Region Training Conference 2017 Editors Membership Recruitment by _____________________________ Region Training Conference 2017 Name, Position

General Duties *Example Editors: Bulletin/News Editor, Tech Editor Be familiar with Key Club Graphic Standards Create a monthly newsletter to provide the club with information Take pictures at club events and meetings Submit articles and visuals for the district newsletter Publicize the club through fliers, posters, and other media Follow appropriate guidelines for promotion on social networks Update and maintain a club website Notify members of upcoming events Train the editor-elect on graphic standards and network etiquette

Editor Roles Bulletin/News Editor Write/curate newsletters articles highlighting events Publicize Key Club projects Online School Send articles and visuals Division District Tech Editor Maintain/Update CyberKey Newsletters Articles/visuals Infographics Polls Social Media Twitter, Facebook, Instagram, etc. Promote Graphic Standards Online School

Making Publications Programs Microsoft Publisher, Word Adobe InDesign, Photoshop, Illustrator Others: Canva, Serif PagePlus, QuarkXPress What to Include Messages from president/LTG/yourself Educational features Club, Division, District, & Int’l Updates Service projects, past & future Editorials, member recognition

Promoting Publications Build Relationships Keep in close contact with your club officers and your Lieutenant Governor Reach out to faculty and Kiwanians Publicize at events/DCMs Give credit where it is due Distribution Use up your space and keep file sizes low! Decrease resolution of images Keep text clickable, links intact

Newsletter Anatomy Lt. Governor, President, & Editor Messages 2. Education articles & Features Division 16 East The Koalaty Times 3. Club, Division, District & International Updates Glen A. Wilson Key Club Seal’s N Service Division 22 Hikina The Mano Mo’olelo Division 35 East

Newsletter Anatomy (Cont.d) 4. Service Projects 5. Recognition 6. Contact Info Division 30 South The Yellow Pages Division 7 South The Monster’s Ink Division 4 West Dragon Daily Division 19 South The Beastie Bulletin

Articles Get featured in the District Newsletter! Address: Who, What, When, Where, Why, How Examples: CyberKey & District Newsletter, Key Club Magazine What happened, and why should I care? Share the experience for members all over the District Give fellow officers ideas on possible events

Bee Creative! Ask members to help write portions of the articles Quotes from Kiwanis Family or members of the community present at event Videos, poems, other forms of literature Quality > Quantity

Visual Criteria Submit articles with visuals to show the story Address: Who, What, When, Where, Why, How If featuring service, show faces & hands in action Candid shots are better than posed Choose from quality, in-focus visuals Examples: CyberKey and District Newsletter

Websites Create/Maintain a Club or Division Website Websites should serve as the main platform of information for the members Post and update frequently to increase interactivity

Websites Recommend Sites to Use: All business should be conducted through more professional mediums such as the following sites: Wix, Weebly, Squarespace Recommend Sites to Use:

Websites WHAT TO INCLUDE: CLUB CALENDAR KEEP AN ARCHIVE Promotes service events Allows easier access for members to get information KEEP AN ARCHIVE Future officers may access and refer to past projects and information USE GOOGLE SPREADSHEETS Allows members to see their hours progress Make sure to compress files Large files increase bandwidth and ultimately causes slow loading Use Widgets! Software gadgets used to provide interactive content

Social Media WHAT TO USE: Facebook, YouTube, Tumblr, Instagram, Pinterest, & Twitter Show the Purpose and Benefits Post reminders, events, and announcements to share Provides members with more common medium to receive updates Acts as a means of archive Utilize outside software to maximize your posts REMIND – Mass reminder to all members on upcoming events GOOGLE FORM – Taking surveys or member sign-ups ADOBE ACROBAT/SMALL PDF – Compress PDF files Drive/Dropbox – Make parental forms easily accessible

General Tips Show members Technology SafeKEY Teach them what is appropriate and what isn’t Show the dangers and problems that can occur 1 2 3 4 Improve your club’s organization Take advantage of emails Educate Members Join Google reflector for Editors

The importance of brand recognition WHY GRAPHIC STANDARDS? The importance of brand recognition CNH|KEY CLUB CNH | Key Club

Resources Google Officer Reflector Groups tinyurl.com/AllEditors tinyurl.com/DivisionNewsEditors Email the District Editors cnhkc.dne@gmail.com cnhkc.dte@gmail.com TIP: Screenshots of your helpful emails may be inserted into award applications.

CyberKey cnhkeyclub.org > Officers > Editor Club Contest Guidelines Key Club Brand Guide Ask your officers Clarify your duties (President, Lt. Governor) Get trained by your predecessor BEE inspired! Examples in the District Newsletter, ISSUU, Pinterest, Behance

TIPS & TRICKS SAVE OFTEN (back up your files) Set soft deadlines (the 48 hour rule) Remind Frequently (make it easy) Set firm expectations (for yourself, too) Divide up your work BEElieve in your self!

Questions? Comments? Concerns?

Acknowledgements The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years. Mark Ubongen, District News Editor 2012-2013 Kelly Chan, District News Editor 2013-2014 Kevin Chu, District News Editor 2014-2015 Tina Bui, District News Editor 2015-2016 Teryn Ngo, District News Editor 2016-2017 Johnny Chen, Member Relations Committee Chair 2017-2018