Navigating eSIS screens and forms The World of eSIS EMIS Navigating eSIS screens and forms Presented by: Linda A. Pohto - SSDT State Software Development Team – eSIS Student Services Coordinator

The World of eSIS EMIS - SSDT Itinerary Admission to District EMIS Detail records Migrant & Immigrant entry Courses - Student Courses (GN) Courses – Course Master (CN) Credit Details (GC) Mapping and Correlating Courses The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Itinerary Programs (GQ) Special Education (GE FN) District and school building entry (DF DQ) EMISr Flat files and collections Help Questions and Answers The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Admission to District The students educational and service situations within eSIS all begin with the Admission Process Accuracy of the data is critical during any data entry steps within eSIS EMIS reporting occurs as a natural by-product of the data entered into eSIS The World of eSIS EMIS - SSDT

Basic Student Demographics SSID Last Name First Name Middle name Gender Birth date Ethnicity **Birth place City The World of eSIS EMIS - SSDT

Admission to District and EMIS eSIS has automated many processes in the last few years When the data is entered or modified eSIS moves [via triggers] the necessary data to the EMIS Detail records. During Admit and Withdraw the EMIS Detail records, which influence data reported to ODE, are updated with new values The World of eSIS EMIS - SSDT

Basic Student Demographics – cont. Admission Reason Admission Date Grade Status Legal District of Residence Tuition Type The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT EMIS Detail updated When any of these values are changed on the Students Basic Screen, a popup will ask how to address the change Admission Reason Admission Date Grade Status Legal District of Residence Tuition Type The World of eSIS EMIS - SSDT

Basic Student Demographics – cont. Saving changes will create a new EMIS Detail record or Edit an existing record • Admission Date • Admission Reason • Status • Grade (updates both Grade Level and SE Grade Level) • Legal District of Residence • Tuition Type The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT EMIS Detail records Passport to EMIS EMIS Screens point to educational destinations Who is providing the services to the student? Resident District of Residence Where is student educated? Why is the student elsewhere? What accommodations need to be met? What services are provided to the student? Grade? Situation? needs LINDA rephrase The World of eSIS EMIS - SSDT

EMIS Detail Record – Detail 1 Effective Start Date Effective End Date The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Effective Dates EMIS Effective dates drive which records are reported during reporting periods Reporting years are 07.01 through 06.30 Any EMIS Effective date range which falls within the reporting period are reported (K) Any EMIS Effective dates 07.01 through 06.30 which occur prior to the reporting period are reported (M N) The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Dates for Graduates Any ‘Diploma Issued dates’ (FN090 Diploma Date Element) which occur between the first date of the school year and the date prior to the first date of the next school year are reported (G) Students Course Credits earned are reported as a tally within each of the Core Subject Areas Students with a ‘Withdraw code’ = “41” are not collected in the reporting period The World of eSIS EMIS - SSDT

EMIS Detail Record – Detail 2 New Core Summary Info: Core Economics and Financial Literacy Core Fine Arts Requirement Exempted from Physical Education Grad Requirement The World of eSIS EMIS - SSDT

EMIS Detail Record – Detail 2 Details entered on EMIS Detail 2 describe situations which are specific to the student New FN Core Summary Info: CORE Economics and Financial Literacy Requirement Met (FN240) CORE Fine Arts Requirement Met (FN250) Exempted from Physical Education Graduation Requirement (FN260) The World of eSIS EMIS - SSDT

EMIS Detail Record – Detail 3 SE Grade Level Grade Level CTAE Concentrators SSID No. The World of eSIS EMIS - SSDT

EMIS Detail Record – Detail 3 ‘Grade Level Element (FD090) recorded in the SE Grade Level Grade Level is now used for local record keeping CTE Concentrator Element (GN130) SSID No. “P-” GI050, FS050, FD050, GP050 The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Migrant entry (FD180) Parent Information Select “Migrant Worker” on either parent The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Immigrant Entry (FD200) Immigration > Citizenship tab “School Entry date” which is less than 3 years The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Course Maintenance (CN) Course Master course selection Hours External Course Code Academic level The World of eSIS EMIS - SSDT

Course Maintenance – New State Specific screen (CN) Course Master Curriculum (CN210) Delivery Method (CN320) Education Option (CN330) Student Population (CN340) See EMIS Manual for Details The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Student Courses (GN) Local Classroom Code (CN060) Course Effective Dates (CN280 CN290) ‘School Ministry Number+dash+Course Code+dash+Master Timetables Section’ The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Credit Detail The World of eSIS EMIS - SSDT

Credit Detail – Details screen Data from this screen combined with current courses with final marks, to report Core Course Tallies The World of eSIS EMIS - SSDT

Career-Technical Education Correlated Class Record (CV) Ohio Correlated Classroom codes SROH130 The World of eSIS EMIS - SSDT

Mapped Local Classroom Code Mapped Local Classroom Code Record (CM) SROH130 The World of eSIS EMIS - SSDT

Student Program Record (GQ) Programs with an Null End date or an End date which occurs prior to the end of the reporting period will be extracted The World of eSIS EMIS - SSDT

Special Education Lite (SED900) Student Special Education Record (GE) The World of eSIS EMIS - SSDT

New Special Education values SED900 > More Resident IRN Service IRN (FN270) Updated December 1 IEP Outcome Element Least Restrictive Environment (LRE) outcome as of December 1 for a student whose IEP currently on file with ODE does not reflect the current LRE for a student with a disability. The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT SPED Triggers Moves all EMIS related Special Education data from ‘Sped Heavy’ to ‘SPED Lite’ Creates EMIS Detail records for reporting any ‘Change in Eligibility’ The World of eSIS EMIS - SSDT

Change to SPED Eligibility – creates EMIS DETAIL SCREEN Student Attributes – Effective Date Record (FD) The World of eSIS EMIS - SSDT

Building General Information (DF) SROH040 Ohio School Specific info. The World of eSIS EMIS - SSDT

EMIS District Information SYS055 District General Information (DQ) EMIS District Information SYS055 The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Passport to EMISr A new way to send data to ODE Contact your support staffs for more information for training opportunities for training and support documentation The World of eSIS EMIS - SSDT

Change of direction - SIF The World of eSIS EMIS - SSDT

Reservations and travel itineraries Communicate with district staff Communicate with ITC support professionals Attend trainings offered by ITC or District The World of eSIS EMIS - SSDT

Don’t feel stranded in a foreign world Web pages Documents CA USD “Ticket got your tickets?” Help for the traveler Create a help desk ticket Contact your support staff The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT ESMOC Documentation The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Destination Questions and Answers The World of eSIS EMIS - SSDT

The World of eSIS EMIS - SSDT Conductor Thank you to all EMIS ITC, ODE, Edustructures, AAL, ESMOC Helpdesk Ticket got your tickets? Don’t forget to take all of your packages Presented by: Linda A. Pohto Student Services Coordinator State Software Development Team – eSIS ssdt-ohio-esis@nwoca.org The World of eSIS EMIS - SSDT