OYAP – Dual Credits May 9, 2017 SCWI symposium #f7f3d9 - yellow #3c2617 - brown #94214b - red Employment and Training Division Ministry of Advanced Education and Skills Development

What is the link between these two programs Program Goals for OYAP OYAP and Dual Credits What is the link between these two programs Program Goals for OYAP How does LMI fit in Identifying high-demand trades – how employer connections can feed this information When does level 1 in-school training make sense? OYAP supports the development, implementation and expansion of apprenticeship related secondary school initiatives, including transition programs, cooperative education and work experience opportunities. What is the link between School College Work Initiative and OYAP?  A close working relationship now exists between OYAP and School College Work Initiative (SCWI) program.  Students in an approved SCWI program are eligible to earn dual credits that count towards their OSSD for successfully completing a Level 1 course. A student will receive one OSSD credit for the successful completion of every 110 hours of in-school class time. In addition, participants that complete the workplace based learning component may be recognized by MAESD as having completed a portion of the on-the-job training requirements of a formal apprenticeship.  Only a College of Applied Arts and Technology (CAAT) approved as a TDA may offer Level 1 apprenticeship in-school training that is part of SCWI. (Non-college TDAs are not eligible to participate in SCWI programs.)  Students participating in level 1 programming will also graduate with their first level of apprenticeship training and credits toward their Post-Sec certificate Program Goals: There are several potential successful outcomes from a student’s participation in the OYAP program which may be that the student:  Remains enrolled in secondary school and obtains their Ontario Secondary School Diploma (OSSD);  Remains in OYAP, but does not register as an apprentice while in the program;  Remains in OYAP, and registers as an apprentice while in the program;  Completes the OYAP program, obtains their OSSD and later formally registers as an apprentice; or,  Goes on to a trade career. How does LMI fit in? To support the long-term goal of increasing the number of tradespersons in Ontario’s workforce, it will be important that: The student has the necessary skills, knowledge and desire to participate in a trade; and  There are opportunities through which apprenticeship can be pursued and there is a positive labour market outlook for that trade. A key component of the OYAP program is the labour, community and employer partnerships with the DSB. Employers play a significant role in the implementation of a successful OYAP program by providing placements in apprenticeship occupations. OYAP funding must be used to create or support such partnerships. Identifying High Demand trades: To make an informed decision regarding OYAP enrolment, trade selection and (potential) registration of a training agreement, it is critical that students and parents have a clear understanding of the potential program and trade demands. Trade Labour Market employment statistics highlighting projected post-apprenticeship demand and identifying “high-demand” trades should be brought explicitly to the notice of OYAP-interested students and their parents or guardians. Notably, students will make their trade selection based on available employer placements and the student’s own personal preferences, but they should have the opportunity to do so from an informed perspective. As part of the OYAP program guidelines, School Boards will ensure such an understanding and opportunity is developed with students and parents or guardians. This should include assisting the student in developing realistic expectations regarding OYAP, opportunities to take Level 1 apprenticeship in-school training and on-the-job training demands. **What are strategies in gathering LMI information are being used by your boards?** Local employer groups? Chambers of commerce? Local boards? When does level 1 make sense? Participant Eligibility – OYAP in level 1 Participants must be enrolled in OYAP and have a registered training agreement. Highly recommended that the student has already had a coop in that trade (ie grade 11) Or has had work experience (for example through family business). Discussions should point to a high likelihood that the student will pursue the trades after graduation. Participant Suitability and Selection – SCWI – non-registered OYAP in level 1 School board and college partners on School-College-Work Initiative (SCWI) Regional Planning Teams determine and communicate program-specific requirements, based on evidence of past student success. Requirements may include the following: • credit in related Grade 12 technological education courses or other trade related courses • cooperative education experience related to the above courses • credit in Grade 12 mathematics courses (where appropriate)

