DEPARTMENT OF EDUCATION FOR 2009/10 ANNUAL REPORT OF THE DEPARTMENT OF EDUCATION FOR 2009/10 PRESENTATION TO THE PORTFOLIO COMMITTEE ON BASIC EDUCATION AND HIGHER EDUCATION AND TRAINING 13 October 2010

BACKGROUND The Department of Education was abolished during the macro reorganisation process of the National Government during 2009/10 However, the newly established departments continued their functions under the Department of Education until 31 March 2010 The functions and budget of the Department were split between the newly established Departments of “Basic Education” and “Higher Education and Training” from 1 April 2010 The functions of the Department of Education are continued in these two Departments

It must be acknowledged that the split of the Department of Education into two departments had a negative impact on service delivery Processes were complicated by the assignment of functions to two new Ministries and Directors-General, while the budget remained with the Department of Education This in itself was a challenge as the new Departments had their own political mandates and programmes, but the Accounting Officer for Education remained responsible for the budget

Although the Department of Education closed down, the books of account remain open until fully cleared This process will be managed by the Department of Higher Education and Training under the leadership of Prof Metcalfe, who has been appointed as the Accounting Officer for the Department of Education The 2009/10 Annual Report of the Department of Education must therefore be seen as the final report on the operations of that Department and the bridge towards the functioning of the newly established Departments

Structure of the Presentation Part 1 - Department of Basic Education Part 2 - Department of Higher Education and Training Part 3 - Annual Financial Statements

DEPARTMENT OF BASIC EDUCATION -SIGNIFICANT EVENTS AND ACHIEVEMENTS

SIGNIFICANT EVENTS AND ACHIEVEMENTS Minister declared 60% of learners to be in no-fee school i.e. approx 8 million learners in approx 19 000 schools The Technical Design of Phase II of NEIMS was completed Further additions to the OSD for educators were implemented Audio-visual training material on IQMS were developed and distributed to schools. Reports on schools visits are sent to provinces for intervention NEEDU has been set up, posts are in the process of being filled Bursary support was provided to 1 603 Mathematics, Science and Technology The Minister of Finance concurred on the Policy on Infrastructure as well as the Norms & Standards for School Infrastructure

SIGNIFICANT EVENTS AND ACHIEVEMENTS A Human Resource Planning Framework was developed to assist the sector to plan for the demand, supply and utilisation of educators The information system prototype was completed in partnership with SACE. The system is being piloted in all the provinces The implementation of the Learner Unit Record Information and Tracking System (LURITS) and the SA-SAMS school administration system continued

SIGNIFICANT EVENTS AND ACHIEVEMENTS 77% (620 223) enrolment of Grade R learners was achieved at public and independent primary schools and 200 000 at community sites. Resource packs were distributed to all schools with Grade R classes School Governing Body elections took place. 260 000 members were elected to various schools The participation in the annual national assessment (ANA) in Literacy and Numeracy for Grades 1 to 6 increased to more than 90% since inception The Data Quality Audit of some of the worst transgressing schools was concluded

SIGNIFICANT EVENTS AND ACHIEVEMENTS To support and improve the quality of education in schools (Grades 10 to 12), the Department provided key support in developing Grade 12 assessment tasks for all 16 subjects The Department released the report Teenage Pregnancy in South Africa with a focus on school-going learners A teacher guide Building humanity and accountability in schools was developed to support teachers in their endeavours to inculcate a culture of responsibility and accountability among young people as the exercise their rights

SIGNIFICANT EVENTS AND ACHIEVEMENTS An exemplar code of conduct for Learners at all public schools was developed. The document was distributed to all provinces. Provinces could encourage schools to develop individual and context specific codes of conduct. The school nutrition programme was extended to Quintile 1 secondary schools. Provinces were provided with financial resources to prepare Quintile 2 secondary schools for implementation during the 2010/11 financial year School health screening programme was rolled out in conjunction with the Department of Health

SIGNIFICANT EVENTS AND ACHIEVEMENTS 613 643 learners attended the Kha Ri Gude mass literacy campaign classes. The programme has reached approximately 1 million of the targeted 4.7 million with little or no schooling Created approximately 40 000 short-term jobs Reached about 1 700 blind and deaf learners by employing Braille and deaf educators

Part 2 DEPARTMENT OF HIGHER EDUCATION AND TRAINING SIGNIFICANT EVENTS AND ACHIEVEMENTS

Introduction The Department of Higher Education and Training inherited the following functions from the Department of Education: - Further Education and Training: College Sector - Adult Education and Training - Higher Education (University Sector) The focus on key achievements is therefore limited to theses three sectors.

