Digital Transformation 10.09.2018 Digital Transformation Opportunities in Advanced Data Capture

10.09.2018 Advanced Data Capture

Take the Data. Leave the Paper. Partners Only Take the Data. Leave the Paper. The key value of any document is the information it contains. Fixed forms (questionnaires, surveys) Semi-structured (invoices, purchase orders) Unstructured documents (contracts, letters)

Partners Only Workflow Automation

Advanced Data Capture – Invoice Processing 10.09.2018 Advanced Data Capture – Invoice Processing

Procure To Pay Process According to Aberdeen, despite the availability of technology that can drastically reduce the mountains of paperwork and inefficiencies plaguing accounts payable, few companies have addressed AP transformation like other processes essential to the business.[3]

Accounts Payable – Paying an Invoice

Invoice Processing Solution 10.09.2018 Solution Architecture – Invoice Processing This diagram illustrates which steps of the AP process are covered by an invoice capture solution. They include invoice capture, data extraction, validation and correction. Now, invoices in EDI and XML format do not need to go through a capture system as the ERP system can process them directly. But invoices in traditional paper and PDF formats need to be captured and processed through the data extraction and validation system which the invoice capture solution should provide. The validated data along with the invoice image is delivered to the approval workflow and/or ERP system. Invoice Processing Solution

Recognition & Validation 10.09.2018 Straight-Through Processing Invoices that have passed all validations and matched a PO can be immediately posted in the ERP system, skipping any manual review Input Recognition & Validation Data review Approval and Posting Straight-through processing Invoices that have passed all the validations, can be immediately sent for approval. If they have been successfully matched against a PO and approval is not required, the invoice can be sent straight to payment.

Recognition: Different Document Types Structured Documents > Forms Semi-Structured Documents > B2B Correspondence Unstructured Documents > C2B Correspondence Data at Fixed positions Data is in logical groups but positions are unknown. Data may be anywhere in the document.

Companies that automated their AP process report… 10.09.2018 Companies that automated their AP process report… More than 2 times reduction in invoice processing costs Faster processing cycle Reduced processing costs x2 Companies that have automated their AP process including the invoice capture generally report more than 2 times reduction in invoice processing costs and more than 50% increase in the speed of invoice processing. More than 50% faster invoice processing cycle +50% According to research published by Aberdeen Group, 2013

Target Industries | Audience The CapturePoint Transformer Cloud Service is a “horizontal” solution to address the ad-hoc document conversion needs at an office. It adds value to almost all industries and fits well in SMB offices and departments within large enterprises. SMALL BUSINESS MID MARKET ENTERPRISE

 $ Q §§ Your Benefits Reduce Operating Costs Automating manual tasks Deploying a single input management platform Reducing paper filing/storage Q Improve Information Quality Improving information sharing Leveraging a common set of business rules Reducing errors  Accelerate Business Processes Shortening cycle times Reducing exception processing Enhancing customer relationships Improving knowledge worker productivity Compliance Ensuring compliance / auditability Improving visibility into business processes Improving litigation preparedness §§

Some Customers Customers

10.09.2018 Project Presentation

Painted Pony Petroleum Ltd. Market Vertical: Natural Gas Producer Partners Only Painted Pony Petroleum Ltd. Market Vertical: Natural Gas Producer Challenges: Execution Speed Paper Intensive Storage Cost Implemented Solution: Product: OpenText Capture Centre 5 Field 50K ppy with MetaMove Custom PFI Services Services: 10 days of services to build a data capture solution that can reduce the amount of time, effort and resources required to process invoice documents. Once the Data is extracted a PDF file is created and forwarded to two locations first to a network share where their AP Nexus ERP system monitors and another forward to another file share where that is being monitored by the Xerox DocuShare Enterprise Content Management (ECM) system. ROI- 4 Months Fairly new install received positive feedback from customer Accuracy and Speed to process invoices electronically. Approximate Cost: $25k