EMERGENCY OPERATIONS PLANS

MITIGATION PREPAREDNESS RESPONSE RECOVERY

LAYMANS TERMS What do we do before, during and after??

MITIGATION:

What are the most probable emergencies we could face? What are the major facilities/systems that could be impacted? Are there hazards unique to your area?

PREPAREDNESS

IF WE FAIL TO PLAN- WE PLAN TO FAIL INVOLVE EVERYONE

Disaster Plans Simple Flexible Periodically reviewed and exercised Understood by all staff members Kept in a safe place

A pre- assessment should be completed which includes: Maps showing streets and structures A description of each building/ structure with the following information: Number of units per structure Total area floor space Number of floors Authority owned appliances Number of interior and exterior doors Number of windows Type and location of heating/ cooling units Location of main breakers, gas valves, and water valves

DON”T FORGET THE OFFICE!! List of Office Equipment Pictures of Each Building Up to date appraisal of all properties Staffing Responsibilities

EMERGENCY STAFFING Staffing charts Current Phone numbers Alternate means of communications Alternate operations sites

Designate a damage assessment team Housing Authority Executive Director or designee Maintenance Director or designee Local Officials Emergency Mgmt Engineer Volunteer Agencies trained in assessment

Remember Murphy’s Law WHAT CAN GO WRONG WILL! Things to consider- Back-up power Ability of staff to get to you Alternate staff assignments Security of staff, properties, and records

RESPONSE

RESPONSIBILITY The State Office of Emergency Management ? What responsibilities do we have? The State Office of Emergency Management ? The local Office of Emergency Management?

OUR PRIMARY CONCERNS DURING THE RESPONSE PHASE SAFETY – STAFF AND RESIDENTS SECURITY MINIMIZING LOSS BY PREVENTING FURTHER DAMAGE ASSESSING IMMEDIATE NEEDS OUR SPECIAL NEEDS POPULATION

ARE WE THE ONLY ONES IMPACTED? Are police, fire rescue and other agencies taxed beyond their capability?

SALTT Size Amount Location Type of resource When you request resources you must know what to ask for Size Amount Location Type of resource Time frame in which it is needed

WHO DO WE CALL, AND WHEN? Board Chairman Local Emergency Management HUD Media

A GOOD RESPONSE IS NO ACCIDENT Pre-planned Organized Exercised Understood

Who do our residents expect to be available to help?

RECOVERY

The primary focus in recovery- getting properties repaired and lives back to normal

RECOVERY This a long drawn out process compounded by a number of issues including: Availability of labor and materials Financial issues Health and safety issues

Dealing With FEMA Multi- tiered Bureaucracy Purpose of assistance is to make things FUNCTIONAL not whole Do not expect major funds quickly Do not expect FEMA to know what funds may or may not be available

REPAIRS Prior to repairs ask what will or will not be allowed How much can be cleared, torn out or patched prior to FEMA arrival Document any instructions and who gave them to you FEMA will not want to pay for anything aged, their goal is to get individuals housed as quickly as possible, NOT to restore what was once there You or well meaning volunteers can do financial harm by doing too much too quickly!

DOCUMENTATION DOCUMENTATION THE MOST IMPORTANT PART OF DEALING WITH FEMA IS CLEAR, CONCISE AND THOROUGH DOCUMENTATION

FEMA Personnel change The person you spoke to today MAY NOT be the one you speak to tomorrow. ALWAYS find out who, and in what capacity ANY FEMA rep is serving

FUNDS HUD Disaster Funds State Disaster Grants Relief Funds ( Agencies )

REMEMBER Disaster Funding depends upon a Presidential Declaration of an Emergency The declaration depends upon the amount of loss reported in dollars!

OTHER CONSIDERATIONS Local Emergency Management Officials Communicate with Residents, Local Government and HUD Staff Needs Infrastructure Damage

Health Dept. Issues Liability

YOUR PLAN Never forget Murphy’s law REVIEW CRITIQUE UPDATE NEW PICTURES Never forget Murphy’s law