Welcome to presidents training 101 Basics about OrgSync and Presidential Responsibilities Fonts: Univers LT Std 55 Garamond

Organization/Team Building Technology and Event Registration Learning goals Role of President Organization/Team Building Technology and Event Registration Food and Funds Travel and Risk Management Fonts: Univers LT Std 55 Garamond

Role of the president Fonts: Univers LT Std 55 Garamond

What is the role of the president? Review and understand constitution Accountability Knowledge of policy Ensure the success of the organization Collaborate with other organizations Fonts: Univers LT Std 55 Garamond

The Three Cs Communication All members of the organization Other organizations Campus resources Creating a shared vision What are some ways to create a shared vision within your organizations? Collaborating With other organizations With campus departments With community agencies Fonts: Univers LT Std 55 Garamond

Office of Student Activities is Your Campus Resources Office of Student Activities 019 SU Leadership = Take Flight, EDGE, org training Financial requesting funds, fee free accounts Program Planning from brainstorming to evaluation Community Service, report hours, help find opportunities for your group Fonts: Univers LT Std 55 Garamond Source: https://www.youtube.com/watch?v=oQuXbY9eJlQ c

Have your mail delivered to… Lockers in the Student Org Complex are available by completing the OrgSync Form Have your mail delivered to… THINGS TO KNOW “ORGANIZATION NAME” 019 Student Union 3640 Colonel Glenn Hwy Dayton, Ohio 45435-0001 Fonts: Univers LT Std 55 Garamond

Organization/ Team Building

Getting Your Organization Started All registered orgs must have: President Treasurer Full-Time Faculty/Staff Advisor At least SIX currently enrolled WSU students President and Treasurer must attend a training session Update OrgSync Info Move alumni or inactive members to alumni group Add new members to organization portal Constitution Management Read each year to keep up to date It is how org does business. Make sure it is easy to understand and covers all bases Fonts: Univers LT Std 55 Garamond

Team building Social Activities Get to know each other Practice critical thinking and problem solving Learn and grow as a team Service Opportunities Team-building that benefits the campus and surrounding community Accomplishing something as a team that you can all be proud of HAVE FUN!!! Fonts: Univers LT Std 55 Garamond

Strategies for Success Recruit & Retain a STONG faculty/staff advisor Be intentional about engaging new/first-year students Understand your budget Plan a semester in advance ASK FOR HELP! Fonts: Univers LT Std 55 Garamond

Technology and event registration Fonts: Univers LT Std 55 Garamond

What you need to know Creating Events Membership Management Tracking Attendance Membership Management Giving administrator access Moving members to alumni status Sending group emails through OrgSync Keeping Everyone Up to Date News Feed Uploading Important Documents Updating Profile Information Memories that will Last a Lifetime Uploading Photos Fonts: Univers LT Std 55 Garamond

3. Click on “Create an Event” How to create and event 1. Find your page 2. Click on “Events” tab 3. Click on “Create an Event” Fonts: Univers LT Std 55 Garamond

Creating an event Prompts include… -Event Name -Date/Time -Description -Contact Information -Location

Completed event Details about the event Tracking, Editing, Information Sharing Once an event is created, use the “RSVP” and “Participation” to track attendance

Membership Management 1. Select “People” 2. Select the person from the people tab 3. From their page select profile 4. Click “Manage” then “Alumni”

Other Important info. Files Forms News Photos Messaging Polls

Organization Event Reminders All Organization events must be registered on OrgSync Both on and off-campus events Certified Event Planners Office of Student Activities has introduced an online certification program to assist Student Orgs in their event planning. Every Student Organizations must have at least one CEP, two is suggested CEP will be the only ones that can RESERVE and REGISTER events A CEP can represent up to 2 Orgs CEP will be trained on event planning, university policy and best practices Large events take months to plan! Space fills up fast, submit requests ASAP!

