INSTALLATION OF STANDBY GENERATORS PRESENTATION TO PORTFOLIO COMMITTEE ON POLICE DATE: 19 AUGUST 2015

CONTENT PURPOSE BACKGROUND FINANCIAL IMPLICATION PROJECTS STATUS SUMMARY REPORT PER PROJECTS CHALLENGES INTERVETIONS UNDERTAKEN CONCLUSION

1. PURPOSE To appraise the Portfolio Committee on Police about progress made by the Department of Public Works (DPW) with regard to installation of standby power generators in various SAPS facilities including Police Stations across the country.

3. BACKGROUND SAPS submitted funded list of projects to DPW to install emergency power generators in May 2014. Upon receipt of the list, the department subjected the request to the following processes: Site clearance processes (to comply with the National Environment Management Act) Appointment of professionals to conduct site inspections and develop designs. This includes an electrical power needs assessment for the process and the facilities involved. This process also determines the electrical loads required by any essential supporting services for effective operation. Compliance with requirements of the local authority to be determined before design i.e. noise limitations, sans requirements, etc.

3. BACKGROUND Standby Generator installation is designed to ensure that the following minimum areas are catered for in line with SAPS requirements : • Control room • Charge office/CSC • Office of the Station Commander • Certain limited demand kitchen equipment • Armouring Security • Access gate for public • Security perimeter lighting • SAPS Blue light • Cell Blocks

3. BACKGROUND There are also installations of standby power generators that are attached or coupled to installation of water tanks, sewer treatment plant and storm water drainage system as one service for some facilities in order to improve service to the user client and public. After the design process, the department resumed a process to source contractors to execute projects. This includes purchasing and installation of generator sets (wiring of engine and control panel). Lastly the department had to ensure compliance with Occupational Health and Safety Act (OHSA) during installation and operation of the units

4. FINANCIAL IMPLICATION Budget allocated for installation of standby power generators in the current financial is R23,161,338.00 (Contractors = R21,792,616.00 and Professional Fees = R1,368,722.00) Expenditure as at end of July 2015 was R171,785.00, representing fees paid to consultants.

5. PROJECTS STATUS Item Stage Description Number of projects 1 Projects on Design stage (4)   8 2 Projects on Design and estimate approved stage (4A) 5 3 Projects on Tender stage (4B) 9 4 Projects on Tender Adjudication Stage(5) Projects on Tender Award Stage (5A) 6 Projects on Construction Stage (5B)

6. PROJECT DESCRIPTION Western Cape: No. DESCRIPTION 1. Western Cape: Installation of generator sets at non-devolved facilities. (24 Sites that include fully fledged and satellites police stations) 2 KZN: Installation of generator set at various police stations (23 Allocated but three were removed due to ongoing construction. (22 Sites that include fully fledged and satellites police stations). Colenso; Melmoth and Cato Manor were removed 3 NW: installation of generator sets at non-devolved police stations: Cyferskuil, Huhudi, Mothutlung, Dinokana satellite, Tigane satellite and Tshing detectives services 4 NC: installation of generator sets at police stations: Kakamas, Kenhardt, Marydale and Van Wyksvlei 5 installation of generator sets at police stations : Deben, Danielskuil, Dingleton, Postmasburg and Wrenchville 6 installation of generator sets at police stations: Douglas, Griekwastad, Hopetown, Jan Kempdorp, Moderivier, Pampierstad , Warrenton and Koopmansfontein 7 MP installation of generator sets at Colesburg, Sunrise, Petrusville, Nonzwakazi, Vosburg and Calvinia 8 Nelspruit: installation of a generator set at various police stations 9 Phalaborwa: upgrading of existing generator set

6. PROJECT DESCRIPTION No. DESCRIPTION 10 installation of generator set at non-devolved police station: Sekhukhune 11 Installation of generator set at non-devolved police station: Siloam 12 Upgrading of generator set at non-devolved: Seshego 13 Installation of generator set at non-devolved: Musowdi 14 supply, delivery and complete installation of generator set: Gonubie, East London 15 Port Elizabeth: Various Areas installation of generator set at various police stations (11 sites) 16 Pretoria: repairs and renovations including cell block & generator 17 Pretoria: placement of generator and upgrading of power 18 Bizana Police Station: installation of water tanks and a generator set 19 EC: installation of water tanks, generator set and a sewerage treatment plant 20 21 EC: installation of new generator set, connection of water to offices and residences and repairing of borehole 22 EC: installation of water tanks, generator set, sewer treatment plant and storm water drainage system 23 EC: drilling and testing for water, installation of septic tank, two standby generators 24 EC: installation of septic tank and repairs & renovations of the burnt generator room 25 EC: installation of water tanks, generator set and upgrade of existing sewer system 26 27 28 Ntabankulu PS: installation of borehole pump; upgrading of generator set; connection of conservancy tanks to sewer ponds

7. CHALLENGES The following challenges led to delays in the implementation of the programme: Assessments of facilities listed took longer than anticipated due geographical location of sites (scattered). Another delaying factor is that some of the consultants nominated were declining appointment and the process had to be re-done. New instructions had to be issued out after failure to attract responsive bids due to the magnitude and geographical location of sites to be serviced.

8. INTERVENTIONS UNDERTAKEN The following interventions have been devised to address challenges in implementation of the programme: Appointments of consultants is done per location and assessments of facilities are fast tracked to reduce turnaround time for planning.  Projects have all been unbundled in order to attract responsive bids and procurement process will be fast tracked.

9. CONCLUSION The department acknowledges delays experienced in implementing these projects due to design and industry response to bids. In line with implementing its Turn Around Plan the department has entered the efficiency enhancement phase, which focuses more on streamlining service delivery processes and work flow for greater responsiveness to client’s needs. This includes strengthening project management capabilities through establishment of Project Management Office (PMO) and utilization of Public Works entities. In line with the project execution actions outlined per project in the report the department projects to complete the installation of generators in all sites by end of the second quarter in the financial year 2016/17 in line with anticipated budget allocations from SAPS. The Ministerial Joint Task Team has been established to effect close monitoring of projects under implementation. The report is submitted to the Portfolio Committee on Police for consideration.

End of Presentation