Information Security and Privacy Very quick overview. Raise your awareness.

Law, Policy, and Standards Provincial Law BC’s Freedom of Information and Protection of Privacy Act (FIPPA BC) BC Privacy Act UBC Policy #104 – Acceptable Use and Security of UBC Electronic Information and Systems 21 UBC Information Security Standards Others: Canada’s Anti-Spam Legislation, Copyright Act of Canada, Policy #130, etc.

FIPPA BC Personal Information: Student name, photo, email address, phone number, student number, addresses, scores, etc. FIPPA BC authorizes UBC to collect personal information if it “relates directly to and is necessary for an operating program or activity” of UBC. “30.1 A public body must ensure that personal information in its custody or under its control is stored only in Canada and accessed only in Canada, unless …” Privacy Fact Sheet by UBC Counsel http://universitycounsel.ubc.ca/files/2017/05/Fact-Sheet-Overview-of-Privacy.pdf

FIPPA BC Some common problematic practices: Use any service for student info that has server outside Canada: Dropbox, Google Drive/Docs, Gmail, iCloud, Microsoft OneDrive, etc. Lack of security measures through out the information life cycle (collection->transmission->use->disclosure/disposal). Collect unnecessary personal information. Collect personal information indirectly. Collect personal information without proper privacy notification (1. UBC is authorized to collect this information; 2. how the information will be used; 3. contact info to answer questions about the collection). Use the personal information other than what it was originally collected for.

UBC Policy #104 In Botany new comer package. http://universitycounsel.ubc.ca/files/2013/06/policy104.pdf Two points Follow all laws and Information Security Standards, and common sense. Same rules for personal systems used for University Business.

UBC Information Security Standards 10 standards for all users, 11 management and technical standards. Good password: easy to remember, hard to crack. Example: 4B0t@nyIn2o17! (#2) Only UBC email account and Workspace for UBC business. (#3) Laptop/mobile device encryption. (#5) Wiping hard drive before recycle.(#8) More info: https://cio.ubc.ca/node/1073

Find out more https://privacymatters.ubc.ca University Counsel website: http://universitycounsel.ubc.ca/access-and-privacy/ UBC Information Security Office: security@ubc.ca or larry.carson@ubc.ca UBC Legal Counsel: paul.hancock@ubc.ca Your local IT staff: helpdesk@botany.ubc.ca

Botany IT Audio/Visual Services Video Conferencing Video taping for seminars and courses Video Live-streaming Video hosting/sharing

Video Conferencing with Bluejeans Bluejeans vs Skype or others? May not be the best video conferencing solution, but Bluejeans is the only video conferencing solution provided by UBC, and supported by Botany IT. Support up to 25 participants. Share video, audio, and desktop display. Support phone in to a toll-free number. Join the conference from smartphone with App. Record the conference session. Integrate with room video conferencing equipment. Free. To book your session: helpdesk@botany.ubc.ca

Video conferencing facilities on campus Botany meeting room 1318 (Cisco SX10 video conferencing system, book the room by login to https://in.botany.ubc.ca) Other available rooms (book through https://forms.students.ubc.ca/scheduling/room-booking) ALRD (Law) B101 – 44 seats ESB 2012 – 80 seats IBLC 182 – 154 seats PCOH 1008 – 24 seats PHRM 1101 – 236 seats SPPH 143 – 28 seats

Video conferencing use cases We did: Remote presentation/interview PhD defense International research group meeting Use your imagination: Cross border joint courses with multiple classroom. Remote education.

Video live-streaming Our solution: OBS (Open Broadcaster Software) + YouTube Feature: Free Portable equipment from anywhere with internet connection 1080p HD video Multiple video source. Picture in picture. YouTube live chat <iframe> to insert the video into your own webpage (Canvas or Connect or others)

Live-streaming use cases We did: CSPB conference 2017. Ten live-streaming sessions. Use your imagination MOOC course.

Need more Info? Botany IT website http://it.botany.ubc.ca/it-services-and-resources/video-hosting/ Email Botany IT at helpdesk@botany.ubc.ca