Practical Use of Data in Academic Services: Schedule Building and Schedule Management May 9, 2016

Schedule Building Timeline Developed by Enrollment Management Team (EMT) Calendar View Guiding Document: 2016-2017 Schedule Building Timeline Maggie will cover this slide. Five years ago collaboration with Enrollment Management and consultant to align the calendars for the different divisions and see the pinch points as building the schedule. How the schedule impacts multiple divisions. Instruction, Student Services, Personnel, Admissions. Pulled together a team to facilitate conversations which lead to development of the calendar. Update Timeline each year to work across divisions, with input from as many as possible before it goes live.

Data Elements in Schedule Building Enrollment Projections Ad Astra Student Enrollment by Location Wishlist & Impact of the Unknown with Adjuncts Creative Scheduling in Welding and Plastics Maggie will cover this slide. We use enrollment projections to estimate classes to offer. Astra and our work on addition, reduction, and elimination candidates. Based on enrollment trends over previous years. We don’t want our schedule to contribute to the decrease in Harrison enrollment. Wishlist process and adjunct availability

Data Elements in Schedule Building (cont.) Adjuncts that Teach at other Colleges or Full-Time Jobs HLC Qualifications Affordable Care Act (ACA) & Contract Limitations Full-time Input CTE Rooms and Scheduling Maggie has this slide Must consider adjunct schedules We will be following HLC qualifications requirements. Affects some divisions more than others. ACA 30 hrs/week, contract 29 hrs/academic year Important to get FT faculty input Consider CTE needs for days, times, and rooms.

Prior Demand: Seat Count and Section Numbers Peter to talk about this slide

Average Number of Students and Available Seats Peter will cover this slide

Section Number Trends From Peter -- the numbers on the graph show that with 2010-11 as 100%, we now have 77% of those sections, a decline of 23% in section count.

Seat Count Trends - Math & Science Peter

Schedule Management Schedule Decisions Curricular changes Timing and external inputs, i.e., clinicals, high school, PED classes Instructor availability Last time courses were offered/ran, e.g., organic chemistry Room scheduling (part of building and management) Sciences and Skills Lab setup Sciences and Skills Lab teardown, etc. Scott will cover this slide

Schedule Management (cont.) Impact of Deregistration (DREG) Guided Pathways Implications of the pathway project Various Tools Fill Rate Report Add sections based on fill rate Cancellations Scott will cover this slide.

Schedule Management Peter will cover this slide. Red is 90% and above; Yellow is 80-90%. Same or similar report used on “cut” day, where final decisions about what courses run are made.

Off-Campus Sections by Academic Division Rick will cover this slide All the other components of on-ground and online scheduling have been previously addressed. Then there is the off-campus sections that seems to often throw a monkey wrench into the process. There is also a process, timelines, etc. for off-capus, but the scheduling occurs much later than the regular MMCC schedule. This creates more need for managing the schedule. Eg. Classes change, or start and end dates change while students are registering. This can create communication problems with school districts, students, parents, etc. Off-Campus course offerings can impact the overall schedule building process and management by the following: ACA Instructor qualifications Instructor availability Instructor’s desire to even want to teach a particular course, etc. Notice the high number of liberal arts courses students are taking. In fall 2016, 36 sections were offered. 15 math and science sections off-campus. Room for growth in the occupational area, and indeed we have been recently working on some initiatives to increase those dual enrollment offerings.

Dual Enrollment & Classes Taken by Term Rick will take this slide. Trends over time. We’ve needed to add sections over time. Can put a strain on web or on-campus sections.

Dual Enrollment Population & Instructional Delivery Rick will take this slide. Fall 2015 - 6,088 unduplicated total student count at MMCC. Of those, 1,069 students were dual enrolled. That’s 18% of total student population @ MMCC in the fall of 2015. 517 off-campus students. 300 of whom took a course with a regular MMCC faculty member. A little over 200 students who had a Concurrent Enrollment instructor. Can also play into planning for professional development. Eg., About 700 students are taking web course while dual enrolled.

Dual Enrollment by Location Dual Data by Location Link: https://drive.google.com/a/midmich.edu/file/d/0B4E7nmHg3KkKX2JfcVdqRTF1SG s/view?usp=sharing Going back to 2012… 5,974 total students have taken dual enrollment (2,616 in-district & 3,335 out-district & 23 unknown) Farwell - 910 students Shepherd - 815 students Beaverton - 574 students Big Rapids - 433 students Clare - 331 students Morley-Stanwood - 306 students Rick will take this slide. Demand and requests from the school systems makes a difference in how we balance our resources with the need. Our community isn’t necessarily just the five local districts, but rather the region.

Future Considerations Transfer Issues Student Planner Future Program Development Guided Pathways Tools Electronic EDPs Using such data to drive course offerings and schedule Shawn will cover this slide.

Draft Pathway for Sociology Semester One Semester Two ENG 111 Freshman Composition (3) MAT 104 Intro Algebra (3) SOC 101 Intro Sociology (3) PSY 101 Intro Psychology (3) SPE 101/257 Fund Com/Public Speaking (3) MAT 212 Elem Statistics (3) (Or 105 if CMU) SCI 200 Science & Tech (3) PSY 212 Developmental Psy (3) POL 201 Intro to Amer. Gov (3) SOC 200 Contemporary Social Problems (3) Total Semester Credits: 15 Semester Three Semester Four BIO 101 Intro to Biology (4) REL 111 Intro to Religion (3) ECO 201 Macroeconomics (3) (Or MAT 212 if CMU) HUM 183 Asian/African Cultures (3) ENG 222 Expository Writing and Research (3) BIO 131 Basic Anatomy & Physiology (3) SPN 101 Intro to Spanish (4) PSY 205 Abnormal Psychology (3) SOC 220 Sexuality & Society (3) SOC 250 American Family (3) Total Semester Credits: 16 Scott and Shawn will take this slide.

Future Considerations (cont.) Balancing the Effectiveness of the Schedule and Efficiency Future reduced section Reduction Candidates from Ad Astra 68 “reduction candidates” $130,000 instructional cost savings Shawn will take this slide. Making judgements about late adds and cuts X-y: Attempt to balance between effectiveness and efficiency. Meet the demand with fewer sections. Reducing the number of sections and do a better job of filling fewer sections. Planner software could help us determine student needs and when. Ad Astra identified 68 reduction candidates (sections that could be removed from the schedule without negatively impacting student needs). If we were to act on their recommendation, it could mean a savings of approximately $130,000 in just adjunct salary. Now obviously, there are a number of factors that need to be considered before just going in and chopping out those 68 sections: foremost is the fact that we don’t really have good information as to precisely which 68 sections could be removed.

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