Glebe Harbor – Cabin Point Property Owners Association General Membership Meeting – April 29, 2017

Sanitary District Implementation: Next Steps Lease of GH-CP Recreational Facilities and Assets Management Agreement Between Westmoreland and GH-CP FY 2016 – 2017 GH-CP Sanitary District Budget FY 2017 – 2018 GH-CP Sanitary District Budget

FY 2016 – 2017 Sanitary District Budget FY 2016 – 2017 Budget approved by Sanitary District Board (Westmoreland County Board of Supervisors) August 8, 2016. GH-CP POA Operations from May 1, 2016 to April 30, 2017 funded by Annual Dues from Members. All POA Operations funded for the fiscal year ending tomorrow. FY 2016 – 2017 Budget will fund $55,725 in Operations and Contingencies for May and June 2017. FY 2016 – 2017 Budget includes $210,275 for Capital Projects, including Dredging and Shoreline Management.

FY 2017 – 2018 Sanitary District Budget GH-CP Board of Directors submitted proposed budget on February 27th. County Administrator accepted all income and expense items as presented and proposed. Sanitary District Board (Westmoreland County Board of Supervisors) was presented the County’s SD Budget Proposal on April 12th. Sanitary District Board approved the budget as proposed on April 27th.

FY 2017 – 2018 Sanitary District Budget Budget assumes approximately $70,000 of the FY 2016 – 2017 SD Budget will carry over to 2017 – 2018. FY 2017 – 2018 Budget targets $158,000 available for capital projects, including dredging and shoreline management. FY 2017 – 2018 Budget targets $171,000 for operating expenses and contingencies.

GH-CP Member Services

Owner Information Form Principal owners who desire access to Sanitary District facilities may request Facility Access Cards by submitting a Property Owner Information Form to the POA office. Forms are available on the POA web site (www.gh-cp.org) or can be requested by calling the POA office (804-472-3646). Each Facility Access Card will bear the name of the Principal Owner, a property location, Tax ID Number, a unique identification number and barcode for future use. All property owners are encouraged to submit Property Owner Information Forms to provide their contact information, to request boat trailer decals to facilitate access to boat ramps, and to request rental of boat storage spaces if desired.

Property Owner Information Form

Access Cards Will be about the size of a driver’s license Will be laminated Issued one time (not annually as before) Issued with Principal Owner’s last name If lot is unimproved, property location will be the street name.

Access Cards (Draft) 000001

Access Cards At least one person in any group of users at any Sanitary District facility must carry a valid Facility Access Card and vouch for the others in their group. Additional rules apply at the Clubhouse and Pool.

Decals Under the  Sanitary District, we will not be issuing decals for vehicles or collecting tag numbers EXCEPT for those trailers or RVs that will be renting a storage space, and trailers that will be using the boat ramps.

GH-CP Sanitary District Rules for Using GH-CP Sanitary District Recreational Facilities

RULES FOR USING GH-CP SD RECREATIONAL FACILITIES Our Goal: To provide property owners with the broadest access possible, consistent with: Keeping all users, volunteers, and employees safe, Respecting other users and neighbors, and Maintaining the facilities in good working condition.

RULES FOR USING GH-CP SD RECREATIONAL FACILITIES Process: Rules have been drafted by the GH-CP POA Board and working with the County as one of the documents required to stand up the Sanitary District. Virginia laws & Westmoreland County ordinances apply Other restrictions are largely drawn from past rules Westmoreland County Sheriff enforces Review: There will be an annual review of all rules. Ideas for improvements may be shared with the GH-CP POA Board of Directors at any time.

Patrolled by the Westmoreland County Sheriff’s Department RULES FOR USING GH-CP SD RECREATIONAL FACILITIES Glebe Harbor-Cabin Point Sanitary District All Facilities and Beaches are Private and for the Exclusive Use of District Property Owners GH-CP Sanitary District GH-CP Property Owners Assn Patrolled by the Westmoreland County Sheriff’s Department 804-493-8066 Access: Use is restricted to District Property Owners, including Associates, Lessees, & Guests. Facilities are not open to the public. General Rule: One person in a group must carry a valid Facility Access Card and vouch for other persons in the group. Applies at all facilities.

