Community Development Block Grant Income Surveys 101 & FY 2017 CDBG Application Process November 17, 2016 Alan J. Dunstan, County Board Chairman Frank Miles, MPA, Administrator

Welcome and Introductions Frank Miles, MPA

CAPER Public Meeting Lisa Mersinger

Planning & Development Environmental Grants Kim Petzing

Infrastructure Loan Program James Arnold

Residential Demolition Program Update James Arnold

Determining Eligible Project Areas Lisa Mersinger

Determining a Low/Mod Area A low/mod activity is and activity that serves an area or population that is 51% or higher in low/mod residents or clientele. A low/mod area can be determined by either the 2010 U.S. Census or valid MCCD administered income survey. A income survey is only conducted if the project area is not recognized as low/mod via the U.S. Census Data.

2010 Census Maps 2010 Census Maps and data sets are located at http://www.co.madison.il.us/CommunityDevelopme nt/CommunityDevelopment_2010CensusLow- ModMaps.shtml

How was 2010 Census Data Determined? The statistical information used in the calculation of estimates identified in the 2010 Census data sets are based on data from the 2006-2010 American Community Survey (ACS). This information was then forwarded to us by the U.S. Department of Housing and Urban Development (HUD). Source: https://www.hudexchange.info/manage-a-program/acs-low-mod-summary-data

Income Survey Life Income Surveys will be valid for 5 years from when the first income survey letter was mailed. Please note that income surveys are only good for the specific project area. If a project area/ location changes in subsequent years, the income survey will not be valid for the new project.

Income Surveys for FY 2017 If you would like to have an income survey conducted (started) for your community for FY 2016, all materials, (maps, resident addresses, postage) must be received by MCCD NO LATER THAN 3pm, Friday, December 9, 2017. FY 2017 Income Surveys will run concurrently with the Competitive Application Process. Income surveys must be completed by the CDBG Application deadline.

Invalid Income Surveys Any income survey’s completed PRIOR TO January 1, 2014 are no longer valid.

How do I request a survey? Lisa Mersinger is the income survey staff person, and will help determine if your project would be a good survey candidate. 618-296-4398

CDBG Eligible Activities & National Objectives Lisa Mersinger

Timeline Preliminary Application Date (by appointment only) March 3, 2017 Application Due Date March 10, 2017 Application Review March 13-24, 2017 Grants Committee Review May/June, 2017 Madison County Board Approves Recommendations June 15, 2017 Annual Action Plan Submitted to HUD August 15, 2017 Program Year 2017 Begins October 1, 2017

2017 CDBG Application Overview Anticipated CDBG Allocation is $2,753,393 Communities are limited to $100,000 in total grants The minimum application threshold is $30,000 Municipalities may only apply for projects located within their corporate boundaries Townships may only apply for projects located in unincorporated areas

CDBG National Objectives Projects that meet our national objectives: Projects that benefit low/moderate income persons. This is our primary objective. 2.Prevention or the elimination of slum and blight.

CDBG Funds Requested Per Capita Per Capita funds are based on the total dollar amount spent for each person residing in a project area as determined by the HUD 2010 Census, or a Madison County Community Development Administered Income Survey area. CDBG funds Requested Per Capita: $1-100 5 Points $101-$200 4 Points $201-$400 3 Points $401-$800 2 Points $801 or > 1 Point

Priority Activities High Priority Activities (12 points if detailed, 10 points if no details) Sewer and/or Water Tap-on to an Existing Main Fire Stations or Equipment for Fire Departments Drainage Improvements   Medium Priority Activities (10 Points if detailed, 8 points if no details) Street, Curb, and Gutter Improvements Sidewalks and Street Lighting Bridge Replacement Low Priority Activities (unlikely to be funded with CDBG funds) (5 points) Improvements to Senior Citizens, Community, or Recreation Centers Applications that trigger relocation of households or businesses will be moved to the bottom of the pointing list. Applications for park enhancement will no longer be accepted through the CDBG application process. There are funding opportunities through the Park Enhancement Grant, as well as the Park Loan.

Eligible Activities Water, drainage and sanitary sewer projects Sewer and water tap-ons to an existing main Fire station/ fire equipment Street improvements, curb and gutter Demolitions- private and commercial Bridge replacements Sidewalks and street lighting Senior center/ community centers

Ineligible Activities Rehabilitation and general maintenance is not eligible. i.e. pot hole repair, sewer cleaning etc. Repainting water towers Generators Funds may not be used for rehabilitation of buildings that are used for the general conduct of government. (except for ADA accessibility, and fire station construction/rehabilitation)

Forced Account Labor Forced account labor may only be used in conjunction with the Madison County Highway Department.

