CHARTER & SAFE SCHOOL INITIATIVES DAEP/CEP & JJAEP LUIS GAVITO LGAVITO@HOUSTONISD.ORG LISA PEREZ LPEREZ6@HOUSTONISD.ORG 713 807 5158 FAX 713 942 1414

AGENDA INTRODUCTION - (L. GAVITO) REMOVAL TO DAEP - (L. GAVITO) ASSIGNED TO CEP - (P. GROVEY) EXPULSION - (L. GAVITO) ON-LINE APPLICATION - (L.PEREZ) QUESTIONS/CONCERNS

TEXAS EDUCATION CODE: CHAPTER 37 discipline management & school safety

RAMIFICATIONS SIDE EFFECTS TO BEING ASSIGNED TO A DAEP/EXPELLED: INCREASED vulnerability for future failure SELF-IDENTIFY AS “pseudo-criminals” “a problem child”

0-TOLLERANCE DOES NOT EQUAL UNREASONABLENESS ONE SIZE FITS ALL 0-TOLERANCE = OFFENSE WILL BE ADDRESSED; ACTION MAY OR MAY NOT BE TAKEN

Determining factors HB 171: seriousness of the offense student’s age frequency of misconduct student’s attitude - INTENT potential effect of the misconduct on the school environment state law requirements self-defense as a mitigating factor

ACTION CODE 28 Mandatory disciplinary action NOT taken because Code allows self defense, lack of intent, student’s disciplinary history, or disability as factor in decision. (DOCUMENTED !!!!!)

TRUANCY TRUANCY WILL BE DEALT WITH NOT THROUGH REFERRAL TO A DAEP, BUT BY REFERRAL TO THE COURTS FOR ENFORCEMENT OF COMPULSORY ATTENDANCE LAWS.

CODE OF STUDENT CONDUCT APPROVED BY SCHOOL BOARD Establishes standards for conduct Specifies circumstances under which a student may be removed or must be removed Protects the rights of students TO DUE PROCESS

D.A.E.P Discipline Alternative Education Program CEP/SW & CEP/SE (HISD PRINCIPAL OF RECORD: PATRICE GROVEY – PGROVEY1@HOUSTONISD.ORG 713 807 5181) COMMUNITY EDUCATION PARTNERS, INC.

IDENTIFY STUDENT/BEHAVIOR & ACTION TO BE TAKEN STEP ONE IDENTIFY STUDENT/BEHAVIOR & ACTION TO BE TAKEN Does the student’s behavior warrant placement in a DAEP (CEP) or an Expulsion (JJAEP)? SIS/PEIMS (CHANCERY)

LEVEL III REQUIRED SUSPENSION/ 3 DAYS DISCRETIONARY DAEP PLACEMENT

Some III Codes Violation of Student Code of Conduct (21) Tobacco Violations (33) Fighting/Mutual Combat (41) Possession of knife no intent (50) Verbal Assault (21)

LEVEL IV: REQUIRED REMOVAL TO A DAEP A student shall be removed and referred to a DAEP for any conduct listed under Level IV of the Code.

documentation from a law enforcement agency is required for the following codes:

Mandatory DAEP Placement Students at least age 6 Engages in Conduct Punishable as a Felony (02) Assault of Someone other than School Staff (28) (with bodily injury) Assault of School Staff (27)* (bodily injury) Terroristic Threat (26)* Non-Felony Marijuana or Controlled Substance or Dangerous Drug (04) * - *Discretionary expellable offense (CONTD)

Mandatory DAEP Placement Students at least age 6 Alcohol (05)* Abuse of a Volatile Chemical (06)* Public Lewdness/Indecent Exposure (07) Retaliation against School Employee (08)* Title 5 Felony Committed Off Campus (09)* REGISTERED SEX OFFENDER False Alarm/False Report (35)* * Discretionary expellable offense (CONTD)

