MODULE 5: GOVERNANCE standards and guidelines GOVERNANCE AUDITOR ACCREDITATION COURSE

Module 5 : Contents Governance Standards Governance Guidelines Codes of Governance in Kenya ICPSK Continuous Professional Development (CPD) Policy

Structure of Governance Standards Governance Standards are issued to describe the recommended practice for an undertaking. Each standard issued cover the following main section: Purpose; Scope; Legal Framework; Definitions; Standard Guidelines Review and the effective date

ICPSK Governance Standards (Ctd...) GS 001 - General Meetings GS 002 - Meetings of the Board GS 003 - Minutes GS 004 - Resolutions GS 005 - Board Papers GS 006 - Registers and Records GS 007 - Filing Annual Returns GS 008 - Common Seal GS 009 - Forfeiture of Shares

GS 001 : General Meetings Purpose This Standard describes the recommended governance practice for convening and execution of a General Meeting in an Organization. Review of the Standard in detail ( Refer GS 001)

GS 002 : Meetings of the Board Purpose This Standard describes the recommended governance practise for the preparation and conduct of Board and Committee Meetings. Review of the Standard in detail ( Refer GS 002)

GS 003 : Minutes Purpose This Standard describes the recommended governance practice for the preparation, recording and maintenance of a Minute Book. Review of the Standard in detail ( Refer GS 003)

GS 004 : Resolutions Purpose This Standard describes the recommended governance practice for preparation, passing, recording and maintenance of resolutions.. Review of the Standard in detail ( Refer GS 004)

GS 005 : Board Papers Purpose This Standard describes the recommended governance practice for the preparation Board Papers for both Board Meetings and Board Committee Meetings Review of the Standard in detail ( Refer GS 005)

GS 006 : Registers and Records Purpose This Standard describes the recommended governance practice for maintaining registers and records of an Organisation. Review of the Standard in detail ( Refer GS 006)

GS 007 : Filing Annual Returns Purpose This Standard describes the recommended governance practice for the filing of returns for an Organisation. Review of the Standard in detail ( Refer GS 007)

ICPSK Governance Guidelines The Institute of Certified Public Secretaries, in improving the practice of good Governance has formulated and issued various guidelines for adoption and use by organizations and all Certified Secretaries. The Institute hopes that adoption of these guidelines will promote professionalism, uniformity and consistency across board.

Structure of Governance Guideline Each Governance Guideline issued cover the following main sections among others: Purpose; Scope; Legal Framework; Definitions; Practice Guidelines, e.t.c., Review and the effective date

ICPSK Governance Guidelines GG 001 - Professional Ethics and Conduct GG 002 - Role of Certified Secretary GG 003 - Governance Audit Guidelines GS 004 - Governance Audit Peer Review Mechanisms (NB: Refer to each Guideline for detailed contents)

Codes of Governance In Kenya The Institute of Certified Public Secretaries, in improving the practice of good Governance has developed Codes of Governance for Key sectors in Kenya. These are: Code of Governance for State Corporations (Mwongozo) Code of Governance for Private Organization in Kenya Code of Governance for Listed Companies in Kenya (NB: Refer to the various Governance codes for details)

ICPSK Continuous Professional Development (CPD) Policy As a policy, every member of the Institute of Certified Public Secretaries, is required to attain a minimum of 30 hours per year of Continuous Professional Development (CPD Hours). (NB: Refer to ICPSK CPD Policy for details)

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