Changes to the 2017 CDBG Application- Leveraged Funds Financial Commitment to Community Development -(Jurisdiction Population <500) -Percent of non-CDBG funds invested in total project cost >10% 5 Points 7.1% -10% 4 Points 4.1% -7% 3 Points 1.1% - 4% 2 Points <0-1% 0 Points Financial Commitment to Community Development -(Jurisdiction Population 501-1,000) –Percent of non-CDBG funds invested in total project cost >20% 15.1% -20% 10.1.1% -15% 5.1% -10% 1%-5% 1 Point Financial Commitment to Community Development –(Jurisdiction Population 1,001- 5,000) –Percent of non-CDBG funds invested in total project cost >30% 25.1% -30% 20.1.1% -25% 1%-15% Financial Commitment to Community Development –(Jurisdiction Population > 5,000) –Percent of non-CDBG funds invested in total project cost >40% 35.1% -40% 30.1.1% -35% 1%-25%

Required Documentation ADA Self Evaluation and Transition plan OR ADA Self Evaluation Plan Worksheet is mandatory documentation. Without this documentation your application will be incomplete, and NOT be considered for CDBG grant funding. Communities must hold a public meeting and must provide the public with 10 days advance meeting notice. Failure to hold a public meeting will result in Application Denial. The following documentations are required documents of your 2017 CDBG Application Current Fair Housing Resolutions; Certifications; Application Resolutions ; ADA Self Evaluation & Transition Plan Adoption Resolution (dated within 12 months of the application deadline, March 10, 2017); Citizen Participation form complete with public comments.

Professional Service Procurement Procurement of Engineering with Municipal Funding: Municipalities are responsible for the funding Engineering is due to MCCD by October 1, 2017   Please note: if your municipality is using the Madison County Highway Department for engineering, your municipality is exempt from the procurement process.

Professional Service Procurement Procurement of Engineering with Madison County Funding: The RFQ process must include: RFQ, including evaluation criteria RFQ distribution list (list of firms RFQ was given to) Copies of each RFQ received, including scoring sheets for each RFQ Municipalities recommendation based on RFQ scoring criteria   Municipalities must have requested RFQ documentation to us by October 1, 2017. Failure to RFQ documentation on time could result in a deduction of points on future application scoring.

Updated Scoring Sheet

Updated Scoring Sheet

Updated Scoring Sheet

Updated Scoring Sheet

Electronic Application An electronic copy of the FY 2017 Application is available at: http://www.co.madison.il.us/departments/community_development/c ommunity_development_block_grant_(cdbg)_program.php

Important Dates to Remember There will be a Preliminary Application Review, by appointment only, on Friday, March 3, 2017. Applications are due on Friday, March 10, 2017, no later than 4:00pm at the Community Development office.

Change in Project Scope AFTER Funds are Awarded If a community wishes to make substantial changes to their project scope AFTER they have been awarded CDBG funds, Madison County Community Development will require a request for change in scope/location from a community. In order to process a change in project and/or a change in project location:

Change in Project Scope AFTER Funds are Awarded (continued) The community/developer must hold a public meeting, in which the community is in support of the revised scope of work; The community must pass an updated project resolution; The community/developer must formally request a change to the scope of work, and a new application will be required to initiate the process for a change in scope of work must be submitted along with the community meeting minutes and updated resolution; MCCD will regrade the new project. If the project does not meet or exceed the project pointing that was the basis for the initial grant award, the community will either not be able to change the project scope, or the grant money will be awarded to the next community in line that did not received funding through the competitive process;

Change in Project Scope AFTER Funds are Awarded (continued) If there is no change in project pointing, communities or the project grant will be charged for the following: Any costs associated with the publication or staff fees for a substantial amendment; Any costs, including staff time, associated with the completion of a new environmental review; Any costs, including staff time and publication fees associated with the new projects that are identified in a flood plain; Any costs, including staff time and publication fees associated with the publication of a Request for Release of Funds. Any other costs incurred, including staff time, consultation or publications needed for the newly identified project environmental.

Questions?

If you are unsure about how to complete an application- please stay- and we will go over this in great detail.

Meeting a National Objective Federal regulations require all projects to meet one of the two national objectives of 1) benefit to low and moderate income persons, and 2) prevention or elimination of slums or blight. The first objective is considered the "primary" objective of the CDBG program, and is therefore given more weight. Please note that any income surveys completed prior to January 1, 2014 are no longer valid. 1. Projects where 51% to 60% of persons benefiting are low and moderate income will receive 9 points.  2. Projects where 61% to 100% of persons benefiting are low and moderate income will receive 12 points.   3. Projects that meet standards for the other national objective (elimination of slums and blight) will receive 8 points.

Minority Impact 1. Projects with documented evidence that 20% or more of the persons benefited are minority persons will receive an additional 3 points. 2. Projects with documented evidence that 10% to 19% of the persons benefited are minority persons, will receive an additional 2 points.

Health, Safety & Welfare Projects that have a clear emphasis on environmental protection, or energy conservation will receive an additional 2 points.  

Questions?