Tutorial 1 – Creating a Document Microsoft Word 2002 Tutorial 1 – Creating a Document New Perspectives on Microsoft Word 2002 Tutorial 1

New Perspectives on Microsoft Word 2002 Tutorial 1 Plan a document Word is a tool that helps you quickly create documents with a professional look. You should follow four steps to produce quality documents: 1. Plan and create 2. Edit 3. Format 4. Print You will create documents most efficiently if you plan the content before you enter any text. Know what you want to tell your audience. State the information clearly and organize your material logically. New Perspectives on Microsoft Word 2002 Tutorial 1

Word window components New Perspectives on Microsoft Word 2002 Tutorial 1

Windows screen element descriptions slide 1 New Perspectives on Microsoft Word 2002 Tutorial 1

Windows screen element descriptions slide 2 New Perspectives on Microsoft Word 2002 Tutorial 1

Choose commands using toolbars and menus You will use the Standard and Formatting toolbars when you create documents, therefore, you will want to display these toolbars at all times. You can display nonprinting characters, including spaces (.) and the symbol that marks the end of a paragraph, by clicking the Show/Hide button on the Standard toolbar. Using the Formatting toolbar or commands on the Format menu, you can change the font and font size. When you select the Font command on the Format menu, the Font dialog box opens, from which you can select a different font and font size You could also click the Font button and the Font Size button on the Formatting toolbar New Perspectives on Microsoft Word 2002 Tutorial 1

Display non-printing characters You can see non-printing characters by clicking the Show/Hide button. This can be helpful when working on the formatting and appearance of the document. New Perspectives on Microsoft Word 2002 Tutorial 1

Use the Horizontal ruler Word has a horizontal ruler that can be turned on or off and is helpful when positioning and formatting text on the page. It can be used to set margins, tab stops, and indents. New Perspectives on Microsoft Word 2002 Tutorial 1

Enter text in a new document When typing, do not press the Enter key at the end of each line; the insertion point will automatically move to the next line when you reach the end of the current line. Only press the Enter key when you want to begin a new paragraph. This will force a new line or add a blank line if it is the only character on the line. To correct an error, place the insertion point to the right of the error and then press the Backspace key to erase the characters and spaces to the left of the insertion point. New Perspectives on Microsoft Word 2002 Tutorial 1

New Perspectives on Microsoft Word 2002 Tutorial 1 Correct errors A word processor lets you correct mistakes quickly and efficiently through the use of the Backspace and Delete keys. Word's AutoCorrect feature checks for errors as you type and automatically corrects common typing errors. If AutoCorrect does not recognize a word, it alerts you by displaying a wavy red line under the word You can replace an incorrect word by highlighting it, clicking the right mouse button to display a list of alternative words, and then selecting the correct word. Word can also search for more complicated errors by using the Spelling and Grammar checker, which continually checks your document against Word's built-in dictionary and set of grammar rules. A wavy green line indicates a possible grammatical error or an extra space between words New Perspectives on Microsoft Word 2002 Tutorial 1

Use AutoCorrect and Spelling and Grammar checker This figure illustrates what a document with a spelling error and a spacing error would look like. The two errors have been marked by the AutoCorrect feature with a red and a green wavy line. Note that some words are corrected automatically when Word knows what they should be. New Perspectives on Microsoft Word 2002 Tutorial 1

New Perspectives on Microsoft Word 2002 Tutorial 1 Save a document Until you save a document, it is only stored in the computer's memory. If the document closes before you save, it is lost. It is important to make a habit of saving your work frequently to protect it from accidents or power failure. The first time you save a document, you will need to enter a filename. A descriptive name will help you identify the document later New Perspectives on Microsoft Word 2002 Tutorial 1

Enter the date with AutoComplete The AutoComplete feature will automatically complete dates and words you use regularly. After you enter a few identifying letters, Word will display a small box, or ScreenTip, that suggests the full word you are typing. Press the Enter key to accept Word's suggestion, or continue typing to ignore the suggestion. You can turn this feature off or add phrases to the AutoComplete list. New Perspectives on Microsoft Word 2002 Tutorial 1

An example of AutoComplete An example of AutoComplete can be seen in this figure, where the first four letters of the word February have been entered and the ScreenTip shows the completed word suggested by AutoComplete. New Perspectives on Microsoft Word 2002 Tutorial 1

New Perspectives on Microsoft Word 2002 Tutorial 1 Remove Smart Tags A Smart Tag allows you to perform actions that would normally require a different program. Word attaches Smart Tags to certain kinds of text, including addresses, names, and dates. A Smart Tag on a word is indicated by a dotted underline. When you point to a word with a Smart Tag, a Smart Tag icon will appear When you point to the icon, you will see the Smart Tag Actions button Click on the Smart Tag Actions button to view the menu of options for this text item If you do not want to perform any action with the tagged text, you can choose Remove this Smart Tag from the menu. The menu will close and the dotted underline will be removed. New Perspectives on Microsoft Word 2002 Tutorial 1

An example of a Smart Tag Click the Smart Tag Actions button to see a menu of commands related to the tag. New Perspectives on Microsoft Word 2002 Tutorial 1

New Perspectives on Microsoft Word 2002 Tutorial 1 Create an envelope To create an envelope, click Tools on the menu bar, point to Letters and Mailings, and then click Envelopes and Labels. Use the Envelopes and Labels dialog box to verify the delivery address, the return address, any required adjustments to the envelope size, the printer, and so on. If you want to print the envelope immediately, click the Print button in the Envelopes and Labels dialog box. If you want to store the envelope with the letter, click the Add to Document button. The envelope can then be printed at a later time, just as you would print the document New Perspectives on Microsoft Word 2002 Tutorial 1

The Envelopes and Labels dialog box The Envelopes and Labels dialog box lets you specify a delivery address and a return address. It also gives you a preview of the envelope. New Perspectives on Microsoft Word 2002 Tutorial 1