DSB Responsibilities Part 1 form is completed for all OYAP participants Data entry of all Part 1 forms Part 2 form is completed (when identified) Data entry of all Part 2 forms Print Training Agreement and obtain all required signatures Return documents to the Ministry Referral to OCOT for registration of membership 3.1.2. District School Boards (DSBs) DSBs are expected to review the eligibility of prospective participating employers with their local MAESD office to ensure that employers are up-to-date in approved apprenticeship training and that they are prepared to provide a quality work experience and training environment for an OYAP student. The role of the DSBs includes the following:  Provide opportunities for students to participate in cooperative education in an apprenticeship trade or occupation while enrolled in secondary school;  Ensure that students participating in OYAP meet eligibility requirements;  Ensure that OYAP participants who request training agreements are the appropriate students for registration;  Consult with the local MAESD office regarding apprenticeship registrations, in particular, to review the eligibility of prospective sponsors;  Ensure a quality work experience and training for the student as per the Cooperative Education policy document;  Consult with labour market partners and employers who can provide placements in apprenticeship trades or occupations;  Use OYAP funding to create partnerships or enhance existing partnerships, market the program, and provide student resources and supports;  Ensure that the mandatory OYAP Participant Application Form which includes a Notice of Collection and Consent is signed by the OYAP participant or their parent/guardian (see section 5.2);  Use the Employment Ontario Information System for Apprenticeship (EOIS-APPR) system for data entry and administration of the program;  Complete all reporting requirements within the due dates set out in Schedule “D” of the Agreement (see section 5.4); and,  Update Employment Ontario’s “Find a Service” as required (see section 5.6).

ETC/Ministry Responsibilities Evaluation and approval of new sponsors identified by school board Approve and sign Training Agreement Data Entry Referral to OCOT for registration of membership and mail out copy of Training Agreement OYAP students may have the opportunity to register as apprentices if the criteria set out in the MAESD OYAP Registration Guidelines are met. Registrations are reviewed on a case by case basis by the Ministry of Advanced Education and Skills Development (MAESD) Employment and Training Consultants (ETCs). While DSB staff are responsible for recommending appropriate students for registration and for confirming that employers are willing to sponsor students, ETCs are responsible for ensuring that employers are able to meet the obligations of a sponsor for the purpose of an apprenticeship program. (we will see in next slide how the ETC evaluates a new sponsor) Referral to OCOT for registration of membership Along with messaging from the DSB, the ministry will also send the client a letter to the student (along with a copy of their signed training agreement) that states that they are required to register as a member with the Ontario College of Trades within 90 days (this is in line with our “regular” provincial registration process). OCOT has access to our database and their system will pick up (twice a week) the newly registered training agreements and they will send out a notice/application form to the apprentice by mail. This is also done at the 45 days mark in case they may have forgotten. **Some school boards have taken it upon themselves to take this step to a higher level of where the teacher and/or coordinator will navigate this step online with the student to ensure that the registration is complete.

Trade codes and the link with the employer file New Sponsor/Employer What happens when the identified sponsor is a new employer and cannot be found in EOIS-APPR? What does the school board do with the Part 2 request when there is a new sponsor? What is the role of the Ministry and how do we go about approving the sponsor for registration? Trade codes and the link with the employer file Where a sponsor form must be completed prior to issuing a Training Agreement for the OYAP student, the ETC will review the following with the Sponsor Sponsor eligibility/responsabilities are: Trainer is qualified (Journeyperson membership with OCOT or equivalent for voluntary trades) Must abide by trade board guidelines, trade specific training standards, and regulations if any regarding wages, hours and ratios Sign off of the training standards log book Notify the Ministry of any changes that may affect the status of their sponsorship Not charge a fee directly or indirectly to the apprentice Allow access to the ministry to monitor apprentice progress Ensure the training site can accommodate the training for that program Provide the apprentice with access to completion papers as required Ensure the apprentice has the opportunity to complete the schooling requirements What does the OYAP coordinator need to do when they cannot find the sponsor in APPR? A copy of the Part 2 form should be sent to the ETC for processing. The ETC will contact and evaluate the new sponsor and, if approved, will input their data in the system and create a new Sponsor ID for them. Once the new sponsor is approved in APPR, the school board will be able to generate the agreement. Trade codes and their link to the employer file: When you can’t find a sponsor or can’t generate a Training Agreement (error message – but you know that he is a licensed A/C technician!), there is a good chance that the chosen trade code isn’t correct. In the instance of the A/C technician, it might be because you are using the expected 313A code when the sponsor was only approved as a 313D (residential). Or you could be using the Chef 415C code instead of the standard Cook 415A – because the “status” of the program is elevated by it’s sheer name. However, there is a problem in application that a new OYAP coordinator may not be aware of – You cannot be a Chef until you have finished you Cook apprenticeship program! And many of the employers are approved in our system under the Cook trade code. Before inputting a student file with a particular trade code, you can always check with the sponsor or your ETC to ensure that it will be the same as the identified sponsor. What if there is no sponsor (in the case of an OYAP participant)? Try to be as generic as possible. In the example between the Construction Craft Worker (or a trade like Drywall and lathing) and the General Carpentry trade codes, I would always advise to stay as general as possible. If the participants you are entering in Grade 11, for example identified as 450A CCW, if they are then chosen to participate in the level 1 General Carpentry program while in Grade 12, the DSB will have extra work to complete and will need to associate the student to another trade code before a Training Agreement can be generated (the employer will likely be coded as 403A in system) and we will not be able to schedule them into the class. In short, if you know that your board sends their students in the Carpentry trade level 1 program, then Grade 11 participants who don’t know if they will participate in level 1 in grade 12 or not, should be associated to the trade code you most use.

