EndNote X2 Training Materials Basic Workshop NUS Medical / Science Library c2008 NUS Libraries

EndNote X2 Training Materials Objective EndNote X2 Training Materials To Learn to use EndNote software to manage references and easily insert / format citations, create bibliographies in your publication NUS Medical / Science Library c2008 NUS Libraries

EndNote X2 Training Materials What is EndNote X2 Training Materials A software that: stores and organizes references found from many sources inserts these citations into a Word document, and automatically format your references according to a predefined citation style NUS Medical / Science Library c2008 NUS Libraries

Flow Process in EndNote EndNote X2 Training Materials Flow Process in EndNote Search and save References (eg. PubMed, Web of Science) Import Export Microsoft Word “Cite While You Write” JAMA / Vancouver citation style Other citation styles NUS Medical / Science Library c2008 NUS Libraries

5 Steps to Import Citations into your research paper EndNote X2 Training Materials Install EndNote on your PC/Laptop Create an EndNote Library Collect References and Import into EndNote Insert (Cite) the References in Microsoft Word Change Reference (Citation) Style NUS Medical / Science Library c2008 NUS Libraries

Step 1: Install EndNote on PC/Laptop EndNote X2 Training Materials Login to NUSNET on NUS campus (login via WebVPN for off-campus) Click on http://software.nus.edu.sg/catalogue/sc-setup.exe to install the Software Catalogue Client 1.2 In your PC, go to Start -- > All Programs  Software Catalogue  Click on Software Catalogue Client 1.2 A window opens, entitled Software Catalogue. On the left, under Software Category, click on Specialised Applications Click on EndNote X3 to install NUS Medical / Science Library c2008 NUS Libraries

Step 2 : Create an EndNote Library EndNote X2 Training Materials Open EndNote. Click on File  New... to create a new EndNote Library. Enter a filename. Click Save. Now that we’ve installed, create a Library or new database to store your citations Top-icons for common functions such as import references Left panel window – is where you would create sub-folders, search free databases directly within EN Righ panel window is where all your references would be listed. Preview window: shows a preview of each reference highlighted NUS Medical / Science Library c2008 NUS Libraries

Step 3 : Collect References/Citations EndNote X2 Training Materials Method 1: Search in databases and export citations (PubMed) Method 2: Search PubMed directly in EndNote Method 3 : Manually enter a Reference NUS Medical / Science Library c2008 NUS Libraries

EndNote X2 Training Materials Step 3 : Collect References/Citations Method 1 Search in databases and export citations EndNote X2 Training Materials Perform search in PubMed Mark references to be saved From the Display drop-down menu, select MEDLINE. From the Send to drop-down menu, select File. Save the file as a .txt file Keywords: real time pcr and fatty acids NUS Medical / Science Library c2008 NUS Libraries

Method 1 Con’d: Import into EndNote EndNote X2 Training Materials Open an EndNote library previously created. To import references, click on . A dialogue box “Import” appears: Import data file: Browse for the saved file from PubMed Import option : Click Other filters. Look for the database name PubMed (NLM). Click Choose. Click Import. The references will appear in your active EndNote Library. NUS Medical / Science Library c2008 NUS Libraries

EndNote X2 Training Materials Step 3 : Collect References/Citations Method 2: Search PubMed directly in EndNote EndNote X2 Training Materials Valid only for Freely Available Databases This Method good for Known Citations In an EndNote Library, under Online Search on the left, click on PubMed (NLM). Enter keyword in search box Retrieved records from 1 through XX. Enter the desired number for XX. All records (relevant?) will be saved into EndNote Also search NUS catalogue NUS Medical / Science Library c2008 NUS Libraries

EndNote X2 Training Materials Step 3 : Collect References/Citations Method 3: Manually Create a Reference in EndNote EndNote X2 Training Materials Useful for working papers / manuscripts which are not found in databases In an EndNote Library, at the top, click on ReferencesNew Reference Under Reference Type:, click on the drop-down menu and select accordingly (eg. Web Page) Enter information such as author, year, title Simply click on X (close the window) and the reference will be saved NUS Medical / Science Library c2008 NUS Libraries