Further Education and Training Emphasis was placed on support to provinces to implement the FET Colleges funding norms. NC(V) programme cost schedules were completed and distributed to all provinces The register of approved FET College programmes were completed and approved by the Minister An analyses were performed on the financial statements of FET Colleges in order to assess their sustainability and efficiency. 16 Colleges were found to be operating at a deficit New templates have been developed and implemented for financial reporting, strategic planning and operational plans Training manuals were developed and approved in order to improve the governance and management capacity of FET College councilors and principals. Training workshops were held from July to August 2009 at provincial and college level

Adult Education and Training A tool was completed to monitor the implementation of the Adult Education and Training funding norms in provinces An assessment policy was developed and gazetted for public comment A workshop was held with the ELRC and other stakeholders to review the conditions of service for AET practitioners A system was developed and implemented for the continuous monitoring of AET provisioning – during the year under review, more than 269 000 AET learners in 2 681 centres were reached

Higher Education Developed a framework to analyse and review institutional statutes Institutions were assisted with research outputs in order to improve their ability to manage research information. Changes were effected to the funding of Research Development Grants and these were announced in the Ministerial Funding Statement All clinical training grant proposals were approved during the financial year Institutions were supported in relation to SRC elections as well as student governance and leadership matters A student registration monitoring process was implemented during January 2010 in order to minimise registration strikes A skills audit was conducted for all Ministerial appointees to institutional councils A draft policy on health sciences enrolment planning were developed and consultation processes continue in the 2010/11 financial year Work commenced on the review of the higher education funding framework. This will continue in the 2010/11 financial year

Part 3 – Annual Financial Statements 2009/10 – Allocation vs Expenditure Main reasons for under-expenditure Audit Report

2009/10 Allocation vs Expenditure per programme Actual Expenditure Deviation % spent R’000 1: Administration 244 812 243 409 1 403 99.4% 2: System Planning and Monitoring 105 341 100 891 4 450 95.8% 3: General Education 829 922 352 595 477 327 42.5% 4: Further Education and Training 244 008 242 413 1 595 99.3% 5: Social and School Enrichment 2 881 942 2 879 527 2 415 99.9% 6: Higher Education 17 509 960 17 509 814 146 100.0% 7: Auxiliary and Associated Services 32 872 32 561 311 99.1% Total 21 848 857 21 361 210 487 647 97.8%

Spending trends per economic classification Allocation Actual Expenditure Deviation % spent R’000 Compensation of Employees 370 252 369 461 791 99.8% Goods and Services 1 313 774 828 282 485 492 63.0% Financial transactions in assets and liabilities - 307 -307 Transfer Payments Provinces and municipalities 2 575 403 100.0% Departmental agencies and accounts 2 244 966 2 245 071 -105 Universities and technikons (current) 15 297 196 15 297 180 16 Foreign governments and international organisations 13 389 13 236 153 98.9% Non-profit institutions 50 Households 6 611 6 492 119 98.2% Capital Expenditure Machinery and equipment 20 881 20 090 96.2% Software and other intangible assets 6 335 5 638 697 89.0% Total 21 848 857 21 361 210 487 647 97.8%

Reasons for deviations Programme 1: Administration (Unspent: R1,403 million) Invoices received late and incidental savings Programme 2: System Planning and Monitoring (Unspent: R4,450 million) Outstanding claims – IQMS moderators Filling of posts for NEEDU slower than projected Programme 3: General Education (Unspent: R477,327 million) Workbooks (R476 million): Inability to appoint service provider Balance: Cost saving measures on printing costs for Annual National Assessment tests Programme 4: Further Education and Training (Unspent: R1,595 million) Cost saving measures on administrative expenditure

Reasons for deviations Programme 5: Social and School Enrichment (Unspent: R2,415 million) NSNP conditional grant – R1,762 million Cost saving measures on administrative expenditure Programme 6: Higher Education (Unspent: R146 000) Late filling of vacancies Programme 7: Auxiliary and Associated Services (Unspent: R311 000)

Auditor-General Report Unqualified audit opinion Other matters raised by Auditor-General: Findings on performance information: - Inadequate quarterly reporting on performance information