Regional processes There are several ways in which the School Boards can complete the registration process and return the documentation to the Ministry. Group Discussion : “What are some best practices that have been put in place between your board and your ministry representative” As with the variety of school boards’ ways of communicating with their ETC’s , the same can be said of training consultants working with various school boards. In speaking with your peers, I’m sure that you have likely noticed that there is no one single way in processing documents. The possibilities vary with each school board and with each ministry office/staff. And there is a reason! There is a big difference between following a process or a set of guidelines and dictating how that process should be implemented. I believe that we should be working collaboratively with our school boards and promote as much flexibility as possible so that the process flows seamlessly for both parties. **Provide some instances in how we address registrations in the East Region – including options such as having group registrations when feasible (warranted). Example for boards in Ottawa and surrounding area: School board creates and prints the Training Agreement (not necessarily every school board is printing their Training Agreements (if not, they should request to get access) Either the Cooperative education teacher or the OYAP coordinator obtain the required signatures (either in person or through the student) Once the documents are complete, the OYAP coordinator either mails in the Training Agreements or drops them off at the local office in person. **Another local example is: School board has decided to organize a “group registration day” at one of the schools All students expected to be registered for that semester would be joined by a family member and their prospective employer Contracts are printed and prepared beforehand. They receive a quick presentation from a Ministry staff. Signatures are obtained from all parties and the process is done that day

OYAP after graduation – What happens? After the registration of the Training Agreement: Schooling marks are input by the college (if applicable) Graduation of student Data entry from school board on completion or withdrawal in EOIS-APPR (Sept-Oct) Registration with OCOT ( must pay fee$ if they continue, if not they will be suspended) What are the timelines attached to our service standards? What are the timelines attached to our service standards? STAFF ADVISORY For Internal Use Only Subject Apprenticeship Client Service Standards and Processing Standards Audience All MAESD Staff Responsible for Apprenticeship Advisory Number APPR2016-32 oProvide information to clients – when requested, provide clients with information and link to online application within two business days. oAssess the AAT and enter information into the EOIS-APPR – assess the AAT for completeness and create a program participation in pending status in the EOIS-APPR within five business days of receipt of the AAT. Note that when a client applies online, and staff confirm the client, a program participation in a pending status is automatically created in the system. Note that when a record of program participation is created in pending status, the client’s information is shared with the Ontario College of Trades (OCOT) to make it easier for clients to pay the OCOT membership fee. oAssess the TA – upon receipt of the completed and signed TA, and any proof documents that were not previously submitted, assess them and make a decision to approve, decline, or seek more information within two business days. oRegister the TA – change the status of the TA in the EOIS-APPR to “registered” within two business days of the registration date written on the TA by the ETC.

Students must contact MAESD to update: What happens – cont’d Students must contact MAESD to update: Contact information (phone/email/address) Social insurance number (if they were identified as a participant) Employer update (this is at any time during the coop placement as well) Assign new ETC if required Workload distribution for ETC’s are usually either by Postal code or by Sector

What happens – cont’d ETC Discussion with apprentice on responsibilities: Hours/Competencies; and if required Ratios and Wage rates Notify Ministry of any changes in sponsor, contact info or legal name Become a member of OCOT; remain in good standing Follow the sponsor’s lawful instructions and acquire the skills in the Training Standard log book Obtain written verification from sponsor that the requirements of Training Standard have been met Fulfill classroom training requirements Provide Ministry with written verification that skills and other requirements have been met upon completion of all terms of the agreement Carry the apprentice ID card (letter) at all times while working in the trade Notify Ministry any changes in sponsor, contact info or legal name Become a member of OCOT; remain in good standing Follow the sponsor’s lawful instructions and acquire the skills in the TS Obtain written verification from sponsor that the requirements of TS have been met Fulfill classroom training requirements Provide ministry with written verification that skills and other requirements have been met upon completion of all terms of the agreement Carry the apprentice ID card at all times while working in the trade