Ask for things in writing. Please make certain the organization planners understand the costs associated with the event BEFORE the event happens. Ask for things in writing. Space Student Union (186 Student Union) Event Services: (937) 775-5522 Jason Bickford or Susan See Room Setup, A/V Equipment, Food Order, Hospitality Services, or External Catering (requires permission) Other Space on Campus Campus Recreation Student Union Pool/Gymnasium/Intermural Fields (937) 775-5505 Nutter Center Any Rooms/Gyms at the Erving J. Nutter Center or Rinzler Field/Pavilion (937) 775-3498 Housing and Residence Life The Village Pavilion or Woods Basketball Court (937) 775-4172

Food and Funds Fonts: Univers LT Std 55 Garamond

Food Must use WSU dining services first Non-WSU Dining Services food cannot be brought onto campus for an event or meeting unless donated. See the form on OrgSync. Internal Catering: Hospitality Services, 937-775-5630, Madonna Milligan External Catering and Permission: Student Union & Event Services, Kristen in Chartwells

Bake sales Selling food or accepting donations, you may need to purchase a temporary food license from Greene County Combined Health District, http://www.gcchd.org or call (937) 374-5600 Food that has to be kept warm or cold and sold needs the license As stated, prepared food cannot be brought onto campus Bake sales are the exception to this rule All food must be individually wrapped with a an attached list of ingredients secured to the packaging. Remember the item must not require heat or refrigeration. Examples are popcorn balls, cookies, cake with nonperishable icing, muffins, bread rolls, pretzels and donuts. Giving away food does NOT require a license, however, safe food handling procedures are important http://www.gcchd.org/ Go Fund Me type opportunities through campus accounting system, or additional fundraising ideas? Let’s talk, OSA may be able to help!

Serious business-alcohol Any off-campus event sponsored by a registered student organization that uses the WSU name and alcohol is either being served or is within the premises, MUST get approval from the Director of Student Activities, and it must also follow both the alcohol policy listed in the student handbook and the FIPG guidelines available on OrgSync. This includes events held at establishments that serve alcohol, even if the alcohol is not an intended part of the event. Events are REQUIRED to be registered AT LEAST 45 DAYS IN ADVANCE!!!

Travel and risk management

Travel Questions about money or travel? Contact: Janiece Brown (937) 775-5574 Ask questions early and often The preferred way of travel by the University is through a rented vehicle Make sure the group has two registered drivers There are travel forms on OrgSync that need to be completed

Organization risk management REMEMBER AS PRESIDENT YOU ARE RESPONSIBLE! What would a reasonable person do? Talk to Debbie Lamp Negligence Liability Insurance Evaluates risk using a 1-4 hazard scale Almost all events will be covered under policy Off campus events with hazard 3 & 4 must purchase additional insurance

WSU in accordance to Ohio law does not permit hazing! No student organization, individual student, or alumnus shall conduct nor condone hazing activities. Hazing activities are defined as: "Any action taken or situation created, intentionally, whether on or off the campus premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; wearing of public apparel that is conspicuous and not normally in good taste; engaging in public stunts; morally degrading or humiliating games and activities; and any other activities that are not consistent with academic achievement, fraternal law, ritual, or policy, or the regulations and policies of Wright State University, or applicable state and/or federal law(s).”

What if we think there has been a hazing incident? “Any individual or organization suspected of authorizing or tolerating the occurrence of a hazing incident will be subject to an investigation by either the Office of Community Standards and Student Conduct and/or the appropriate University department. The investigation may be followed by a formal disciplinary hearing in accordance with the student conduct due process procedures outlined in the WSU Code of Student Conduct.” From the Student Handbook TELL SOMEONE! Any of the professional staff in the Office of Student Activities or Community Standards can help you. The goal is for students to have fun, learn, grow in a SAFE environment.

Additional help/Questions The Office of Student Activities Debbie Lamp, Associate Director 019 Student Union (937) 775-5566 debra.lamp@wright.edu

Pop quiz What are the three Cs? Why are they useful? What is the address of the Office of Student Activities? Why would you need this? What are the requirements to become a student organization? List some functions of Orgsync What is a CEP? How many CEPs are recommended? If you want to have a bake sale, how must the food be prepared and sold? What should you do if you suspect hazing?