Web-based Information Science Education Administrative Website Tutorial Spring 2009 Welcome to the WISE administrative website tutorial. This presentation will provide a basic overview of the new content management system which will be used for course and enrollment management. The CMS also features a variety of new report options. www.wiseeducation.org/admin

Logging In **Note New URL** www.wiseeducation.org/admin Access WISE News, documents, and featured classes using this front-end menu. Please note that administrators will now access the WISE site at www.wiseeducation.org/admin. You will not be able to login to the student interface using your administrative username and password, and vice-versa. Students will continue to access the site at www.wiseeducation.org. The front end of the administrative site, before login, looks very similar to the old WISE site. WISE News, documents, and featured class information is accessible here. Navigate through the drop down menus and the links in the right side navigation to access these features. Log in to the site using your administrator login and password. The administrator login will not work on the student login interface and vice/versa. Students will still access the site at www.wiseeducation.org

The Main Administrator Interface Functions are accessible through the drop-down quick navigation, or via the main administration menu. Note that you must click on “go” to move between pages using the drop-down navigation on the site. Most administrative functions are accessed under “Classes,” including posting classes offered by your school, selecting classes to offer to your students, viewing your school’s enrollment information, and editing your school’s profile. Once you are logged in, you will notice that the main administrative interface has a very different look than that of the old site. However, much of the functionality remains the same. The majority of the administrative functions you will use can be accessed through the “Main Administration” menu using the hyperlinks in the left column, or via the drop-down Quick Navigation menu. Please note that you must click “go” when using the drop-down navigation here and elsewhere on the site to trigger the page change. From the main administration page, you may also access reports, log out of the CMS to the front-end administrative interface, and access the student site by clicking “view website.” School specific reports are also accessible through the main administration interface.

Selecting Courses To select courses for your school, go to “selected classes” choose the appropriate semester, and click go. Under available classes, click on the hyperlinked course names to view course details. Review the course information and choose the courses by clicking on “select.” Then enter an internal ID and credit value in the box which appears above the course list. This information can be edited by clicking on “update” in the selected class list. Courses can also be removed from the list by clicking on “remove.” To select courses, go to “selected classes,” choose the appropriate semester from the drop down, and click go. In the available classes list, you may choose to view all courses, or to view courses by university. Clicking on the hyperlinked course name will bring you to the detail page. Return to the main selection list to select the courses which will be offered to your school’s students. When you click on select, you will be prompted to enter an internal course ID and credit value. You may edit these details at any time after selection by clicking on “update” next to the course name. You may also remove courses from your selection list at any time.

Adding Course Offerings To add a course, go to “offered classes,” select the appropriate semester, and click on “search” and then “add new”. Enter and save the course information just as you did using the old interface. Please note the addition of a “special information” box under course dates, which can be used for residency details, to inform students of special synchronous sessions, etc. To add courses hosted by your school, go to “offered classes” and select the appropriate semester. Then click on “search”. The list of courses posted for the semester will be listed below. You may edit or delete courses from this list, or add new courses by clicking “add new.” Enter the details and click “add.” Please note the addition of a “special information” box under course daates which can be used for residency details and other date information.

Viewing Enrollment at Your School “View enrollment” displays a summary of enrollment numbers for courses hosted at your school, by semester. To view enrolled student data, including contact information, click on “view details” You may view enrollment for courses hosted by your school by going to “view enrollment.” This produces a summary of enrollment and waitlist numbers for your courses. To view enrolled students data, including name and contact information, click on “view details” in the course row.

University Profiles: Viewing and Editing Access the University profiles by clicking on “Universities” the Quick Navigation drop-down or on the Main Administration menu. Click on “edit” in your school’s row to edit your school’s profile including contact and login information, and mission and miscellaneous statements. To access the list of university profiles, including links to program homepages and to administrator email addresses and phone numbers, go to “Universities” in the navigation. You may edit your school’s profile from this screen by clicking on “edit” in your school’s row. This includes your contact and login information, as well as your school’s mission and miscellaneous statements.

University Profiles: Changing your Username/Password Change your username/password by clicking on “Update Your Information” under general links. To access the list of university profiles, including links to program homepages and to administrator email addresses and phone numbers, go to “Universities” in the navigation. You may edit your school’s profile from this screen by clicking on “edit” in your school’s row. This includes your contact and login information, as well as your school’s mission and miscellaneous statements. Enter a new username/password and click “Update.” You can also update your email address on this screen. If you cannot access the site or have lost your password, contact support@wiseeducation.org for assistance.

Reports The following reports are personalized by school and indexed by semester. They may be accessed by users logged in as school administrators: Balance of Trade – Detail and summary of the WISE enrollment balance, by school and semester Course Popularity – Summary of requests made per course, by semester Enrollment Summary for Home Students – Lists details on your school’s outgoing students, by semester Host School LMS Information – Lists details on students hosted by your school, by semester Institutional Activity Report - View your school’s institutional activity over a specified time period. The WISE Request Enrollment Grid – Details all WISE requests Outgoing Grade report - Used to generate blank grade reports by course to be filled out by faculty online. Reports may be accessed on the main administration menu, or via the drop-down quick navigation menu. Most reports may be personalized by school, with the exception of the Request Enrollment Grid. All reports may be indexed by semester. Please note that at this time, the outgoing grade report will be used only to generate blank grade excel spreadsheets to be filled out offline by faculty or administrators. Grades will not be shared via the website. Access the reports on the Main Administration menu, or through the drop-down Quick Navigation.

Exporting Reports to Excel All reports except the Institutional Activity Report can be exported directly to Excel by clicking “Export to Excel” on the report page. The WISE Director will continue to send each administrator an enrollment summary and updates via email for all outgoing and incoming students each semester. Each report except the Institutional Activity Report can be exported directly to excel by clicking “export to excel” on the report page. The Institutional Activity Report is formatted so that it may be easily copied and pasted into Excel. The WISE Director will continue to send enrollment information via email directly to WISE administrators, however the website provides an on demand access point for interim reports for your school, which can be useful during enrollment periods.

Accessing the Student Interface Under “General Links” on the main menu, click on “View Website” Select “View Website” from the drop-down Quick Navigation menu Access the interface directly at www.wiseeducation.org The student interface may be accessed in three ways: Click on “view website” under logout on the main menu Select “view website” from the drop-down quick navigation menu and click “go” Access the interface directly at www.wiseeducation.org