For Chapter Officers, Directors and Chairs Chapter Logo goes here New Board Orientation For Chapter Officers, Directors and Chairs Name of Chapter • Presenter’s Name and Credential/Title • Date

Welcome to SHRM! Welcome to your leadership position in our Chapter and SHRM! This presentation is designed to guide you in your new role as a volunteer leader. It will give you an overview of SHRM’s and our Chapter’s organization, mission, and services. Your work as a volunteer leader is vital in helping SHRM realize its goals as a professional human resources association.

About SHRM Overview The Society for Human Resource Management (SHRM) is the world’s largest association devoted to human resource management. Founded in 1948, SHRM currently has more than 575 affiliated professional chapters and 400 student chapters. SHRM headquarters is in Alexandria, VA. SHRM has more than 250,000 professional and student members in more than 140 countries. SHRM has over 350 staff members and more than 7,000 volunteer leaders! Visit SHRM Online at www.shrm.org

authority whose voice is heard on the most About SHRM Overview SHRM will be a globally recognized authority whose voice is heard on the most pressing people management issues of the day – now and in the future.

About SHRM SHRM’s Mission SHRM is the global HR professional organization that exists to: Build partnerships Provide a global community to share expertise & create innovative solutions Provide thought leadership, education, & research Be an advocate on the most critical issues facing workplaces & the human resource profession

About SHRM SHRM’s Strategic Priorities Provide high-value resources to existing core membership Be a global organization Operate as a financially sustainable organization Evolve positioning to become more of an advisor and advocate

Membership Advisory Council About SHRM SHRM’s Volunteer Leadership Structure SHRM® Board Membership Advisory Council Regional Councils Members State Councils SHRM is “profession-focused, member-driven, volunteer-led, and staff-managed.” The very structure of SHRM and the involvement of the volunteer leaders support this position. Each of these entities plays an integral part in the success of SHRM – let’s talk about each one in more detail. Chapters Staff Support

Membership Advisory Council Our Chapter SHRM Local Chapter Affiliates Our Chapter is one of a network of 575 affiliated SHRM chapters Our chapter serves to provide local networking and professional development opportunities for our members Each chapter reports to into a State Council; our chapter president is our representative to the State Council Membership Advisory Council Regional Councils State Councils Local Chapters

Membership Advisory Council Our State Council SHRM State Council Affiliates Each state is governed by a state council with a state council director, who reports up to a regional council. State councils typically hold quarterly meetings for members to discuss issues and challenges, pending legislation, the HR profession, and how SHRM supports these. State councils engage in activities that raise the visibility and credibility of the HR profession and SHRM in the state. Membership Advisory Council Regional Councils State Councils Local Chapters

Our State Council State Information [Insert information about your state council here, such as state director’ name, state council web site, number of chapters in the state, number of award winning chapters, number of members in the state, number of certified members in the state, and names of chapter members who serve on the state council.]

Membership Advisory Council Our Regional Council SHRM Regional Councils Each of the five geographic regions in the U.S. has a regional council, composed of the state council directors. The regional council provides a structure for state directors and state directors-elect to work together with SHRM staff. SHRM staff facilitates successful practice-sharing among state councils to achieve SHRM’s strategic priorities. Regional councils provide guidance and assistance to state councils and chapters. Membership Advisory Council Regional Councils State Councils Local Chapters

Our Regional Council SHRM’s Five Geographic Regions

SHRM Membership Advisory Council MAC The MAC is composed of five elected volunteer representatives, one from each of the regions. Serves as an interface and two-way channel of communication between the volunteer leaders and the SHRM Board of Directors. Provides input from the membership to the SHRM Board of Directors and feedback from the SHRM Board to the membership; and provides operational input to SHRM to ensure optimum service/support to and from the volunteer leadership. Membership Advisory Council Regional Councils State Councils Local Chapters

2014 Membership Advisory Council MAC North Central Region Steve Browne, SPHR (Cincinnati, OH Northeast Region Kristine Avery, SPHR (Standish, ME) Southeast Region Paula H. Harvey, MBA, SPHR, GPHR, ASC (Charlotte, NC) Southwest Central Region Rebecca Briley (Baton Rouge, LA) Pacific West Region Debbie Horne, SPHR (Santa Barbara, CA) http://www.shrm.org/Communities/VolunteerResources/ResourcesforStateCouncils/Pages/MACOperatingGuidelines.aspx