Mandatory DAEP Placement Students at least age 6 Non-Title 5 Felony Committed Off Campus (10) Criminal Mischief (22) – Felony if damage is over $1,500 –* School Related Gang Violence (34) Assault by contact (21) Deadly Conduct (49) – Pointing or discharge of firearm*

REGISTERED SEX OFFENDER CODES 9/1/07 55 – IS UNDER COURT SUPERVISION 56 – NOT UNDER COURT SUPERVISION 57 – CONTINUOUS – SCHOOL RELATED

Removal to a DAEP REQUIRED: Provide the student with due process. Decisions to assign a student to a DAEP shall not be made until a formal conference has been scheduled and held with the parent. (CONFERENCE VS NOTIFICATION) The conference should be scheduled within three (3) days from the date of the offense and should be held within seven (7) days from the date of the offense. Letter to parent within 3 days of the date of the conference.

SPECIAL ED/504 Adherence to Special Education and 504 laws, regulations, and procedures is required if the student has been identified as a special education or 504 student.

MANIFESTATION DETERMINATION REVIEW Before any disciplinary action can be implemented that will remove the student for more than 10 days a Manifestation Determination Review (MDR) and ARD must be held (Federal Law).

M.D.R. Must be completed by a School Psychologist or trained Diagnostician MDR/ARD must be held within 10 school days from the day a disciplinary action is recommended

MDR Behavior-disability-placement-services “link” If a link is identified, no disciplinary action can be imposed (Code 27) Only Exceptions: drugs, weapons, violent crime (45 school days)

IN SCHOOL SUSPENSION The student may be suspended or assigned to in-school suspension while arrangements are made for the DAEP conference, but this is not a requirement if there is no safety concerns. At no time should a student be suspended out of school for more than three (3) consecutive days.

Note: any part of the school day in which a student is suspended is counted as a full day of suspension. At no time should a student be in an in-school suspension class for more than ten (10) consecutive days pending a DAEP assignment.

LETTER to the parent stating DAEP REMOVAL REQUIRES LETTER to the parent stating the charge, the disciplinary action, the length of placement, DATE OF CONFERENCE

COMMUNICATION IN THE LANGUAGE OF THE PARENT/GUARDIAN WHEN POSSIBLE.

CONFERENCE REPORT SEE HANDOUT….. DOCUMENT….DOCUMENT… DOCUMENT

CONTINUATION Note: If a student is enrolling from another district and is under an open removal order: (1) enroll the student on your campus; (2) request removal information from the previous school district; (3) conference with parent and student; (4) post DAEP information on Chancery. Student may be assigned to in-school suspension pending assignment to the DAEP. STUDENT MAY NOT BE SENT HOME PENDING PLACEMENT.

AFTER CONFERENCE LETTER TO THE PARENT: CHARGE ACTION DAYS ASSIGNED APPEALS PROCESS (STUDENT DISCIPLINE FOLDER)

NO STUDENT OR PARENT STUDENT WITHDRAWS; WHAT THEN??? PARENT REFUSES TO COOPERATE; WHAT THEN???? If the school administrator has documented a good-faith effort to inform the student’s parent/guardian of the time and place of the conference, the school administrator may proceed with the conference even in the absence of the student and parent/guardian.

Do not withdraw! STUDENT MAY NOT BE WITHDRAWN BY THE SCHOOL UNTIL AN ALTERNATIVE HAS BEEN APPROVED AND THE STUDENT HAS BEEN ASSIGNED. (COMPULSORY ATTENDANCE LAWS)

HISD/CEP AFTER the APPROVAL

HISD / CEP Follows the Secondary Guidelines for Registration Student must have Withdrawal sheet from home school (complete with grades) THE CEP STUDENT Withdrawal INFORMATION FORM (new) Students are enrolled in Chancery. Proof of residency Valid ID / Birth Certificate / etc… CEP-SW – Vickie Sells - 713-394-3565 CEP-SE – Marisela Ramirez – 832-200-4230 SEE HANDOUT # 1

