Congratulations – You've been Hired Let’s get organized to do the best job possible!

It’s your first day on the job – How do you feel? Anxious, worried, and scared? Excited, optimistic and energized? Either way – We want you to be successful!

Have Fun – This is Your Life In every job that must be done, there is an element of fun. You find the fun, and “SNAP”, the jobs a game! Mary Poppins Practically perfect in every way http://www.youtube.com/watch?feature=player_detailpage&v=i5IW9wK_HNg

Keys to Success Plan to meet regularly – then attend all of the team meetings Organize roles and responsibilities Over - Communicate with team members and company sponsors and your team TA Mentor Schedule weekly meetings with the company sponsor Schedule 9 hours of time in your calendar to work on your project every week – then record hours on your timesheet Try to do new hard things every week to grow your personal skills and help your project succeed Support your teammates to under-promise and over deliver

Grading Principles and Process The base grade is determined using the grid to the left. Your grade can not be higher. Your grade can be lowered by not submitting the required team and personal documents.

Team Roles Deliverables Manager Project Manager Report Manager Sponsor Liaison Team Leader

Deliverables Manager What data is required to perform the required analysis? Where will you get the data and what is already available from the sponsor? What data can be found from secondary sources? What primary data collection is required? What is your work plan to get primary and secondary data? What is your timeline to gather data, perform analysis, develop conclusions & recommendations and communicate the deliverables? Who will be responsible for each required activity?

Project Manager Keeps a journal of all reimbursable expenses and collects and turns in all receipts to TA. Works with Administrative TAs to clear any reimbursements. Crafts work plan from framework documented in the engagement letter. Heads discussion on project tasks and deadlines. Works with team to assign task to individual team members. Develops Timeline calendar with key events, tasks and deliverables. Develops and maintains an Actions Register of responsible people/timing based on work plan and deliverables. Follows up with team members on work plan assignments and implementation. Prepares the work plan for upload to “My Projects” web site. Manages any changes made to the work plan. Identifies and tracks project objectives and milestones/progress. Approves completion of tasks outlined in the work plan.

Report Manager Heads discussion on documentation and research strategy. Heads discussion of analysis, conclusions, and recommendations. Develops preliminary report outline early in the process to direct work efforts. Create updates to the outline throughout the semester based on work process and findings. Creates midterm and final report outlines. Manages and delegates tasks for the creation of the midterm and final reports. Tasks include formatting, writing, editing, graph creation and so on. Compiles, collates and integrates midterm and final reports. Gather recommendations, conclusions and key findings from the technical report. Reach team agreement on critical issues to be included in executive summary. Author the executive summary based on managerial presentation approach

Sponsor Liaison Maintains communication with the sponsor and coordinates weekly meeting times. Be the primary contact with the client/sponsor of the project. Monitor questions and responses between the team members and the sponsor. Ensure key sponsor contact is aware of any discussions/agreements with other client personnel. Documents that weekly meetings were held on Personal Timesheet web page. Collects and publishes regular (weekly) work updates to the sponsor contact. Moderates weekly team calls with the sponsor. Heads creation of the mid-term and final presentations, delegating tasks as necessary. Prepares agenda and any presentations for the sponsor kickoff meeting. Develops mid-term presentation of project progress and status. Leads development of the final presentation following executive summary outline. Manages any other presentations made to the sponsor. Ensures submission of the final deliverables to the sponsor.

Team Leader Leads team discussion on assigning team roles. Schedules and leads weekly team meetings which all members are required to attend. Holds individual team members accountable for timely meeting attendance. Reports noncompliance to mentor TAs so they can encourage involvement. Documents that weekly meetings were held on Personal Timesheet web page. Backs up team members as needed in completing assigned tasks. Helps team members understand roles. Works individually with team members to ensure ownership of the project. Team liaison to the mentor TA and Director of Experiential Learning (Roger McCarty). Ensures completion of role responsibilities for all team members. Ensures that the Deliverables Manager submits deliverables. Ensures that the Project Manager is scheduling and following up on tasks. Ensures that Sponsor Liaison is maintaining regular sponsor contact and updates. Ensures that Report Manager makes assignments for and completes all reports.

TO SCHEDULE A ROOM FOR A CONFERENCE CALL: Phone conference call for small group: Schedule a phone-enabled room (only jacks in these rooms will work) Student teams: W257, W259, W261, W263 Faculty groups: 674, 675, 775, W459 Schedule and check out an IP Phone from Dean’s Office receptionist (2-4121) Phone conference call for larger group: Schedule a teleconferencing unit to use in 750 TNRB. Contact JaLee Clarke (2-4122) to schedule. Schedule a teleconferencing unit to use in W352 TNRB. Call 2-4121 to schedule and get the key. Video Conference (Polycom Video Conference Unit): Contact Bob Kellett (2-6025) or Linda Connell (2-1135) to check out and use. Can be used in all classrooms and conference rooms with network connections.

Will you be an Amalickiah or a Moroni? Alma 47 and 48 Told people what they wanted to hear to win them to his side. Was subtle and deceptive. Took advantage of others as he sought for power and recognition. No care or concern for those around him or for his country’s success. Did as little as possible himself. Lied, schemed and murdered to get his way. Prepared people’s hearts for the words of Christ to make them better. Worked tirelessly to build security & fortifications to protect his people. Built character, faith and strength in himself and in his people. Developed strategies and skills to succeed in his campaigns. Made his people stronger & independent.

Who are you accountable to? As a member of an On campus Internship team your are accountable to: The Company Sponsor of the team Other Team members BYU Your own best interest See Team Member Responsibilities in Tools and Templates

Meet With Your Teams Now! In your team meeting today please: Introduce yourselves Schedule 3 potential meeting times for each week Select Team Member Roles Schedule a time or times you could meet with sponsor Identify when you could have a kickoff meeting Plan for sponsor liaison to call sponsor What will you do prior to kickoff to prepare?