SHRM Board of Directors The Board of Directors provides leadership for SHRM by: Upholding SHRM's vision, purpose and values; Setting the broad policies, direction and priorities of the organization; Ensuring that SHRM has highly effective leadership; Providing fiduciary oversight; and Maintaining the integrity of SHRM services and products developed for the benefit of SHRM members. Bette Francis, SPHR 2013-2014 SHRM Board Chair http://www.shrm.org/about/boardofdirectors/Pages/default.aspx

Henry (Hank) Jackson, CPA SHRM Executive Team Henry (Hank) Jackson, CPA President/CEO J. Robert Carr, JD, SPHR SVP, Membership, Marketing & External Affairs

SHRM Regional Teams Field Services Directors (FSDs) Main point of contact for State Councils, Chapters, and other SHRM members in their respective states/territories Communicate and promote SHRM vision, mission and strategic priorities Ensure that chapters maintain affiliation standards and guide them in growing membership and achieving excellence Find our FSD at: SHRM » Communities » SHRM Regions, State Councils, MAC http://www.shrm.org/Communities/SHRMRegions-StateCouncils-MAC/Pages/default.aspx

SHRM Regional Teams Regional Administrators (RAs) Are the primary contact for: Chapter rosters and member lists; audits At-large labels Primary Chapter Designation forms Auditing and CFSP payment issues Any documents you need mailed to you Promotional materials General questions Find our RA at: SHRM » Communities » SHRM Regions, State Councils, MAC http://www.shrm.org/Communities/SHRMRegions-StateCouncils-MAC/Pages/default.aspx

SHRM Staff – Regional Teams Divisional Directors Susan Post, SPHR, CAE Divisional Director – East Susan.Post@shrm.org Martha Ramirez, SPHR Divisional Director – Central Martha.Ramirez@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Vacant Divisional Director – West

SHRM Staff – Regional Teams Northeast Regional Team Susan Post, SPHR, CAE Field Services Director – Northeast Region NY Susan.Post@shrm.org Phyllis Shurn-Hannah Field Services Director – Northeast Region CT, MA, ME, NH, NJ, PA, RI, VT Phyllis.Shurn-Hannah@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Shelly Trent, SPHR Field Services Director – Northeast Region DE & MD Shelly.Trent@shrm.org Liz van Berg Regional Administrator – Northeast Region Liz.vanBerg@shrm.org

SHRM Staff – Regional Teams Southeast Regional Team Dorothy Knapp, SPHR Field Services Director – Southeast Region AL, FL, GA, MS, SC, Puerto Rico, Bermuda & Bahamas Dorothy.Knapp@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Shelly Trent, SPHR Field Services Director – Southeast Region KY, NC, TN, VA & WV Shelly.Trent@shrm.org Crystal Adair Regional Administrator – Southeast Region Crystal.Adair@shrm.org

SHRM Staff – Regional Teams North Central Regional Team Martha Ramirez, SPHR Field Services Director – North Central Region IL Martha.Ramirez@shrm.org Nancy Conway, SPHR Field Services Director – North Central Region IA, MN, ND, NE, OH, SD & WI Nancy.Conway@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Sherry Johnson, SPHR Field Services Director – North Central Region IN & MI Sherry.Johnson@shrm.org Kristine Hofmann Regional Administrator – North Central Region Kristine.Hofmann@shrm.org

SHRM Staff – Regional Teams Pacific West Regional Team Vacant Field Services Director – Pacific West Region CA Dianna Gould, SPHR, CAE Field Services Director – Pacific West Region AK, ID, MT, OR, WA, WY Pacific Council (Guam & N. Mariana Islands) Dianna.Gould@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Scott Ferrin, SPHR, PMP Field Services Director – Pacific West Region HI & NV Scott.Ferrin@shrm.org Kimberly Goodwin Regional Administrator – Pacific West Region Kimberly.Goodwin@shrm.org

