Updating Action Tracking Way Masaya Takahashi - JMA CMA, CNES, EUMETSAT, ISRO, IMD, JMA, KMA, NASA, NIST, NOAA, ROSHYDROMET, USGS, WMO

Overview of purpose of the talk Overview of existing action tracking page on the GSICS Wiki Has been maintained by GCC – it’s a great work! Very helpful to see GSICS actions in one page even though there are some issues to be discussed Purpose of this presentation To introduce how to enhance the usability of existing page To discuss whether we should use new tool/service for action tracking or not To discuss resources for this task

Existing action tracking page – on the GSICS Wiki https://gsics.nesdis.noaa.gov/wiki/Development/GsicsOperationsPlan

Pros Cons Pros and Cons on existing action tracking page Everyone can access – very important Most GSICS members are familiar with the GSICS wiki Cons Too long page No sorting No automatic alerting function to action assigned person Need to edit the Wiki when we add/modify action list

Alternative option – use of freely available online service http://www.toodledo.com/index.php “Toodledo is a set of incredibly powerful tools to increase your productivity and organize your life. More than just a to-do list, Toodledo provides you with a place to write long notes, make custom lists, create structured outlines and track your habits. You can collaborate with friends, family or your co-workers, and we'll safely store and sync all your data to your devices.” Sounds great, but do we really need this kind of tool?

Can we enhance functions of existing action tracking page? It could be by making full use of Action Tracker Plugin http://foswiki.org/Extensions/ActionTrackerPlugin Too long page, No sorting We can keep long page which contains all the action, and create another page(s) with sorted actions No automatic alerting function to action assigned person “notify” function of Action Tracker Plugin would be available (but not perfect) Need to edit the Wiki when we add/modify action list May be achieved using other plugin(s)

Sorting actions on the GSCIS Wiki ACTIONSEARCH command is useful for sorting Example: %ACTIONSEARCH{topic=GdwgActions sort="$due,$who,$action_ref" header="|Due|Who|State|Action|Description|" format="|$due| $who |$state|$action_ref| $text $link|"}% https://gsics.nesdis.noaa.gov/wiki/Development/ActionsTracking We can sort the actions by Due date, Person (agency), Status, Action name, … Original page: https://gsics.nesdis.noaa.gov/wiki/Development/GdwgActions

Automatic alerting to action assigned person (+ WG chairs) actionnotify script is available in crontab Example: alerts 3 times a week on Mon/Wed/Fri for open action items due within 8 days 0 0 * * 1,3,5 (cd .../bin; ../tools/actionnotify state=open within=8 > ./logs.txt 2>&1) Issues to be considered: Registration to the Wiki or use of email account is required To sort by agency name, non-standard attributes should be defined (but not difficult) Need to check whether alerting to more than one person is supported

Alerting function of GSICS Wiki Might be applicable other purposes (e.g. automatic alerting in GPPA) by using multiple plugins… Workflow Plugin WorkflowPlugin lets you associate a state with a topic and then control what other states that the topic can move to. You can define a set of states for controlled topics (e.g. "under revision", "waiting for approval", "approved") and transitions (e.g. "revise", "approve") between these states. http://foswiki.org/Extensions/WorkflowPlugin

Discussion To update existing action tracking page on the GSICS Wiki To investigate the use of freely available online tool such as Toodledo a Which do we try? Any other idea (or no problem in existing page)? Who leads the task? How many resources do we need?

Agenda item summary; assign action identifier, make EP recommendations and propose a lead for the action (to be updated in the discussion) Action Identifier: GDWG.2016.6a.1: XX to … Substantial effort if required by the GDWG, GDWG chair should inform this activity to GSICS Executive Panel, and ask for feedback regarding: The GDWG estimates XX week of resources is needed to support this action. Identify the Working Group Member Taking the Lead on this Action: XXXX