Budgets Fiscal Year End and Beginning Presented by Natalie Beury Budget beury@rowan.edu Marybeth Hegel IRT Training Services hegel@rowan.edu

FY 17 Budget Clean-up Make sure you have enough funding for central charges Phone Mail Duplicating Copier Catering Barnes & Noble

Budget Status Report Pending docs indicate You have to take some action If you are showing Pending Documents in FGIBAVL, then you can check them here Select any link To see more information Download budget to Excel

Deposits look Negatives

Figuring Out Carryforward… Your business manager will be provided with fund balances. Formula Carry Forward Balance (5555) +YTD Net Total = New FY Carryforward 77,395.88 + (45,928.89) = 31,438.57

FGIBDST Enter FY, Org and Fund. Uncheck “Include Revenue Accounts” Go

FGIBDST – Drill for Details Related – Transaction Detail Info Curser in one account

FGIBDST – Filter Select the field (Type) and then enter a parameter (PORD in Type will give you all the purchase orders). Go. Select Filter Here are your purchase orders in the 7000 account for the year.

FGIBDST - Excel Opens at bottom of the page. Double Click. Opens in Excel.

FGIBAVL Shows processed and unprocessed items. You must enter an Account Indicates Pending or “unprocessed” documents. Check Self Service for pending documents.

Close Out Open Encumbrances Clean up account – Start the new fiscal year fresh closeouts@rowan.edu to close open encumbrances Encumbrances roll, but not the funds in operating accounts!

Encumbrance Query If less than 100% used, research to see if it should be closed

FGIOENC To find more detail about an encumbrance Drill down for details.

Budget Transfers Can’t process DCA or Budget Transfers if NSF Save time and check your budget first! When is it appropriate to transfer funds? Student Workers – If want to pay with Global funds, just charge directly to Global account

DCA vs Budget Transfer

10110 and 10200 Budgets Budgets loaded in June Salaries will be loaded later All the funds will be in 7400 Transfer to accounts to spend Look at expenditures from previous year Multiple line budget transfers in Self Service When can you start putting in PO’s?

Special programs Excel spreadsheets will come out in June Will go to business managers Enter budget and send in ASAP Special programs salary – include salary and fringes for students and employees Formula? Budget will be available for July start Grants will roll over after Accounts Payable closes in August

Budget Transfer Amount to be transferred *New Keep at Budget Period 1

Multiple Line Budget Transfer Add credit and debit together for document amount. Can change to credit or debit Description to remember why you transferred the funds. *New Keep at Budget Period 1

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