Meeting Mechanics Fall 2017

Items you will need… Meeting Mechanics Manual & Sticky Notes

Everything you need…

Guiding Principles…

6 Steps of Problem Solving…

Magnetic… Posting Guidelines and 6 Steps

Explore and Discuss with Team Explore Binder and Discuss with Your Team Explore and Discuss with Team

Individually: Write on a post-it note: 2 Ineffective Meeting Practices 2 Effective Meeting Practices

As a team: Identify common themes: Ineffective Team Meetings Effective Team Meetings

MEETING MECHANICS: Develop and Protect the Idea Assign Responsibilities Problem Identification Implementation Variables Problem Specification Brainstorm Cluster/ Prioritize

Evaluating Effectiveness of Team Meetings… Team Evaluation Tool

When to use Meeting Mechanics… Weekly Team Meetings Ancillary/Teacher Para-educator Building/Child Study Student Problem Solving IEPs Others? Am I missing anything?

Setting the Stage for Meeting Efficiency Physical Environment and Materials Team Guidelines Professional Accountability

Time KeeperPr Student Focus Meeting Time Keeper Guidelines Attendance and Roles: Calendar and Information: Follow Up: New Items: Brainstorming/Idea Generation

Perspectives Considered Do we have a problem worth working on? MEETING MECHANICS Problem Identification Assign Responsibilities Open Ended Group Developed Perspectives Considered Gaining Consensus Do we have a problem worth working on? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

MEETING MECHANICS Generic to Specific Operational Definitions Data Analysis Antecedent Variables Distinguish Problem from Variables Do we have enough information about the problem to try to solve the problem? Yes/No Problem Identification Assign Responsibilities Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

All ideas are good ideas MEETING MECHANICS Problem Identification Assign Responsibilities Facilitator Time frame All ideas are good ideas Board Driven Channeling Democratize Co-existence of ideas Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

MEETING MECHANICS Problem Identification Assign Responsibilities Did we follow brainstorming rules in order to develop and protect the best ideas in the room? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

Brainstorming/Idea Generation It’s a team practice. It will not begin perfect. Own your verbal AND nonverbal communication. Model and maintain a safe climate.

Personal Practice Are your thoughts open-minded? Did you already decide what needs to happen? Are you creating ways to build a case? Did you verbally agree or disagree with an idea? Did you non-verbally agree or disagree with an idea? Are there one or more team members that secretly know your opinion by means of your subtle non-verbal communication?

Break.

PRACTICE at your table Select Facilitator Problem Identification Problem Specific You have 3 minutes Brainstorm

Prioritize Ideas Through Sequencing MEETING MECHANICS Problem Identification Assign Responsibilities Clarify Ideas Cluster Similar Ideas Idea Dependency Prioritize Ideas Through Sequencing Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize

Did we organize our ideas with a problem solving process? MEETING MECHANICS Problem Identification Assign Responsibilities Did we organize our ideas with a problem solving process? Yes/No Problem Specification Implementation Variables Brainstorm Cluster/ Prioritize 39

Overcoming Restraining Variables MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Resources Needed Overcoming Restraining Variables Brainstorm Cluster/ Prioritize

Did we control the controllables? MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Did we control the controllables? Yes/No Brainstorm Cluster/ Prioritize

Academic, Behavior, Social MEETING MECHANICS Problem Identification Assign Responsibilities Problem Specification Implementation Variables Team Process Role and Functions Academic, Behavior, Social Brainstorm Cluster/ Prioritize

Protect the integrity of the team. When a plan is developed and the meeting is over… Eliminate opinion discussions Implement the Action Plan Bring new ideas and data for changes to the next meeting

MEETING MECHANICS: Develop and Protect the Idea Assign Responsibilities Problem Identification Implementation Variables Problem Specification Brainstorm Cluster/ Prioritize

A B C PARADIGM BEHAVIORAL IDENTIFICATION: Define and Prioritize ANTECEDENT ANALYSIS: Assess and Develop Antecedent Strategies CONSEQUATION: Identify Behavior Change Sequence 47

Meeting Mechanics A B C Paradigm Before Behavior After Before Prevent Teach Behavior Change Sequence Limitations? Specify Select Agree

INFRASTRUCTURE MEETING MECHANICS A B C PARADIGM Problem Identification Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence

INFRASTRUCTURE MEETING MECHANICS Problem Identification Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence What is the problem/behavior? Operationalize Definition 50

INFRASTRUCTURE MEETING MECHANICS Problem Identification Problem Specification Brainstorm Cluster/Prioritize Implementation Variables Assign Responsibilities A B C PARADIGM A B C Antecedent Behavior Consequence Antecedent/Analysis What is the problem/behavior? Operationalize Definition Strategies: Preventative Proactive Instructional 51

Action Plans