RoMEO and CRIS in Practice Increasing Repository Deposit Rates with SHERPA/RoMEO

RoMEO and CRIS in Practice About Symplectic Symplectic and RoMEO JISC RePosit and RoMEO The future

About Symplectic Software for Higher Education: Symplectic CMS (Website) Symplectic Invigilator (Students) Symplectic Elements (Research) :Repository Tools All staff have academic/HE backgrounds

Symplectic Elements

Symplectic Repository Tools File deposit via familiar Symplectic Elements interface

Symplectic Elements

A repository you say? What is that? Barriers to deposit A repository you say? What is that? ?

Barriers to deposit It’s not part of my day to day working practices, so why should I remember to use it? ?

Barriers to deposit I have to type in all my publication titles? This is taking too long... ?

Barriers to deposit These copyright conditions make me feel threatened... safer not to bother. ?

Barriers to deposit Yet another system to remember to use Manual data entry Intimidating copyright warnings

Symplectic Repository Tools File deposit via familiar Symplectic Elements interface Metadata automatically acquired No knowledge of repository required Clear guidance from RoMEO in the UI Automatic harvesting of copyright information

Comsuming the RoMEO API Periodic: reharvest every week or two. Granular: for each publication, RoMEO colour obtained Caching: data is cached locally to provide redundancy and responsiveness Playing fair: a regular pause between requests

Presenting RoMEO data The full-text tab header: ✓- something can be archived: green, blue, yellow ? – unclear on the policy: white, none

Presenting RoMEO data The full-text tab body: Encouraging wording: green, blue, yellow Conciliatory wording: white, none

The full-text management page: Presenting RoMEO data The full-text management page:

JISC Reposit JISC RePosit project: Measurement of deposit rate increase through use of advocacy and a web-based repository deposit tool embedded in an existing researcher-facing publications management system. Institutions: Leeds, Keele, QMUL, Exeter, Plymouth and Symplectic Ltd Statistics relevant to RoMEO: Distribution of RoMEO colours amongst publications (available) Distribution of deposits amongst publications (pending)

JISC Reposit Science over other areas? Size of publishers?

Automatic response to change in copyright position: The future Automatic response to change in copyright position: Romeo colour change, embargo period has passed.

Example RoMEO data required for this functionality: The future Example RoMEO data required for this functionality: <version type=“author-submitted”> <archiving permitted=“true”> <restrictions> <restriction type=“embargo” months=“24”/> </restrictions> </archiving> </version> <version type=“author-accepted”> <archiving permitted=“false”/> </version> <version type=“publisher”> <archiving permitted=“false”/> </version>

The future There is a conflict between the wishes of academics and many librarians. This conflict is played out in the user interfaces of CRIS systems that connect to digital repositories. Resolution of this conflict in the favour of less work on the academic would greatly aid repository deposit. Helping the user: anything that allows clarification of publisher policy by a machine (in the context of a particular publication) will help greatly. Consider multiple repository deposit (OA-RJ). Helping the librarian: Librarians are increasingly asking for RoMEO data to be passed through into digital repositories. Open Access Repository Junction

RoMEO and CRIS in Practice John Fearns Director, Symplectic Ltd john@symplectic.co.uk +44 (0)20 7418 5559