Assessment Day Purpose: To review the process for setting up PT folders

Two Readers Mentor of Record doesn’t assess completion Third Reader

PTs own the Mid-year Google folder PTs are responsible for completing the Required Evidence MTs are responsible for downloading Mid-Year Required Evidence and submitting MTs move all PT folders to a shared folder in Google Drive

Assessment Day Overview All PT EOA folders will be in Google Drive organized by PT last name Our shared folder lives in Drive A Google sheet will live in the Assessment Day folder that includes: PT information RE Folder readers Status of Folder

Before Assessment Day: An Overview Download PT Mid-Year Required Evidence Folders Rename the Folder: 2016_17MRoberts_Mid-Year RE Clean Up/Organize Folder Upload each PT’s folder to the Shared Assessment Day Folder Complete the Reading Assignments Google Sheet CHECK YOUR SETTINGS BEFORE YOU UPLOAD

Downloading PT Folders

Downloading: 1. 1. Click on the folder for ONE teacher.

Downloading: 2. Click on the Mid-Year folder so it is highlighted. (if your screen isn’t in grid view, it will be in list view and will look like the next slide)

Downloading: 2. Click on the Mid-Year folder so it is highlighted. (This is what the screen looks like in list view)

Downloading: 3a. Click on the 3 vertical dots 3b. Click “Download” 3a.

4. A zip file will be downloaded Downloading: 4. A zip file will be downloaded 4.

Downloading: Wait until the entire folder has been downloaded before moving it. The screen below will let you know when the process is complete. 4.

5. Drag the zip file to your desktop. Downloading: 5. Drag the zip file to your desktop. If you are working in a CHROMEBOOK, you will need to locate the file in Downloads. 5.

Downloading: 6. On a MAC 6. On a PC Click on the zip file, you will see a blue folder. 6. On a PC Right Click on the zip file and select “Export All”

Renaming PT Folders

Renaming the Folder 7a. Click on the current folder name (Mid-Year PT 1 or PT2) 7b. Highlight the old name 7c. Type in the new name following these conventions: 2016-17LastnameFirstinitial_Mid-Year RE Example: 2016-17RobertsM_Mid-Year RE 7.

Cleaning Up PT Folders

Cleaning Up PT Folders 8. Click the folder to open it and view its contents. (You are working on your desktop or in downloads!)

Cleaning Up PT Folders Delete (Trash) all SINGLE (documents) entries that are not needed. This includes: 00. Required Evidence 01. PT Agreements Other?

Cleaning Up PT Folders 10. Pull out necessary documents from folders so they are stand alones within the PT folder

Cleaning Up PT Folders 10a. Pull out necessary documents from folders so they are stand alones within the PT folder 10a. Click the folder to open it and view its contents

Cleaning Up PT Folders 10b. 10a. Click the folder to open it and view its contents 10b.Drag the ILPs that the teacher set goals in into the Main Mid Year Folder. Highlight the ILP to move Drag it to the Mid-Year Folder

Cleaning Up PT Folders Once you have dragged out the ILPS into the main Mid-Year folder, it will look something like this.

Cleaning Up PT Folders (MAC) 11. Repeat the process for the other single documents living in folders: ILPs Lesson Planning Tools (PT2s) Knowing Students, Schools and Community

Cleaning Up PT Folders (PC) 11. Repeat the process for the other single documents living in folders: ILPs Lesson Planning Tools (PT2s) Knowing Students, Schools and Community

Cleaning Up PT Folders 12. Rename single documents that were pulled out of folders following the conventions on the RE. For example, The ILPs will be named and numbered: 03a. Individual Learning Plan (insert proper number) 03b. Individual Learning Plan (insert proper number) 06. Lesson Plan Etc. ** Remember, for proper ordering of processes, all numbers 1-9 must begin with a 0**

Cleaning Up PT Folders (MAC) 12. 12. To rename documents: 12a. Click on the document to rename 12b. Highlight the current name 12c. Type in the new name as stated on the RE (Example: 03a. Individual Learning Plan 3.6a)

Cleaning Up PT Folders (PC) 12. 12. To rename documents: 12a. Click on the document to rename 12b. Highlight the current name 12c. Type in the new name as stated on the RE (Example: 03a. Individual Learning Plan 3.6a)

Cleaning Up PT Folders 13a. 13. 13. 13. Delete/Trash the folders that contain processes that won’t be read 13a. Click on the folder 13b. Delete the folder/Drag it to the trash

Cleaning Up PT Folders Once your folder has been cleaned up, it may look something like this. Note, there are NO folders, only single documents.

Preparing to Upload PT Folders

Uploading PT Folders: An Overview Follow the link to a Google Folder titled 2016-17 SV Mid-Year RE Find the link to the 2016-17 SV Mid-Year RE Folder Move the folder from Shared to “My Drive” Drag all of your PTs’ folders into this folder

Preparing to Upload PT Folders Drive Symbol To move the folder to “My Drive” From “Shared with Me” highlight the 2016_17 SV Mid-Year RE Folder Click the drive symbol This will move the folder to your Drive

CHECK YOUR SETTINGS

Make sure "convert uploaded files to Google Docs" is checked CHECK YOUR SETTINGS!!! In your Google Drive settings (gear icon on the upper right-hand corner), click on "settings" Make sure "convert uploaded files to Google Docs" is checked

Check your Settings Locate the settings or GEAR in Drive.

Check your Settings Click on the Gear Click on Settings

Check your Settings This screen pops up 2. 1. This screen pops up Make sure Convert uploaded files to Google Docs” is checked. Click done

Uploading PT Folders

Uploading PT Folders Drag each PT folder from your desktop (or downloads if on a Chromebook) into the 2016_17 SV Mid-Year RE folder Open the 2016_17 SV Mid-Year RE folder Drag each PT folder into the submissions subfolder

Uploading PT Folders Drag PT folders, one at a time, to the proper sub folder Drag each PT folder from your desktop (or downloads if on a Chromebook) into the submissions subfolder

Complete the Reading Assignments Google Sheet

Completing the Reading Assignments Google Sheet Open up the 2016_17 SV Mid-Year RE folder Open up the Google Sheet 2016-17 SV Mid-Year Reading Assignments Complete Columns A-G *Make note of the 3 sheets one for PT1s, PT2s, and one for PT3s

Completing the Reading Assignments Google Sheet Open the 2016-17 SV Mid-Year RE folder Locate the 2016-17 SV Mid-Year Reading Assignments sheet Open the sheet

Completing the Reading Assignments Google Sheet Note the 3 sheets For each sheet in which you have PTs, complete columns A-G *Emily will sort sheets alphabetically the Wednesday prior to Assessment Day