Austin/Travis County FY2017 Continuum of Care Program Bidders Conference July 20, 2017

FY 2017 NOFA TX-503 Our COC’s Annual Renewal Demand (ARD): $5,521,027 Planning Grant $171,880 Anticipated reallocation: $0 Bonus Amount: 6% of PPRN= Up to $343,760 CoC may submit more than one bonus project as long as amount does not exceed maximum bonus amount

Eligible Organizations Nonprofit organizations States and Local governments Public housing agencies For profit organizations are NOT eligible to apply for grants or to be sub-recipients of grants

Existing HUD recipients Applicant must be in good standing with HUD - No open HUD findings - No history of slow expenditures - Limited unexpended funds

Applicant Requirements Provide proof of applicant eligibility (e.g. nonprofit certification) Plan to submit program data and participate in the Homeless Management Information System (HMIS) or have an equivalent system and submit de- identified data to HMIS if a domestic violence provider Participate in ECHO CoC Workgroup and participate in Point in Time Count Participate in the local Coordinated Entry System Comply with all Austin/Travis County Continuum of Care Policies and Procedures Demonstrate financial and management ability to manage Federal Grants DUNS number and active SAM registration

Eligible Definitions of Homelessness People who are living in a place not meant for human habitation, in emergency shelter, in transitional housing, or are exiting an institution where they temporarily resided (90 days or less) and entered as homeless as defined above. Individuals and families who are fleeing, or are attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life- threatening conditions that relate to violence against the individual or a family member including a child that has either taken place within the individual or families primary nighttime residence or has made the individual or family afraid to return to their primary nighttime residence and they have no other residence and they lack the resources and support networks to obtain other permanent housing (page 56-57 of CoC Program Interim Rule)

Chronically Homeless Chronically homeless includes individuals and families who have: who have been homeless and living in a place not meant for human habitation, emergency shelter, or safe haven; and Has been homeless or living in one of the above places continuously for at least 1 year OR at least 4 separate occasions in the past 3 years where the total time equals at least 12 months Has a documented disabling condition Persons in transitional housing are not considered to be chronically homeless even if they met the criteria prior to entering the transitional housing program.

What type of projects are eligible for the Permanent Housing Bonus? PH-Permanent Supportive Housing PH-Rapid-Rehousing Joint TH and PH-RRH Project Expansion of Existing Renewal Projects

Permanent Supportive Housing PSH is an intervention that combines affordable housing assistance, voluntary support services to the address the needs of individuals who meet the definition of chronic homelessness Build independent living and tenancy skills Connect to community based: healthcare, treatment and employment services See Austin/Travis County Continuum of Care Policies and Procedures for written standards on permanent supportive housing

PH-Permanent Supportive Housing CoC’s may create new permanent supportive housing projects that meet the requirements of DedicatedPLUS or new PSH projects where 100% of the beds are dedicated to chronic homelessness

New option in FY2017: Dedicated Plus PSH where 100% beds are dedicated to individuals with disabilities and families in which one adult or child has a disability (including unaccompanied homeless youth), that: at intake are chronically homeless; or were chronically homeless upon intake of to-be eliminated TH; or were admitted but unable to maintain placement at PH; or who are residing in Joint TH & PH-RRH and who were chronically homeless prior to entering project

PH-Rapid Rehousing Rapid-Rehousing CoC’s may create new rapid rehousing projects that will serve homeless individuals and families, including unaccompanied youth, who meet the following criteria: Residing in a place not meant for human habitation Residing in emergency shelter Persons meeting the criteria of paragraph (4) of the definition of homeless, including persons fleeing or attempting to flee domestic violence situations Residing in transitional housing funded by a Join TH and PH-RRH component project Receiving services from a VA-funded homeless assistance program and met one of the above criteria at initial intake to the VA’s homeless assistance system

Rapid Rehousing: Program Elements 1) Housing Identification Build relationships with landlords to have access to as many housing units as possible Find and secure housing as quickly as possible Limit the time a family or individual spends homeless. Move people into housing within 30 days or less 2) Rent and Move-In Assistance Pay for security deposits, move-in expenses etc Pay for rent and utilities Length of assistance varies, but is often 4-6 moths 3) Case Management (Employment, Childcare, Income/Benefits, Healthcare, Education) Connects families and individuals to services and supports in the community Helps resolve issues that may threaten housing stability (including conflicts with landlords)

Rapid Re-housing: Guidelines All referrals must come from local Coordinated Entry process to prioritize the most vulnerable individual or families in the community for the resource Must follow CoC Written Standards for Rapid Rehousing assistance May set maximum amounts of assistance (percentage, months, or number of times) May require participants to share in the cost of rent (rent calculation information is detailed) Limits rental assistance to a household to no more than 24 months

Joint Transitional Housing and Rapid Rehousing CoCs may create new Joint TH and PH-RRH component projects to better serve homeless individuals and families including individuals and families fleeing or attempting to flee domestic violence This is a new project type More information can be found on the HUD Exchange: http://bit.ly/2tulMDS

NEW: Joint Transitional Housing/ Rapid Re-Housing Combined transitional housing and permanent housing-rapid rehousing to serve individuals and families experiencing homelessness. Help address unique community needs: Communities with large numbers of people living in unsheltered locations, including encampments, by providing temporary, low-barrier housing to individuals and families while helping them quickly move to permanent housing   Communities with a lack of safe crisis housing for people fleeing domestic violence to access while they are searching for a safe, permanent place to reside   Meeting the unique developmental needs of unsheltered homeless youth and help them move quickly into permanent housing with available supportive services to help them maintain that housing.

