Isobel Stark & Jayne Tweedle University of Southampton eprints@soton Isobel Stark & Jayne Tweedle University of Southampton eprints@soton.ac.uk 1

The Southampton Process Author submits to Journal Journal accepts author Author fills in APC form Library processes form Faculty approves APC spend Library raise invoice no. Author gives invoice no. to publisher Publisher invoices Library Library pays, article made OA

The Southampton Process We aim to be: The ‘expert’ on whether the APC request meets funder requirements the intermediary between the academic and the internal finance system RCUK budget is divided between faculties reflecting proportion of RCUK grant money, faculties have a veto on whether their money can be spent on an APC. Some may prefer to boost ERCs, some may prefer to boost visibility of high-impact established researchers

Academics’ Crunch Points It’s all too much: decision inertia It’s not me, it’s you: the contract There’s three in this relationship: third-parties Needing space: inappropriate chasing A word in your ear: Corridor Gossip

Where do I start! Photo credit: http://www.flickr.com/photos/estherase/501006985/sizes/o/in/photostream/ CC-BY 5

Where do I start Many academics bury their head in the sand, overwhelmed by information Publisher websites are not always clear Our own website is not very visible If a researcher isn’t engaged with OA they won’t know about us If they don’t need to know when first told in research group meeting/staff indication/etc, they won’t remember Resistance: is it is a good use of researcher’s time

The Contract Photo credit: https://www.flickr.com/photos/quinnanya/18751115982/ CC-BY-SA 7

The Contract Contract is between author & publisher, we can’t always get into help Licences: the author must choose the licence as it is a legal contract but there is much confusion and ignorance in the academic community about what the licences mean and who can agree to them Different publisher workflows and not always marked on correspondence exactly what an author need to do next, esp. re credit cards or invoices

Third Parties Photo credit: https://www.flickr.com/photos/silveraquarius/9065602969/ CC-BY-NC 9

Third Parties E.g. Rights Link & Dartmouth Journal Services Authors can be confused by emails from parties other than the publisher, some ignore completely or pass straight onto us Instructions can be unclear and failure to resolve this can threaten publication Added worry as unsure if messages are being passed back to journal editorial team

The Chase Photo credit: https://www.flickr.com/photos/kpmgeek/7964268640/ CC-BY-NC 11

The Chase Some publishers routinely chase before the invoice date despite our record of always paying invoices on their due date Some publishers routinely chase after the invoice date even when invoice has been paid (problems with their systems?) Emails are sent to authors which panics them and is bad for our reputation Large amount of time wasted is soothing ruffled feathers

Corridor Gossip Photo credit: https://www.flickr.com/photos/russelljsmith/74414937/ CC-BY-ND 13

Corridor Gossip Exchange id incomplete or inaccurate information Academics frequently don’t realise the complexities of the different criteria which apply to different funding streams. Library can be seen as an obstacle rather than a helpmate when we can’t do what they indidivually want, we are the ‘bad boy’ for not letting them do what their colleague two doors down did Sometimes we don’t help ourselves! We used the Wiley credit account money for non-RCUK/non-COAF papers. Spread like wildfire and we were inundated with more requests than we could fulfil.

Questions? Photo credit: http://www.flickr.com/photos/jungle_boy/223447312/ CC-BY-NC-SA 15