Holly Ortego – hortego@houstonisd.org Records Requests CEP-SW –– Amelia McElreath -713-394-3534 & 713-270-7413 (fax) Route # 9 CEP-SE –- Vacancy - 832-200-4267 & 713-428-0268 (fax) Route # 4 Special Education A PLACEMENT ARD must be held. Alternative Special Ed. Coordinator Holly Ortego – hortego@houstonisd.org CEP-SW – Mary C. Johnson mjohnso1@houstonisd.org CEP-SE – Jeremy Kiser jkiser@houstonisd.org 713-220-5078 SEE HANDOUT # 2 Student Withdrawals from CEP 1. Students will only be withdrawn from CEP on Friday. 2. In August & January students are given a letter which replaces the actual withdrawal form. Students do not have to return to CEP to get a withdrawal form.

Student Withdrawals from CEP (continue) 3. Students will not be released the last 2 weeks of the fall/spring semester. (If you want to enroll students during this period, please send me an email.) Early Release Request 1. The request must come from an administrator. 2. Request should be e-mailed using the Early Request Form (SEE HANDOUNT # 3) 3. Early Released students will only be released on Friday. 120 Day Reviews 1. Parents make request for 120 day review. CEP-SW contact person – Cynthia Clayton -713-394-3544 CEP-SE contact person – Tonya Hamilton – 832-200-4229 2. Principals are notified via email about the review. 3. Reviews are scheduled at the end of every six weeks.

Suspension of Enrollment/Withdrawal During Testing (See Handout # 4) Independent Course Study Agreement (See Handout # 5)

Early Dismissal Dates September 30, 2009 October 28, 2009 November 18, 2009 January 20, 2010 February 24, 2010 April 21, 2010

Questions / Concerns Contact Patrice Grovey pgrovey1@houstonisd.org 713-807-5181 & 713-807-5194 (FAX) Claudia Coronado – CEP-SE (Clerk – Alt. & Charter Dept.) ccoronad@houstonisd.org 713-807-5181 & 713-807-5172 (FAX) Mary E. Hahn – CEP-SW (Clerk – Alt. & Charter Dept.) mhahn@houstonisd.org

EXPULSION – Age 10+ LEVEL V J.J.A.E.P. POLICE INVOLVEMENT DISCRETIONARY (may expel) MANDATORY (must expel) J.J.A.E.P. POLICE INVOLVEMENT

JJAEP JJAEP = JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM TEXAS JUVENILE PROBATION COMISSION

MANDATED EXPULSIONS ON SCHOOL CAMPUS 11 – possession of a firearm 12 – possession of illegal knife 13 – possession of illegal club 14 – possession of prohibited weapon in Code 16 – arson 17 – murder 18 – indecency with a child 19 – aggravated kidnapping

Mandated JJAEP 29 – aggravated assault against employee – 30 – aggravated assault against non-employee 31 – sexual assault against employee 32 – sexual assault against non-employee 36 – drug-related felony 37 – alcohol-related felony 46 – felony alcohol violation 47 – manslaughter 48 – criminally negligent homicide

OUTSIDE FENCE – WITHIN 300 FEET DISCRETIONARY EXPULSIONS 51 – FIREARM 52 – PROHIBITED WEAPONS 53 – SERIOUS OFFENSE CONDUCT 54 – FELONY DRUG POSSESSION

UNSAFE SCHOOL CHOICE OPTION DEPARTMENT OF SAFE & DRUG FREE SCHOOLS & COMMUNIITES DR. PETER MESSIAH (pmessiah@houstonisd.org) 713 556 7020 VICTIMS OF VIOLENT CRIMINAL OFFENSES (LETTERS) -AUDIT

EXPULSIONS REQUIRE HEARING LETTER SCHEDULING HEARING SIGNED WAIVER TO HEARING & APPEALS LETTER OF EXPULSION

LETTERS MUST INCLUDE: BEHAVIOR ACTION DATES APPEAL PROCESS

The new DAEP/JJAEP online referral program (it’s really simple!)