NEW: Joint Transitional Housing/Rapid ReHousing (cont.) Eligible costs are capital costs, leasing of a structure or units, and operating costs to provide transitional housing, TBRA for RRH, supportive services, HMIS, and project administrative costs Joint component projects should: Use a Housing First approach Incorporate client-choice Provide or connect participants to resources Target and prioritize people experiencing homelessness with higher needs and who are most vulnerable.

Expansion of Renewal Projects NEW in FY2017: project applicants may apply for a new expansion project under the permanent housing bonus to expand existing eligible renewal projects that will increase the number of units in the project, or allow the recipient to serve additional persons.

Commitment to Housing First Projects must be low barrier Prioritize rapid placement and stabilization in permanent housing; and Does not have any service participation requirements or preconditions (e.g. sobriety, minimum income threshold, criminal history, experience with domestic violence)

Implementation Timeline HUD strongly encourages all rental assistance to begin within 12 months of award

New Projects 12 month term Ensure alignment with community Needs and Gaps Identify target population Identify how will connect clients with healthcare, mainstream (TANF, Medicaid etc, ) and employment services Identify how will partner with and leverage services of other organizations Identify how clients will access services – location of housing Alignment with Affirmatively Furthering Fair Housing

Project Budget All budget line items must be clearly described and must be in compliance with eligible expenses that are outlined in the CoC Program Interim Rule When requesting rental assistance must request Fair Market Rental ( FY17 FMR) amount per unit Maximum 10% in administrative costs

Match 24 CFR 578.73 provides information regarding match requirements The recipient or sub-recipient must match all grant funds except for leasing funds with no less than 25% of funds or in-kind contributions from other sources Project applicants that include to use program income as match must provide an estimate of how much program income will be used for match

HUD Threshold: Pass/Fail Standards Must meet eligibility program requirements described in CoC Program Interim Rule 24 CFR part 578 and provide evidence of eligibility Demonstrate financial and management capacity and experience to carry out the project as detailed in the application and the capacity to administer federal funds Submit the required certifications and specified in FY17 NOFA Populations proposed must align with the CoC program interim rule Demonstrate cost effectiveness Must agree to participate in local Homelessness Management Information System (HMIS) except for agencies required by the Violence Against Women Act to use a comparable system and share all required de-identified data to the HMIS system

Project Description Requirements Population/Sub-Population to be served (based off local need) Type of housing and services that will be provided Budget activity descriptions for line items being requested

Project Scores Based on How the project will address a gap in the Continuum of Care Projects ability to place individuals within six months of contract execution Meets Housing First criteria How the project plans to increase participant income (employment or non-employment income)-including for individuals with disabilities Connections to mainstream resources (childcare, employment services, any public benefits, etc) Provides access to healthcare and behavioral health care

How to apply: E-SNAPS All interested applicants to complete project application in HUD’s online ESNAPS system Read and follow Esnaps and Detailed Instruction Guides Applicant Profile New OR Renewal Project Application Complete Project Application and submit by deadline

Required Applicant Certifications All must be dated between May 1, 2017-September 28, 2017 HUD Approved Code of Conduct-all projects applicants must make sure the organization has a code of conduct that complies with the requirements of 2 CFR part 200 and is on file with HUD. HUD 50070-Certification for Drug-Free Workplace SF-LLL Disclosure of Lobbying Activities, if applicable HUD Form 2880-Applicant/Recipient Disclosure/Update report

Additional required attachments for New Applicants 501©3 or governmental entity certification DUNS number and copy of active SAM registration Most recent financial audit

Match documentation Match letter documenting commitment Letter should describe time period that funding will cover, all eligible activities to be conducted with match funds and must be signed and dated between May 1, 2017-September 28th, 2017

Continuum of Care Information Austin/Travis County Continuum of Care-TX-503 CoC Collaborative Applicant: Ending Community Homelessness Coalition

Project Review & Ranking Process All new project applications submitted through esnaps reviewed by an Independent Review Team (IRT) IRT reviews all project application submissions and provides project priority ranking (Tier 1 and Tier 2) to Membership Council for vote Membership Council approves final ranking decision CoC Collaborative Applicant (ECHO) submits final Community Application and Project Priority to HUD

Timeline New and Renewal Project applications must be submitted in ESNAPS no later than Thursday, August 10th by 7PM CST. Independent Review Team reviews all new, renewal and voluntary reallocation applications no later than August 28, 2017. Final ranking approved by Membership Council no later than September 8, 2017 All project applicants who submitted a project application(s) to CoC by the deadline will be informed whether their project application will be accepted and ranked in the CoC Priority Listing, rejected, or reduced by the CoC within 15 days of the FY17 Application deadline.

Appeals Process The process for appeals may be found at 24 CFR 578.35 Detailed instructions on appeals process will be posted on ECHO website at http://www.austinecho.org/coalition- information/

Resources FY2017 CoC Program Competition NOFA Notices: Esnaps Application Instructions: https://www.hudexchange.info/programs/e-snaps/guides/coc-program-competition- resources/#general-resources CoC Program Laws, Regulations and Notices: https://www.hudexchange.info/coc/coc-program-law-regulations-and-notices/ Austin/Travis County Continuum of Care Information: http://www.austinecho.org/coalition-information/ Opening Doors: Federal Strategic Plan to End Homelessness: https://www.usich.gov/opening-doors

Resources continued… Rapid Rehousing Information: https://endhomelessness.org/rapid-re-housing-works Austin/Travis County Needs and Gaps Analysis http://www.austinecho.org/wp-content/uploads/2016/03/Austin-Homelessness-Needs-and- Gaps3.pdf Austin/Travis County Community Dashboard http://www.austinecho.org/about-homelessness/hmis-data/ Affirmatively Furthering Fair Housing Act: https://www.huduser.gov/portal/affht_pt.html

Questions Niki Paul, Chief Program Officer Email: nikipaul@austinecho.org Cell: 860-301-0112