ALA course: COLLECTION DEVELOPMENT AND MANAGEMENT Tolkyn Jangulova, Head of Digital center at NU Library tolkyn.jangulova@nu.edu.kz

COLLECTION DEVELOPMENT AND MANAGEMENT The phrase collection development came into wide use in the late 1960s to replace selection as a more encompassing term reflecting the thoughtful process of developing a library collection in response to institutional priorities and community or user needs and interests. In the 1980s, the term collection management  was proposed as an umbrella term under collection development. It was intended to include collection development (building collections) and the decisions that are made about collections once they are acquired or selected for access—serials cancellations, storage, replacement, preservation, etc. In practice, collection development and collection management are used synonymously or together to describe a suite of responsibilities.

The goal of collection development Michael Gabriel stated that collection development and management is: “the process of systematically building library collections to serve the study, teaching, research, recreational, and other needs of library users”. Michael R. Gabriel, Collection Development and Evaluation: A Sourcebook (Landham, Md.: Scarecrow, 1995), 3.

Who is the main responsible for developing the library collection?

Do you know…? How do you think where an when the Subject specialist positions first developed?

In Germany In the 1800s Answer is: J. Periam Danton, “The Subject Specialist in National and University Libraries with Special Reference to Book Selection,” Libri 17 (1967): 42-58.

WHAT ARE TYPICAL POSITION TITLES? · Selector · Bibliographer · Collection Librarian · Subject Specialist · Subject Liaison · Collection Developer · Collection Development Librarian · Acquisitions Librarian · Collection Curator · Collection Manager · Collection Development Librarian · Outreach Librarian

SKILLS AND COMPENTENCIES Ability to control information bibliographically Ability to understand the user community or communities Skills in assessment and evaluation techniques Knowledge of the publishing industry and vendor services Knowledge of grant writing and grant administration

A SUITE OF RESPONSIBILITIES MAKING CHOICES! John Guscott has written that “ the future is shaped by the choices we make today!”

A SUITE OF RESPONSIBILITIES Selecting Budgeting Planning and organizing Communicating and reporting

A SUITE OF RESPONSIBILITIES Selecting: Selecting current materials in one or more formats for acquisition and access Selecting access methods for digital resources Deciding upon retrospective materials for acquisition an and access Choosing which gift materials to accept Selecting materials to withdraw, store, preserve, digitize, and cancel.

A SUITE OF RESPONSIBILITIES Budgeting: Requesting and justifying budget allocations Managing budgets Working with donors and potential donors of in- kind and cash gifts  Writing grant proposals and managing grants

A SUITE OF RESPONSIBILITIES Planning and organizing: Coordinating collection development and management activities with others within the library Monitoring and reviewing approval plans Monitoring and reviewing exchange agreements  Evaluating and assessing collections and related services Engaging in cooperative collection development and management Writing and revising collection development policies

COLLECTION DEVELOPMENT POLICIES Collection development policies or collection development statements are formal, official, written documents that serve to maintain strengths in a collection and to correct weaknesses.

As a source of information, collection policies include: Establish collection priorities Describe the current collection Assist with budgeting by identifying goals and priorities Educate and train librarians Measure progress toward stated goals Match the collection to the library’s mission Support collaborative collection development and management

REMEMBER! The most important aspect of a collection policy is that, while formal and official, it is a living document. It should not be created and then forgotten. It should serve as the plan for developing and managing a collection. The briefer policy is, the more effective and useful it will be!

COLLECTION ANALYSIS Collection analysis provides information about the library’s collection and its use. сollection-based measures look at: Collection size Collection growth Collection condition

Collection-based techniques and methods include: Using standards and formulas Checking the lists, catalogs, bibliographies Using commercial tools, such as  WorldCat Collection Analysis Bowker’s Book Analysis System Ulrich’s Serials Analysis System 

Reference and User Services Association - RUSA, a division of ALA Guidelines for Liaison Work in Managing Collections and Services: 5.3 Liaison activities 5.3.1 Involve clientele in collection management as much as possible, in order to ensure that the materials satisfy the clients' needs and that the clients are aware of the materials and services available to them. http://www.ala.org/rusa/resources/guidelines/guidelinesliaison

References: 1Bonita Bryant, “The Organizatio Structure of Collection Development,” Library Resources & Technical Services 31 (1987): 118-29. 2Michael R. Gabriel, Collection Development and Evaluation: A Sourcebook (Landham, Md.: Scarecrow, 1995), 3. 3John Guscott, “On Not Getting Blind-Sided Again: Solution: Scanning Present Indicators to Foresee Future Needs and Dangers," in ed., Marylaine Block, 311-325, Net Effects: How Librarians Can Manage the Unintended Consequences of the Internet (Medford, N.J.: Information Today, 2003). 4J. Periam Danton, “The Subject Specialist in National and University Libraries with Special Reference to Book Selection,” Libri 17 (1967): 42-58. 5George I. Soete, "Training for Success: Integrating the New Bibliographer into the Library,” in Recruiting, Educating, and Training Librarians for Collection Development, ed. Peggy Johnson and Sheila S. Intner, 159-169 (Westport, Conn.: Greenwood, 1994). 6John M. Budd and Patricia L. Bril, “Education for Collection Management: Results of a Survey of Educators and Practitioners,” Library Resources & Technical Services 38, no. 4 (Oct. 1994): 342-53.

Thank you!