Analyze risk, establish policy and classify data with Advanced Data Governance

Agenda Compliance Vision About Data Governance Demo Frequently Asked Questions Wrap Up & Resources

Compliance Vision In This Section Top 3 Cloud Concerns Achieving Organizational Compliance is Challenging

Top 3 cloud concerns Security Compliance Transparency 5/1/2018 2:19 PM 73% orgs indicated security as a top challenge holding back SaaS adoption Compliance 89% of orgs required to govern content for compliance or business continuity purposes Transparency 63% of orgs state transparency challenges restrict them from growing their cloud usage © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Achieving organizational compliance is challenging 50% year over year growth rate in electronic data 41% of orgs state enforcing a governance policy is their biggest issue 45% of orgs state lack of governance opens them to security & compliance risks “My data is scattered across sources and the data continues to grow” “I can’t apply unified policies across various data sources or to a specific repository .” “When enforcing compliance our business users’ productivity is disrupted.” “I want data governance to be automatic - not something I have to think about.” “How do I protect sensitive information such as HIPAA data across my enterprise?” “How do I find only relevant data when I need it?”

Compliance vision Productivity first In-place Suite wide Educate and empower end users to be compliant without affecting productivity In-place Deliver rich, low cost compliance via built in features Suite wide Easily apply compliance controls and access reports via a consistent UX across Office 365 workloads

About Data Governance In This Section Office 365 In-place Compliance Solutions Traditional Data Governance Office 365 In-Place Data Governance Office 365 Compliance Data Lifecycle Advanced Data Governance Core Capabilities Demo

Office 365 In-place Compliance Solutions Meeting organizational data compliance needs Organization needs Preserve vital data Find relevant data Monitor activity Data Governance Import, store, preserve and expire data eDiscovery Quickly identify the most relevant data Auditing Monitor and investigate actions taken on data Security & Compliance Center Manage compliance for all your data across Office 365

Outsourced Data Journaling Traditional Data Governancezation Data Management Lifecycle Many organizations transfer data to a third party hosted archiving service which has challenges Exchange Data Outsourced Data Journaling Third party outsourced journaling Challenges Increased costs Having a separate copy of the data being stored significantly increases costs Increased risks Content may be compromised moving from one environment to another Point in time data Captures data at a point in time which miss any edits in place or from transport agents in flight Increased time Waiting for indexing increases time required to find relevant data No service wide insights Unable to leverage service wide machine learning to draw correlations between the data

In-Place Office 365 Data Governance Office 365 In-Place Data Governance Data stays in-place and does not need to be continually transferred out of Office 365 providing benefits In-Place Office 365 Data Governance Benefits of In-Place Office over Journaling Reduce risk Data is not duplicated to another provider or compliance boundary. Record all actions taken on the data Higher fidelity and lower costs Content stays in Exchange and SharePoint, which results in lower storage costs, and higher fidelity data   Location, query or policy based Apply preservation to mailbox or SharePoint site, apply a query to hold less content, or use preservation policies No impact to users Seamlessly create, edit, and delete without knowing data is being preserved Insights Insights to enable you to keep what’s important, delete what’s not, and to share according to policy

Office 365 Compliance Data Lifecycle Ingestion of data outside Office 365 In-Place data creation, retention and archiving In-Place eDiscovery Export On-premises Drive shipping Exchange Online File shares Network 3rd party archive SharePoint Online Preserve Identify Search Analyze Review Social Twitter, Facebook, Yammer, LinkedIn, etc. OneDrive for Business Messaging Yahoo Messenger, Google Talk, Cisco Jabber, etc. Skype for Business Document Collaboration Box, Dropbox, etc. Partners Identifying Relevant Data Verticals Salesforce Chatter, Thomson Reuters, Bloomberg, etc. Archive Auditing SMS/Text Messaging BlackBerry, MobileGuard, etc. Long-term Auditing Storage in O365 Compliance Center Office 365 Activity Report Azure AD SharePoint Online Exchange Online OneDrive for Business Skype for Business Encrypted Log files Pipeline Management Activity API

Advanced Data Governance Microsoft Worldwide Partner Conference 2016 5/1/2018 2:19 PM Advanced Data Governance Preview & GA Q1 2017 Leverage intelligence to automate data retention and deletion Screenshot in development Automatic Classification Classify data based on automatic analysis (age, user, type, sensitive data and user provided fingerprints) Intelligent Policies Policy recommendations based on machine learning and cloud intelligence Take Action Apply actions to preserve high value data in-place and purge what’s redundant, trivial or obsolete © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Data Governance: Core Capabilities Import Drive Shipping, Network Upload and 3rd Party Data Ingestion (Facebook, Twitter, Bloomberg) through partners to provide cross platform compliance and governance Retention policies Unified Retention and Disposition Policy for workloads in Office 365 Records management End user classification in Outlook, SharePoint, OneDrive and Groups. Manual review and disposition, reporting and permissions SEC 17A-4 compliant SEC 17A-4 whitepaper covering SharePoint, OneDrive, Groups, Skype, Preservation Lock, immutability, Supervisory Review Security and Compliance Center Office 365 experience to bring together all compliance and security experiences

Demo: Data Governance

Frequently Asked Questions In This Section Advanced Data Governance FAQ

Advance Data Governance - FAQ Microsoft Ignite 2016 5/1/2018 2:19 PM Advance Data Governance - FAQ When will Advanced Data Governance GA? What is the difference between Advanced eDiscovery and Advanced Data Governance? How do I get Advanced Data Governance? Which Advanced Data Governance capabilities are included in E3 vs. E5? What is Advanced Compliance and how is it different from Advanced Data Governance? How is Advanced Data Governance different than Azure Information Protection? © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Wrap Up In This Section Summary Resources

Let’s Summarize What We’ve Learned 5/1/2018 Let’s Summarize What We’ve Learned How to bring your data into Office 365? How to preserve the data that is important? How to classify data for governance? © 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Resources ADG Announcement: http://aka.ms/ADGAnnouncement ADG Demo: http://aka.ms/ADGDemo Sign-up for Advanced Data Governance limited public preview: https://resources.office.com/Advanced-Data- Governance_Registration.html

Questions?

© 2017 Microsoft Corporation. All rights reserved © 2017 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Appendix In This Section Video: ADG Demo Licensing

Video: Advance Data Governance Demo Microsoft Ignite 2016 5/1/2018 2:19 PM Video: Advance Data Governance Demo © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Advanced Data Governance Microsoft Ignite 2016 5/1/2018 2:19 PM Advanced Data Governance Capabilities in E3 vs. E5 Compliance solutions for Office 365 E1 E3 E5 eDiscovery Search X eDiscovery Export Advance eDiscovery Manual retention/deletion policies, manual classifications Advanced Data Governance © 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.