At the Clubhouse: Normal Operating Hours Office hours/doorbell RULES FOR USING GH-CP SD RECREATIONAL FACILITIES At the Clubhouse: Normal Operating Hours Office hours/doorbell Volunteer hours Key loans to event hosts Access card scans & new locks Open Use Events POA sponsored, open to all Anticipate new events Private Events Private Use Rentals to property owners

At the Picnic Pavilion & Tennis Courts: RULES FOR USING GH-CP SD RECREATIONAL FACILITIES At the Picnic Pavilion & Tennis Courts:

At the Swimming Pool: Opens Saturday, May 27 RULES FOR USING GH-CP SD RECREATIONAL FACILITIES At the Swimming Pool: Opens Saturday, May 27 Open Weekends Only until June 16 Regular Hours Monday-Thursday: Noon-7pm Friday: Noon-8pm Saturday & Holidays: 10am-8pm Sunday: 10am-7pm Users will sign in &out Safety Document usage Identify potential misuse

At the Swimming Pool: The Pool Manager Rules: Safety First RULES FOR USING GH-CP SD RECREATIONAL FACILITIES At the Swimming Pool: The Pool Manager Rules: Safety First Children under 9 must be accompanied by a responsible person 16 years or older Children 9 to11 years old who pass a swim test administered by the Pool Manager may use the pool unaccompanied Adult Swims, Crowded Conditions, Large Group Requests No glass containers Alcohol only at POA sponsored events “The Pool Manager has the authority to enforce all rules and may ask any person failing to observe them or otherwise conducting themselves improperly to leave.”

On the Beaches: RULES FOR USING GH-CP SD RECREATIONAL FACILITIES Glebe Harbor Beach Beaver Pond Beach Cabin Point Beach Crystal Lane Beach

On the Beaches: All Westmoreland County ordinances and RULES FOR USING GH-CP SD RECREATIONAL FACILITIES On the Beaches: All Westmoreland County ordinances and GH-CP SD rules governing the use of firearms, consumption of alcohol, and fireworks apply. Open fires are not permitted, although enclosed portable grills may be used. Consumption of alcohol on beach areas is permitted, if such behavior or conduct does not endanger one’s self or others.

At the Boat Ramps: Locks have been removed Decals will be issued for RULES FOR USING GH-CP SD RECREATIONAL FACILITIES At the Boat Ramps: Locks have been removed Decals will be issued for owners to apply to trailers Owners may check out a hang tag boat trailer decal from the POA office for guest use.

Boat, Trailer & RV Storage Space Rentals: RULES FOR USING GH-CP SD RECREATIONAL FACILITIES Boat, Trailer & RV Storage Space Rentals: Available to district property owners & lessees Decals required Fees go to the POA 45 spaces at the clubhouse 14 spaces at Glebe Harbor Beach See Teresa Edwards if you are interested

RULES FOR USING GH-CP SD RECREATIONAL FACILITIES In Summary, our goals are to: Continue to own and operate these facilities for the benefit of all District property owners under the direction of the County Administrator and the Westmoreland County Board of Supervisors. Balance Broad Access with Safety, Respect, and Good Stewardship.

Dredging, Shoreline Management, and Boat Ramp Projects Glebe Harbor Boat Ramp Project – Estimated cost $167,250 Glebe Harbor Beach Replenishment – Estimated cost $130,000 Dredging Weatherall Creek Inlet Channel/Spit – Estimated cost $503,800 to $595,800

GH-CP POA Business Items Finance/Treasurer’s Report FY 2017 – 2018 Budget New fiscal year May 1, 2017 to June 30, 2018. Thereafter, July 1 to June 30. GH-CP POA Membership approved budget at December 3, 2016 meeting. Budget estimates approximately $71,000 in income (largely reimbursement for employee payroll costs). Includes income from boat, trailer, RV storage rentals, Clubhouse rentals, and social activities and events income. Budget estimates approximately $71,000 in expenses (largest component being employee payroll). Year-end net income of $91 projected.

GH-CP POA Business Items Status of POA-Owned Lot Sales Three lots offered for sale to adjacent lot owners in February 2017. An offer was made on one lot and awaiting scheduling of the closing. Two other lots offered for sale to any GH-CP property owner on April 28th. Offers accepted through May 31, 2017. All three lots appraised at $8,000 and are being offered by the appraised price.

GH-CP POA Business Items Facilities Committee and Pool Committee Member Services Social Committee Neighborhood Watch

Volunteering in Your Community Volunteer Recognition Help Wanted! What Would You Like to Do? How Can I Help?