Meeting Mechanics Fall 2017
Items you will need… Meeting Mechanics Manual & Sticky Notes
Everything you need…
Guiding Principles…
6 Steps of Problem Solving…
Magnetic… Posting Guidelines and 6 Steps
Explore and Discuss with Team Explore Binder and Discuss with Your Team Explore and Discuss with Team
Individually: Write on a post-it note: 2 Ineffective Meeting Practices 2 Effective Meeting Practices
As a team: Identify common themes: Ineffective Team Meetings Effective Team Meetings
MEETING MECHANICS: Develop and Protect the Idea Assign Responsibilities Problem Identification Implementation Variables Problem Specification Brainstorm Cluster/ Prioritize
Evaluating Effectiveness of Team Meetings… Team Evaluation Tool
When to use Meeting Mechanics… Weekly Team Meetings Ancillary/Teacher Para-educator Building/Child Study Student Problem Solving IEPs Others? Am I missing anything?
Setting the Stage for Meeting Efficiency Physical Environment and Materials Team Guidelines Professional Accountability
Time KeeperPr Student Focus Meeting Time Keeper Guidelines Attendance and Roles: Calendar and Information: Follow Up: New Items: Brainstorming/Idea Generation
Perspectives Considered Do we have a problem worth working on? MEETING MECHANICS Problem Identification Assign Responsibilities Open Ended Group Developed Perspectives Considered Gaining Consensus Do we have a problem worth working on? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize
MEETING MECHANICS Generic to Specific Operational Definitions Data Analysis Antecedent Variables Distinguish Problem from Variables Do we have enough information about the problem to try to solve the problem? Yes/No Problem Identification Assign Responsibilities Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize
All ideas are good ideas MEETING MECHANICS Problem Identification Assign Responsibilities Facilitator Time frame All ideas are good ideas Board Driven Channeling Democratize Co-existence of ideas Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize
MEETING MECHANICS Problem Identification Assign Responsibilities Did we follow brainstorming rules in order to develop and protect the best ideas in the room? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize
Brainstorming/Idea Generation It’s a team practice. It will not begin perfect. Own your verbal AND nonverbal communication. Model and maintain a safe climate.
Personal Practice Are your thoughts open-minded? Did you already decide what needs to happen? Are you creating ways to build a case? Did you verbally agree or disagree with an idea? Did you non-verbally agree or disagree with an idea? Are there one or more team members that secretly know your opinion by means of your subtle non-verbal communication?
Break.
PRACTICE at your table Select Facilitator Problem Identification Problem Specific You have 3 minutes Brainstorm
Prioritize Ideas Through Sequencing MEETING MECHANICS Problem Identification Assign Responsibilities Clarify Ideas Cluster Similar Ideas Idea Dependency Prioritize Ideas Through Sequencing Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize
Did we organize our ideas with a problem solving process? MEETING MECHANICS Problem Identification Assign Responsibilities Did we organize our ideas with a problem solving process? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize 39
Overcoming Restraining Variables MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Resources Needed Overcoming Restraining Variables Brainstorm Cluster/ Prioritize
Did we control the controllables? MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Did we control the controllables? Yes/No Brainstorm Cluster/ Prioritize
Academic, Behavior, Social MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Team Process Role and Functions Academic, Behavior, Social Brainstorm Cluster/ Prioritize
Protect the integrity of the team. When a plan is developed and the meeting is over… Eliminate opinion discussions Implement the Action Plan Bring new ideas and data for changes to the next meeting
MEETING MECHANICS: Develop and Protect the Idea Assign Responsibilities Problem Identification Implementation Variables Problem Specification Brainstorm Cluster/ Prioritize
A B C PARADIGM BEHAVIORAL IDENTIFICATION: Define and Prioritize ANTECEDENT ANALYSIS: Assess and Develop Antecedent Strategies CONSEQUATION: Identify Behavior Change Sequence 47
Meeting Mechanics A B C Paradigm Before Behavior After Before Prevent Teach Behavior Change Sequence Limitations? Specify Select Agree
INFRASTRUCTURE MEETING MECHANICS A B C PARADIGM Problem Identification Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence
INFRASTRUCTURE MEETING MECHANICS Problem Identification Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence What is the problem/behavior? Operationalize Definition 50
INFRASTRUCTURE MEETING MECHANICS Problem Identification Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence Antecedent/Analysis What is the problem/behavior? Operationalize Definition Strategies: Preventative Proactive Instructional 51
Action Plans