EndNote X2 Training Materials Other Features EndNote X2 Training Materials Remove Duplicates In an EndNote Library, click References on the menu bar Find Duplicates Organise References into Groups (or folders) Highlight a reference in EndNote Library Right – Click Add References To  Create Custom Group… Type a group name. Enter. Auto-Filtering with Smart Groups Compress a Library and Email to Colleague Direct Links to Web of Science via Library Proxy NUS Medical / Science Library c2008 NUS Libraries

CWYW Toolbar in Microsoft Word

Step 4: Insert References in Word (Cite While You Write) EndNote X2 Training Materials Step 4: Insert References in Word (Cite While You Write) In an EndNote library, highlight a reference. In Microsoft Word, place cursor at insertion point. Look for the EndNote toolbar: For Word 2003, click on 4th button Insert Selected Citation(s) For Word 2007, click on the button Insert Citation. Click Insert Selected Citation(s). The reference is inserted. NUS Medical / Science Library c2008 NUS Libraries

Step 5: Change Reference Style EndNote X2 Training Materials Step 5: Change Reference Style In Microsoft Word, look for the EndNote toolbar: For Word 2003 & below, click on the 3rd button Format Bibliography. For Word 2007, go to Style:  Select another style Under With output style, click Browse... Select the desired journal style. Eg. JAMA The references are now re-formatted. NUS Medical / Science Library c2008 NUS Libraries

NUS Medical / Science Library Other CWYW Features Customize Citations Edit Citation(s) Use this command to make any changes inside a citation, such as adding page numbers or removing author names from author-date citations. Edit Library Reference(s) This command allows you to quickly access the specific record for any selected citation. NUS Medical / Science Library

NUS Medical / Science Library Other CWYW Features Additional CWYW Features Insert Note Use this command to insert explanatory notes to be numbered as though they were bibliography entries, and then placed in the bibliography. NUS Medical / Science Library

NUS Medical / Science Library Other CWYW Features Additional CWYW Features Unformat Citation(s) This command will remove the formatted bibliography and citations and replace all citations with plain-text placeholders that EndNote can match to library records to create formatted citations. This command is commonly used when moving documents between word-processing programs. NUS Medical / Science Library

NUS Medical / Science Library Other CWYW Features Additional CWYW Features Remove Field Codes This command will create a second copy of the document with all EndNote field coding removed (you can generally recognize field codes such as formatted EndNote citations by their turning grey when you select them in Word). It is used when sending documents to a publisher because the field coding used for EndNote citations can sometimes cause problems for publishers’ page layout programs. NUS Medical / Science Library

NUS Medical / Science Library Other CWYW Features Additional CWYW Features Export Traveling Library EndNote creates a hidden “traveling” library containing only the references used in each paper. This traveling library is part of the coded information contained in each citation. Use this command to export the references (exclude Notes, Abstract, Figure & Caption) in this traveling library to a regular EndNote library. NUS Medical / Science Library

EndNote X2 Training Materials EndNote vs EndNote Web Features EndNote EndNote Web Advantages Work on references and cite independent of Web – less processing time Web-based : longer processing & connection time Full install on computer. No expiry. Account expires if you leave NUS Stores unlimited no. of references Max. 10,000 references only Store full-text (eg. PDF, sound files) Unable to store full-text Disadvantages References stored on local computer. Needs to save and move references to another computer. Can work on references anywhere with Internet (renew account every 12 months via NUSNET) NUS Medical / Science Library c2008 NUS Libraries

NUS Medical / Science Library Help Email : askalib@nus.edu.sg or ts.support.asia@thomson.com LION – How to Use EndNote LION – How to Use EndNote Web EndNote X3 Getting Started Guide EndNote X3 Tutorial - View Online or Download EndNote FAQs EndNote Discussion Forum NUS Medical / Science Library

EndNote X2 Training Materials More Info! For assistance with installation via NUS Software Catalogue, contact itcare@nus.edu.sg  Best Wishes in Your Referencing Medical / Science Library Email: mdlib@nus.edu.sg or sclib@nus.edu.sg Info Desk Tel: 65162454 NUS Medical / Science Library c2008 NUS Libraries