Year End Close Meeting April 26, 2017

Year-End Calendars Online

Upcoming Deadlines Last day to submit requisitions for purchases requiring documented quotes. Required for purchases: $5,000-$500,000 using federal funds Required for purchases: $50,000-$500,000 using non-federal funds Last day to submit all other PO/SPO requisitions using FY2017 Funds. Holiday: Memorial Day Spring semester ePERs are generated. May 01 May 19 May 29 June 1

FY17 Year-End Closes HOLIDAY July 4th First Close July 6th Period 12 Second Close July 13th (Period 996) Third Close July 20th (Period 997)

No journals should be approved or manually posted on: User Alert No journals should be approved or manually posted on: Friday, July 7th Friday, July 14th Friday, July 21st Journals Journals Journals

PSC – Important Dates June 15 June 16 June 21 June 23 June 27 New Vendor Information June 15 Last day to submit paper forms(PA, NR’s and SSP’s) Last day for campus approval on PV’s in MRKTPlace June 16 Travel/Personal Reimbursements must be allocated and approved by 6pm. June 21 Procurement Card Reports must be approved by 6pm. All others will be accrued. June 23 Close any unwanted POs/SPOs. Any SPO’s that need to roll to FY17 should have at least $1 balance. Last day to submit requests to cancel AP checks. (Noon Deadline) June 27

PSC – More Important Dates FY2017 goods and services must be physically received by end of business. June 30 All invoices for FY2017 business must be received and processed by noon. July 3 Last day to allocate Procurement Card Reports 6pm and approve PVs in Marketplace deadline is noon Data for Marketplace and Procurement Card accruals is pulled. July 5 New business--First day to send FY2018 invoices to PSC July 7 P-Card Accruals and Marketplace accruals are posted. ACCAPMKT and ACCESP July 10

ACCESP Accruals

Payroll – Important Dates Payroll Register available for month-end. Check funding distribution for summer pay. Approval deadline for position data, funding, and job data changes for PPE 06/17. June 26 All PETs will default to 06/30 until 07/13. Salary increases will be uploaded, HR Prod will only be available for review/inquiry. June 30 MON June Pay Day (moved from June 30th ) July 3 Processing BW PPE 07/01 (PPE 6/18 - 7/1) (Hold post processing to FIN until after close) OUC will book accrual and reversal for BW PPE accrual to 6/30 will post in Per 996 July 7 PETs for FY2017 must be entered by 6pm. July 13

Do Today!! Look at Your Encumbrances Run m-Fin Outstanding Encumbrances Report Look at Your Encumbrances Closing unneeded PO’s/SPOs will ensure that they do not roll forward into FY18. To close or change a PO or SPO, email changeorder@cu.edu Close POs/SPOs that You Don’t Need Check funding distributions for employees that change during the summer. Also check any grant funding that ends in June. Summer Funding Distributions

More To Do Today!! Reconcile Speedtypes Run m-Fin Financial Detail Report Review and reconcile Company Card Personal Account 013109 Run m-Fin Account Number Report by your Orgs Clear all Company Card Unallowable Expenses Account 553201

And Still More To Do Today!! Clean up any Clearing Speedtypes Run m-Fin Financial Detail Report Payroll Suspense If we bug you clean it up Deficits

Now a word from the Budget Office. Bursar-Allison ST cleaned up by acct code Fee ST clean up after deferrals Aux budgets to match actuals GAR 8% 1 month salary sweep which FY Transfer > $10,000 to PF No Carryforward Spending plans due Sept 30th ** Balance in Fee ST has to have a spending plan** These were audited!!!! Bad debt by May month end Cash pickup done earlier Deposits in by 2pm on June 30

August 1 - Accrual Journals Reversed, with July 1st date. Into the New Year-FY 2018 July 24- Moratorium Ends August 1 - Accrual Journals Reversed, with July 1st date.