Senior Team Manager/Treasurer Meeting August 16, 2016

Agenda Welcome Introduction of Staff Late Fall Tournaments Treasurer Duties/Banking Weather Policy TeamSnap IFJ Night at Indy Eleven Q & A

Introduction of Staff Indiana Fire Juniors Business Director Christina Hord Indiana Fire Juniors USYS Admin Director Lisa Macdonald

Late Fall Tournaments and Leagues All applications for Indianapolis College Showcase have been completed Managers will need to complete other late fall tournament applications and payment unless otherwise directed (CASL/Fall Fusion) Club will complete all COACS applications Take a look at your spring tournaments now Club has completed all MRL applications

Communication with Club or League All communications should go through GOT This allows for a faster response and a paper trail Instructions on inputting a support ticket can be found on our website

Treasurer Duties/Banking 5/3 Bank checking documents and credit cards Teams will be invoiced for any registration paid by the Club (for example: league registration/ICS/COACS)

Weather Policy Everyone must leave fields under any of the following conditions: Audible thunder Any visible lightning Grand Park beacons and/or sirens are active Instruction to clear fields by authorized personnel Evacuate all players to parent cars – if not possible then evacuate to closest building shelters.

Team Snap Make sure all families have accepted invitation Go to Messages, New Email and view the list of families – if you see a players name crossed out and “no email” contact the family. They either need to enter a valid email or do not have the “Receive Team Emails” checked in their profile. To utilize text messaging in TeamSnap you’ll need to make sure all families have “Allow team to send me text message at this number in their profile. Keep your calendar up to date Ask families to keep their availability for practices/games up to date

Indiana Fire Juniors Night at Indy Eleven Saturday, September 17 Indy Eleven v Miami FC All IFJ players will receive one (1) player ticket Parents will need to purchase their own tickets We will sit in a block together Information will be coming soon on how to RSVP for the evening

General Q & A A few miscellaneous notes: All parents will be asked to keep their own volunteer hours this year – with a group so large fielding questions daily (especially after volunteer signups are emailed) has become difficult on staff Lisa has handout with GOT sign in info and confirming their league placement Managers should always check with coaching staff on tournament assignments