1. First things first – is your data entered? The discipline data must be entered into chancery with the appropriate action code (ex: 07 ALTR for CEP, 02-EJJA for JJAEP) in order to use this system for a referral.

2. Log in to the system http://prodnet.houstonisd.org/DAEP/Referrals.aspx Here you will be prompted for your HISD username and password (this is your portal password)

Students will appear under “campus referrals” – if the student is not listed, it means the student’s data is not in chancery.

Special note: Only those students whose data has been entered in chancery (see “first things first”) will show on the list.

3. Select the student

Special notes: 1. this is a CEP referral – the computer will generate which form you need based on the code you entered into chancery 2. The computer fills out ALL of the information except for the fields we will discuss.

4. Select number of days

Special note: If the placement is to end with a semester - such as “end of school year” - Select the option “Indicate here if placement ends with a semester (must not exceed 175 school days)”

4. Add your phone number and submit

Special note: The referral will not submit without a phone number and number of days entered You’ll get an error message

5. Print for your records This form will appear if you submitted successfully. This is your record of the CEP referral – print it and place a copy in the student’s discipline folder.

“Is it REALLY that easy??” Yes, for submitting a referral. It’s DONE. No more faxing or scanning – it’s DONE. “Okay, then what happens??” The referral then comes to our office and you will receive an update once it has been processed.

Special notes: The status update portion has changed considerably – you will not get emails regarding the status – the status will be ONLINE, within the online system (no more hunting for the “last email” about a student, it will all be in ONE place!)

Behind the scenes info: We’ll be notified when you submit a referral and we will update the status The status will read “incomplete” when first entered, you will need to see a message notification to indicate we’ve processed it (more on this next) Data entered in chancery will not show on the online system until it has updated overnight – please keep this in mind

6. Status updates CLICK IT! When the status has been updated, you will see this notification It reads “new message” CLICK IT!

7. Reading a message The new message is listed here, along with all of the other messages about this referral (this way we all know EXACTLY what is needed ALL the time) (isn’t this GREAT?)

You guessed it! Just click OPEN

Here you will see the information that is needed (just like the emails you would get from our office). Hit reply and type your response.

Your initial screen will show you the status of referrals. You can ALWAYS check the status of your referrals

8. Approval When the referral is approved, you will get an email notification This WILL be an e-mail to your e-mail inbox – it will read something like this: CEP Referral Status Lisa M. Perez -- Student ID: 1982792 has a status of Approval for placement at CEP for 45 days, for a code 04 discipline offense. from campus: Charter High School

How is an expulsion different? (from a CEP referral) It really isn’t. Remember – you must use the correct action code in Chancery for an expulsion (most often it is 02 EJJA). The screen shots follow:

Select the student A student you wish to expel will have a different screen pop up when you select that student (this is based on the data YOU entered into Chancery)

Here you see “expelled” student. You have to select mandatory or discretionary

Select where the offense occurred

You must indicate the expulsion dates

Special notes (expulsion submission) You must indicate mandatory or discretionary You must indicate where the offense occurred You must indicate the dates for expulsion You will get an error and not be able to submit if those items are not indicated

Expulsion submitted This form will appear if you submitted successfully. This is your record of the expulsion referral – print it and place a copy in the student’s discipline folder.

Special notes: The messaging system works the same for an expulsion and for a CEP referral. The system you use is the same for a CEP referral and an expulsion

Other info You can access “historical” data for your campus by selecting “historical” on your main screen

A list of all the referrals made by your campus will appear.

What about Special Education students? We will need the MDR, last annual ARD, and the Special Education form The Special Education form must be signed by your regional special education coordinator.

http://prodnet.houstonisd.org/DAEP/Referrals.aspx

The beginning….