Lists (Daily)

Time Management Strategies Daily Planning (To Do Lists, etc.) Manage Your Meetings Developing an Interruptions Log Developing a Crisis Management Log

Effective Time Management Strategies and Results Contract Actions List To Do List Reports Due Log (Contracts) Evaluation of Performance Log Personal Folder (“O” Drive) Interruptions Log Results ( See Attachment A)

Goddard Training Reduction in Instructor-led Time Management Training GSFC Learning Center Offers Audiotape Programs and CD-ROM courses -7 Habits of Highly Effective People -101 Ideas to Get Organized

Recommendations Advise New Contract Specialists to Consider Time Management Training (Supervisors) Consider Time Management as a Factor in Performance Appraisals (Supervisors) Provide New Contract Specialists with Training Material within the 1st Month (Career Development)

Questions