Group no. 15 Evangelyne Byrsat Felix Bilung Hasting R Marak Jelna Sangma Jesica R marak

Introduction Time management is the utilising of the available time/ given time usefully. It can be said as self- management. It is one’s ability to plan, organize, direct and control.

Definition of Time Management Earl of Chesterfield says “ know the true value of time;snatch,sieze,and enjoy every moment of it. No idleness, no delay, no procastination;never put of till tomorrow what you can do today.” When a person says that he has no time, what he actually means is that he is unable to manage his time properly. If you want to get anything done ,it is said that you need to ask a busy person. A busy person can manage to do many things, they are able to do many things in spite of their busy schedule.

Characteristics of time Time is money: today in the contest of globalization, time is also considered as one of the prime investment factor. Every delay eventually means loss of money. Time is an asset: Our lives are either spent in doing nothing at all, or in doing nothing to the purpose, or in doing nothing that we ought to do. We are always complaining that our days are few and acting as though there would be no end of them.

Time is an opportunity: It is a chance given to an individual to create,innovate,and manufacture something. Time is priceless: Harvey Mackay says, “Time is free, but it is priceless. You can’t own it, but you can use it. You can’t keep it, but you can spend it. Once you’ve lost it ,you can never get it back.” Time is not given to us all at once: It is parcelled out bit by bit, moment by moment. It is divided into years,months,days, hours,minutes,seconds and even fractions of seconds.

Time is precious: Time is a gift from God Time is precious: Time is a gift from God. It is precious ,once moment is lost, wasted it can never be recovered. It will forever remain a part of our history, indelibly written in our past, unchangeable.

Time Management Techniques Everyone has same amount of time. But some have managed to find time to do things they love, and others have allowed the demands, pressures and responsibilities of life to dominate them. Here are some of the techniques to help you manage your time effectively and can increase your success and help you.

1.Make a schedule: Scheduling is the process by which you look at the time available to you and plan how you will use it to achieve the goals you have set. Scheduling helps in understanding what you can really achieve and in making the best use of the time available.It allows you enough time for things that you absolutrly needed to do.time scheduling minimizes stress and even helps you to handle the unexpected.

2.Grouping of activities :The activities that you carry out in a day can be grouped into two categories. Maintenance tasks :These are the activities that ensure you to survive, like sleeping,driving,standing in queue,eating,dressing,grooming etc. Improvement tasks :These activities ensure you thrive and add value by moving you closer to your long term objectives. If you can combine these two tasks you are considered good at managing your time.

3.Break it down: When you are faced with a lot to do, there are three simple and valuable things you can do: I. Break things down into small pieces. ii.Prioritize and put timelines around each task. iii.Begin with the first item.

4. Do one thing at a time: Most people have difficulty doing one thing at a time. They prefer to have a hand in many things at the same time in the name of multi– tasking and efficiency. The danger with this approach is that you will finish many things at about 80 percents instead of doing the most important thing at 100 percent. Sometimes the problem is that o don not know what the most important thing is; at other times the problem is that you are not able to focus. Multi-tasking can also mean that you are running away from the one most important thing that you must do. One very important task totally completed is worth more than a few tasks nearly complete.

5. Delegation. You don’t need to do everything yourself 5. Delegation. You don’t need to do everything yourself. If necessary, spend little time training the person to whom you’re delegating the task, but that little time spent training will pay off in a lot of time saved later. Delegation allows you to focus on the core tasks and project you should be focusing on.

6. Avoid unnecessary interruptions: Interruptions can create an unproductive day or days. Identify the distractions around your workplace and try to eliminate or minimize them. The distracters could be the papers lying around or a mobile call, or an email and even a co-worker or a visitor. The biggest distraction, for most people, is the internet.

7. Identify the time- wasters: Where do you spend a lot o your time 7.Identify the time- wasters: Where do you spend a lot o your time. Take a close look at these things and really think about whether they are necessary? Find out if there are ways to reduce, minimize or eliminate these things. Some of the time –wasters are: frequent interruptions by visitors or telephone/ mobile calls; too many ineffective meeting, lack of planning, inability to say “no”, procrastination, indecision, lack of priorities, failure to delegate or delegating without authority.

8. Do not become a slave of your routine. Re-think you’re routine 8. Do not become a slave of your routine. Re-think you’re routine. Often we get stuck with our routine. We need to find a way out to make the day interesting. What is it that on your priorities. You’re the creator of of your life. Therefore, make a routine that’s more pleasant, more optimal, more filled with things you love.

9. Outsourcing. If you can’t delegate, see if you can outsource 9. Outsourcing. If you can’t delegate, see if you can outsource. With the internet, we can connect with people from all over. You can outsource many things, from small tasks to checking email, to legal word, to designing, to editing, to proof- reading and more. That allows you to focus on the things you are best at; the things you love doing, and saves you a lot of time.

10. Learning to say no. Inability to say “no” is one of the time stealers. If you say “yes” to every request, you will never have any free time. Learn to say “no” to everything except the essential requests.  

Points for reflection,discurssion and action Reflect on the phrase, ‘Time is Money’ and write a short paragraph. Identify some of the time wasters in your daily life List out your tasks of the day in the order of priority and reflect on them and share your findings with a time management expert. much time you spend on each. How do you spend your leisure time? List your favorite hobbies and calculate how Make yourself a routine for normal, day and another for your holiday.  

“You cannot increase the quality or quantity or your achievement or performance except to the degree of which you increase your ability to use your time effectively.”- by Brian Tracy.

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