What happens – cont’d Schooling (more in depth discussion): Accommodation of requests based on when and where they prefer to attend Benefits such as EI, travel allowances, living away from home allowances, day care allowances, support for non-EI eligible Fees (most 8 week block programs – 400$ plus admin fees) When they can realistic expect to be called for their next level of schooling Schooling for SCWI who are not registered OYAP apprentices. OYAP coordinators must ensure to inform these students that they will be required to provide a copy of their course transcript from the college to be exempted. If student does not contact MAESD to update their file – they will never be scheduled for their next level of schooling. This being said, we do have safeguards through a monitoring report that captures/identifies these files and MAESD staff would then contact the student to update the file. Exemption tests : questions?

Financial incentives: Apprenticeship Incentive Grant What happens – cont’d Financial incentives: Apprenticeship Incentive Grant Apprenticeship Completion Grant Canada Apprentice Loan Loans for Tools Etc…   Apprenticeship Incentive Grant (AIG) (Federally funded) A taxable cash grant per year to registered apprentices once they have successfully completed the first and second year or level (or equivalent) of an apprenticeship program in one of the Red Seal trades. Government of Canada Tel: 1-800-622-6232 www.servicecanada.gc.ca/apprenticeship Completion Grant (ACG)  A taxable cash grant for apprentices who complete their apprenticeship training and obtain Red Seal endorsement or a provincial or territorial Certificate of Qualification in a designated Red Seal trade. Apprenticeship Completion Bonus in Non-Red Seal Trades (Provincially funded) A taxable cash grant per registered apprentice after they successfully complete their apprenticeship training and obtain certification in a non-Red Seal trade. Ministry of Advanced Education and Skills Development Tel: 1-800-387-5656 http://www.tcu.gov.on.ca/eng/employmentontario/training/financial.html Loans for Tools Program  A loan to help apprentices buy the tools and equipment they need to perform the tasks of the trade in which they are registered.  Ministry of Advanced Education and Skills Development Tel: 1-800-313-1746 Canada Apprentice Loan (Federally funded) A loan to apprentices in Red Seal trades enrolled in full-time technical training to help pay for tuition, tools, equipment, living and other expenses. Up to $4,000 in loans per period of technical training. Interest-free for up to 6 years.  Government of Canada Tel: 1-800-622-6232 http://www.esdc.gc.ca/en/support_apprentices/loans.page Tradesperson’s Tools Deduction  A tax deduction on the cost of eligible tools bought during the year to earn employment income as a tradesperson (additional deductions exist for apprentice mechanics). Canada Revenue Agency Tel: 1-800-959-8281 www.cra-arc.gc.ca (search ‘Tradesperson’s Tools Deduction’) Support to Non-EI Eligible Apprentices A grant for non-EI eligible apprentices who attend full time in-school training.

Completion process Examination process What happens – cont’d Completion and Examination processes are not typically addressed at registration time. Processes and requirements can change in a 4 year time frame. However, give a brief breakdown of what is done now.

OCOT’s Role Give the skilled trades sector ownership of critical decisions on issues such as compulsory certification and apprenticeship training ratios. Set training and certification standards to serve the skilled trades sector and the public interest. Regulate persons practicing in skilled trades in Ontario and employers who employ them. Promote careers in the trades and attract more people to them, especially youth and underrepresented groups. Help make it easier for internationally trained workers to get certified and find work in the trades in Ontario. Conduct research to help set training priorities so Ontario will have the workers it needs in the future. The ministry’s role is to: register training agreements, Responsible to ensure that employers respect ratios/wage rates (OCOT does certification enforcement in compulsory trades) ensure they become a member of OCOT, Monitor their progress through schooling and workplace-based requirements Program completion (ministry issues Certificate of Apprenticeship) Examination (OCOT is responsible for collecting exam fee and issuing Certificate of Qualification) Re-direct to other programs or services as needed (through the EO network) The Ministry and OCOT share information via our common database. We also share on a higher-level should a contentious issue be raise with a specific apprentice or employer. Enforcement officers do not contact ETC’s directly and vice-versa

Contact information: Cindy Lacasse cindy.lacasse@ontario.ca #f7f3d9 - yellow #3c2617 - brown #94214b - red Employment and Training Division