SHRM Staff – Regional Teams Southwest Central Regional Team Sherry Johnson, SPHR Field Services Director – Southwest Central Region AR, LA, MO, OK, TX Sherry.Johnson@shrm.org Scott Ferrin, SPHR, PMP Field Services Director – Southwest Central Region AZ, CO, KS, NM, UT Scott.Ferrin@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Liz van Berg Regional Administrator – Southwest Central Region AR, LA, MO, OK, TX Liz.vanBerg@shrm.org Kristine Hofmann Regional Administrator – Southwest Central Region AZ, CO, KS, NM, UT Kristine.Hofmann@shrm.org

SHRM Affiliated Chapters Two-way channels of communication between SHRM and members. Forums for personal and professional development of members. Opportunities to develop leadership, managerial, public-speaking and group decision-making skills. Membership Advisory Council Regional Councils State Councils Local Chapters

SHRM Affiliated Chapters Chapters are categorized into five sizes Small 25–100 members Medium 101–300 members Large 301–500 members Mega 501–1,000 members Super Mega 1,001+ members

SHRM Affiliated Chapters Chapter affiliation requirements Three years remaining to meet new requirements By 12/31/16 25 in-chapter SHRM members and 51% of total chapter membership must be SHRM members [Membership in a SHRM local chapter is separate and apart from membership in the national SHRM organization.] These are the new affiliation requirements that all chapters must meet by December 31, 2016. Chapters need to have at least 25 members and at least 51% of all chapter members need to be SHRM members. This year we began working with the “Fortune Forty Team” chapters, those falling below in these requirements – the goal is to ensure they receive the support needed to be successful in achieving the new requirements within the next five years.

Use of the SHRM “Affiliate of” Logo CORRECT LOGO USAGE INCORRECT LOGO USAGE Be sure that the logo you use has the registrata mark ®, not the trade mark ™

[Insert Name of Your Chapter Here] Founded in ____ Affiliated with SHRM in ____ Other key historical data _____ [Your chapter charter and bylaws will contain this information. The charter and bylaws are on file at SHRM HQ; contact your RA.]

Our Chapter’s Logo [Insert the graphic of your chapter’s logo here] Newly updated “Graphics Standards Manual for Affiliates” available on the VLRC. Use your chapter logo together with the “Affiliate of” SHRM logo. Both logos must be the same size to denote a partnership. If “SHRM” or the “Society for Human Resource Management” is part of your legal name or “also known as” name, as specified in your bylaws, your chapter/state council must submit to SHRM for approval when creating or revising your logo. All other chapters/state councils are encouraged to submit their logo for approval. Receiving pre-approval could save time, effort and expense. A checklist and convenient submission form can be found at http://fs16.formsite.com/robgatesshrmorg/form17/index.html If you make a change to your chapter logo, it must be approved by SHRM. Your chapter logo must be used together with the “Affiliate of” SHRM logo; and, they must be the same size to denote a partnership.

Expectations for All Board Directors Governance Know and understand the purpose of the chapter charter Know and understand the purpose of the chapter bylaws Know and understand what constitutes a quorum for board decisions Review Roberts Rules of Order Planning Be present and engaged in chapter board meetings Participate in setting goals and carrying out plans for your specific area (organizational goals) Develop specific area objectives for the year (maintenance goals) Budgeting Develop specific area annual budget Operate responsibly within that budget Track and report

Our Chapter’s Charter Documents the relationship between SHRM and the chapter Spells out the legal use of the SHRM name, logo, and acronym A copy of our chapter charter is available at SHRM; contact our Regional Administrator

Our Chapter’s Bylaws Sample available online in the Volunteer Leaders’ Resource Center (VLRC) at http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/CHAPRadmin.aspx A copy of our chapter bylaws is available at SHRM; contact our RA Chapter bylaws should be reviewed annually. Our bylaws were last reviewed on [insert date here] Revisions must be sent to FSD for review and SHRM approval Any bylaws changes must be approved by SHRM before the chapter members vote (ratify)

Expectations for All Board Directors Board Meetings Presence at scheduled meeting or written report of progress Submit agenda items (reports, documentation, metrics, etc.) in advance Review and Update SHAPE Planning Worksheet to ensure tasks are on tract with year-end goals Learn something new, Get to know someone better, and Be sure to have some FUN!

