Editors & Webmasters District Convention 2017 Teryn Ngo, District News Editor Deidra Dilworth, District Technology Editor

Who are you? What do you do for Key Club? Overview of Position Who are you? What do you do for Key Club?

Editors Roles News Editor Write/curate newsletters articles highlighting events Publicize Key Club projects Online School Send articles and visuals Division District Technology Editor Maintain/Update CyberKey Newsletters Articles/visuals Infographics Polls Social Media Twitter, Facebook, Instagram, etc. Promote Graphic Standards Online School

Title Insert text here #justeditorthings

Compiling, editing, and promoting news item Making Publications Compiling, editing, and promoting news item

Getting Started Programs Microsoft Publisher, Word Adobe InDesign, Photoshop, Illustrator Others: Canva, Serif PagePlus, QuarkXPress What to Include Messages from president/LTG/yourself Educational features Club, Division, District, & International Updates Service projects, past & future Editorials, member recognition

Promoting Publications Build Relationships Keep in close contact with your club officers and your Lieutenant Governor Reach out to faculty and Kiwanians Publicize at events/DCMs Give credit where it is due Distribution Use up your space and keep file sizes low! Decrease resolution of images Keep text clickable, links intact

3. Club, Division, District & International Updates Newsletter Anatomy Lt. Governor, President, & Editor Messages 2. Education articles & features Division 28 West The Seamonkey Story Division 16 East The Koalaty Times 3. Club, Division, District & International Updates Division 35 East Glen. A Wilson Key Club Seals N’ Service Division 22 Hikina The Mano Mo’olelo

Newsletter Anatomy Cont. 4. Service Projects 5. Recognition 6. Contact Info Division 30 South The Yellow Pages Division 7 South The Monster’s Ink Division 4 West Dragon Daily Division 19 South The Beastie Bulletin

What gets featured in the District Newsletter? Articles What gets featured in the District Newsletter?

Who, What, When, Where, Why, How Examples: CyberKey & District Newsletter, Key Club Magazine What happened, and why should I care?

Bee Creative! Quality > Quantity Quotes from Kiwanis Family or members of the community present at event Videos, poems, other forms of literature Quality > Quantity

Valuable visuals of service

Visual Criteria Who, What, When, Where, Why, How If featuring service, show faces & hands in action Choose from quality, in-focus visuals Examples: CyberKey and District Newsletter

District Submission Deadlines (Division News Editor) Minimum 3 Articles & 3 Visuals 15th of every month before 6:00pm cnh.article@gmail.com , cnh.visuals@gmail.com Division Newsletter 20th of every month before 6:00pm cnh.newsarchive@gmail.com

The main platform for information Websites The main platform for information

Websites Create/Maintain a Club or Division Website Websites should serve as the main platform of information for the members Post and update frequently to increase interactivity

Websites Do NOT use: Recommended Sites to Use: All business should be conducted through more professional mediums such as the following sites: Wix, Weebly, Squarespace .This role requires knowledge on dates and happenings of current club projects and plans. The editor make sure the public is informed about the service Key Club renders

Websites WHAT TO INCLUDE: CLUB CALENDAR Promotes service events Allows easier access for members to get information KEEP AN ARCHIVE Future officers may access and refer to past projects and information USE GOOGLE SPREADSHEETS Allows members to see their hours progress .This role requires knowledge on dates and happenings of current club projects and plans. The editor make sure the public is informed about the service Key Club renders

Websites FOR MAINTENANCE: Make sure to compress files Use Widgets! Large files increase bandwidth and ultimately causes slow loading Use Widgets! Software gadgets used to provide interactive content Examples: Calendars, Polls, Photo Galleries etc. .This role requires knowledge on dates and happenings of current club projects and plans. The editor make sure the public is informed about the service Key Club renders

Key Memories, Key Frames, Key Club Social Media Key Memories, Key Frames, Key Club

Social Media WHAT TO USE: EXAMPLES PURPOSE & BENEFITS Facebook, YouTube, Tumblr, Instagram, Pinterest, & Twitter PURPOSE & BENEFITS Post reminders, events, and announcements to share Provides members with more common medium to receive updates Acts as a means of archive

Social Media SOFTWARE TO UTILIZE: REMIND GOOGLE FORM DROPBOX Send reminders and announcements to your whole club at once GOOGLE FORM Allows people to access and gain information from members via surveys DROPBOX Allows easier access for sharing files. AKA parental forms/waivers ADOBE ACROBAT Create fillable PDFs, Essentially allows easier completion of needed forms

GENERAL TIPS Guide to Success

GENERAL TIPS Show members Technology SafeKEY 1 2 3 4 Improve your club’s organization Take advantage of emails Educate Members Join Google reflector for Editors Show members Technology SafeKEY Teach them what is appropriate and what is not

The importance of brand recognition WHY GRAPHIC STANDARDS? The importance of brand recognition

CNH|KEY CLUB

CNH | Key Club

Helpful resources, tools, and programs

HELP! I don’t know what to do! Google Officer Reflector Groups tinyurl.com/AllEditors tinyurl.com/DivisionNewsEditors Email the District Editors cnhkc.dne@gmail.com cnhkc.dte@gmail.com TIP: Screenshots of your helpful emails may be inserted into award applications.

CyberKey cnhkeyclub.org > Officers > Editor Club Contest Guidelines Key Club Brand Guide Ask your officers Clarify your duties (President, Lt. Governor) Get trained by your predecessor BEE inspired! Examples in the District Newsletter, ISSUU, Pinterest, Behance

smallpdf.com

TIPS & TRICKS SAVE OFTEN (back up your files) Set soft deadlines (the 48 hour rule) Remind Frequently ( make it easy) Set firm expectations (of yourself, too) Divide up your work BEE-lieve in your self!

? ? Questions? Comments? Concerns? Go for it!

Acknowledgements The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years. Mark Ubongen, 2012-2013 District News Editor Kelly Chan, 2013-2014 District News Editor Kevin Chu, 2014-2015 District News Editor Tina Bui, ,2015-2016 District News Editor Teryn Ngo, 2016-2017 District News Editor Deidra Dilworth, 2016-2017 District Technology Editor