Public procurement needs vs. Client needs

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Presentation transcript:

Public procurement needs vs. Client needs Pedro FERREIRA MARUM & Laurent WILMS www.fw-b.be 0800 20 000

QUESTIONS &PROBLEMS

Preparation & Launching Awarding Execution

Preparation and launching of the public procurement

Prospecting Collecting information Existing information Missing information Developped solutions Solutions in development Costs Advantages Availability

Document management Documents have to be CLEAR, UNDERSTANDABLE and COMPLETE Organized in sections: Administrative Technical Financial Subsidiary Increase the understanding between contracting authority and tenderers

Essential requirements Highlighted Modification Consent & Compensation No respect No regularization Elimination Influence on attribution criteria

Term of the public procurement 1. Has to be as long as possible: Legal reason : Globalization Economical reason : Amortization Practical reason : Administrative burden 2. Has to be fixed: Legal reason : Directive 2014/24/UE – Article 33 (Framework agreement) Practical reason : Specific conditions Adequate offer 3. No gap between successive public procurements

Questions & Answers session Organized in the specifications Timing Written answers Equal treatment

Securing and protecting data Geographical position of the tenderers Geographical information systems Highlight national law Written commitment

Imposed subcontractors and external relations Preserve competition Monopoly / Other public procurements Links

Bufferstock Variation of the number of persons Defective and lost material Thefts Creation of a bufferstock to ensure continuity Contracting authority has to specify it

Awarding and execution of the public procurement

Awarding criteria Have to reflect needs and specifications Objective Examples : - rental price of the material - hourly price of training - installation time of the material

Experts and tests Rank tenderers Organization of the tests : - technical assistance - samples - operational solution - invitation of tenderer’s representative Independence and impartiality

Penalties Predetermined Applied gradually Dissuasive, proportionate and manageable Examples : - delay - availability ratio - ineffective material

To conclude, some advices…

Project manager List of actions undertaken Administrative simplification External consultant Deadlines 3 Principles : - competition - equal treatment for tenderers - transparency Full-time equivalent employee