Expectations for All Board Members Monthly Board Meetings [Insert dates of board meetings for the year] [NOTE: Notice of meetings is often dictated by your state laws for non-profits and/or your chapter bylaws. Check out what is applicable to your chapter.]

Our Chapter Board Directors’ Responsibilities [Insert appropriate board titles, in accordance with your chapter charter and bylaws.] President President-Elect Secretary Treasurer Past-President Discuss and understand the specific role of each board director

SHRM Core Leadership Areas (CLAs) Seven CLAs Membership SHRM Foundation College Relations Diversity Certification Our core leadership areas are: Membership College Relations Diversity Governmental Affairs Certification SHRM Foundation Workforce Readiness Each chapter and state council should have a leader managing each of the core leadership areas (CLA’s). In smaller chapters, volunteers may “double up” these responsibilities. Government Affairs Workforce Readiness

SHRM Core Leadership Areas (CLAs) Structure SHRM Staff CLA Contact (Headquarters) SHRM Staff CLA Liaison (Field Services Reps) State-Level CLA Director Chapter CLA Chair

SHRM Resources for CLA Volunteers Volunteer Leaders’ Resource Center (VLRC) Ongoing and Archived Webinars and Conference Calls for each CLA www.shrm.org/vlrc Resources for each CLA

Expectations for CLA Chairs CLA Chairs will: Set goals and direction Provide a two-way channel of communication between the Chapter Board and CLA Committee Provide support and resources to CLA Committee Address Committee members’ concerns immediately Recruit and fill Committee positions Develop leadership skills and succession on your Committee

Our Chapter’s Membership Categories [Insert appropriate membership categories, in accordance with your chapter bylaws.] Professional Member General Member Associate Member Student Member Discuss the differences of each of the membership categories and why you value each category

Our SHRM Student Chapter [Insert your student chapter’s information here, if applicable] Name of Student Chapter ____ Name of University ____ Location _____ Name of Student Advisor _____ Connections to our Chapter _____ Samples: Discounted membership to our chapter Invited to all of our chapter’s professional meetings Volunteer service to chapter? (i.e., work at registration table for chapter meetings) Delete slide if chapter does not have a student chapter

SHRM Resources for our Student Chapter For information about starting/sponsoring/supporting a student chapter in our area, see www.shrm.org/students Tara Fournier, PHR, and Rachel Rosen are our SHRM contacts for student chapter information: Tara.Fournier@shrm.org; Rachel.Rosen@shrm.org Delete slide if chapter does not have a student chapter

SHRM Affiliate Program for Excellence (SHAPE) All SHAPE resources are available on the VLRC 2014 SHAPE Workbook 2014 SHAPE Worksheet SHAPE FAQs Online Year-End Reporting Tool www.shrm.org/vlrc SHAPE (SHRM Affiliate Program for Excellence) is the reporting vehicle for Chapters Designed with input from key volunteer leaders Ensures a stronger connection between SHRM and our affiliate chapters from a business perspective Focus is on activities and initiatives which are more strategic in nature Allows for chapters and state councils to increase its visibility and effectiveness as well as promote the HR profession at the local and state level APE (SHRM Affiliate Program for Excellence) is the reporting vehicle for Chapters

SHRM Affiliate Program for Excellence (SHAPE) All SHAPE resources are available on the VLRC SHAPE Planning Workbook Use as a planning tool for your chapter and state council Review at each meeting to assure initiatives are on track Look to the SHAPE Center on the VLRC for resources http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/SHAPE.aspx SHAPE Worksheet Use this tool to track progress throughout the year at each board meeting

Chapter Financial Support Payment (CFSP) Program Eligibility Criteria SHRM pays chapters and state councils several millions of dollars each year in financial support. To be eligible for CFSP, the chapter must: Submit a completed SHAPE Year-End Report by 1/31 of each year and your membership roster when requested. Meet the applicable membership affiliation requirements. Have a chapter president who is a SHRM member in good standing throughout his/her term of office. Have SHRM-approved ratified bylaws on file at SHRM. The amount of financial support will eventually be tied to affiliation percentages.

Chapter Financial Support Payment (CFSP) Program New requirement for CFSP as of January 1, 2012 Chapters must have a direct deposit account with a bank on file with SHRM. Sign up at www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/CHAPRfin.aspx (Go over the information presented on this slide.)

Chapter Financial Support Payment (CFSP) Program CFSP currently pays $6.25 four times a year ($25 annually) per member for 100% chapters $5 twice a year ($10 annually) per member for non-100% chapters Net Gain payment rewards chapters for growth of SHRM membership during the year Here’s how it works: (Go over the information presented on this slide.) http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/cfsp.aspx

Chapter Financial Support Payment (CFSP) Program Net Gains formula Example: Chapter’s 12/31 SHRM Membership Count 2014 250 2013 -200 Difference 50 Net Gain Payment (50 X $25) = $1,250 (Go over the information presented on this slide.)

Volunteer Leaders’ Resource Center (VLRC) Online at www.shrm.org/vlrc

Volunteer Leaders’ Resource Center (VLRC) Online at www.shrm.org/vlrc Chapter Leader Resource Guide Chapter Best Practices Sample Bylaws Chapter Toolkits Non-Dues Revenue Ideas Fundamentals of Chapter Operations Chapter Leader Position Descriptions Guide to Chapter Financial Management Core Leadership Areas Volunteer Leaders’ Webcast Series Membership Recruitment & Retention Toolkit Programming Ideas Web Site Resources Resources for Working with Volunteers AND MUCH MORE!!!

SHRM Resources for Volunteer Leaders Chapter Activities by Month http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Documents/Chapter%20Activities%20by%20Month%202011%201116.docx Available on VLRC: A helpful resource you’ll want to check out is the “Chapter Activities by Month” checklist, which is available on the VLRC. Use this monthly checklist to help you in your planning. You will see that each month, there are required (or date sensitive) activities, recommended activities, and issues for review. If your organization is on a fiscal year, use January as your starting month, but also check each month since there are certain deadlines and initiatives that happen during specific months.

SHRM Resources for Volunteer Leaders Monthly SHRM Update for volunteer leaders We are consistently trying to find ways to communicate important information to our leaders! We try our best not to fill your email boxes with SHRM information. So, you will receive from your state council directors a Regional newsletter. It is important that you read your newsletter because it will be packed with reminders, teleconference dates, deadlines, and region specific information. When you get your update make sure you share the information with your boards during your board meetings or send it out electronically. There may be information critical for your CLA directors or committee chairs to know and to help your chapter excel.

SHRM Resources for Volunteer Leaders SHRM Annual Leadership Conference Held each November for key volunteer leaders: Chapter President or President-Elect State Council Director or State Council Director-Elect State Council Membership Director State Council District Director Chapter Management Professional (CMP) Member Advisory Council (MAC) Representative Provides opportunities to gain information about your volunteer role, enhance your leadership development skills, network with peers, share effective practices and challenges across region and engage with SHRM staff! Target audience is the incoming chapter presidents are encouraged to attend FREE for incoming chapter presidents; includes hotel, designated meals and conference registration; chapter pays travel expenses If the incoming president cannot attend, the current president or another member of the chapter board may attend in his/her place Attendance is tied to SHAPE award levels

SHRM Resources for Volunteer Leaders Conference calls and webinars Quarterly CLA webinars/conference calls http://www.shrm.org/Communities/VolunteerResources/Pages/clas.aspx Chapters by Size webinars/conference calls http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/ChapterBySize ConfCall.aspx Volunteer Leaders Webcast Series http://www.shrm.org/Communities/VolunteerResources/WebcastArchivesforVolunteerLeaders/Pages/ VLWebcastSchedule.aspx Also refer to monthly SHRM Update and/or VLRC Master Calendar www.shrm.org/vlrc SHRM Connect http://community.shrm.org/Home/ Form a chapter discussion group on SHRM Connect

State Leadership Conference All chapter board members should attend our state leadership conference Attendance is tied to SHAPE award levels [Include additional information about your state leadership conference here. Contact your state director for details.] Delete slide if your state does not hold a state leadership conference

Questions? Thank you for volunteering! [President’s Name], [credential] [Title] [email] [Phone] Because our chapter and SHRM could not be successful without the hard work and support of volunteer leaders, we hope your experience as a leader will be rewarding. We look forward to working with you to support, promote, and develop the human resource profession.